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Scanning Indexing Jobs in Virginia (NOW HIRING)

CTG, Inc.

Document Scanning Associate

Richmond, VA · On-site

$19.57/hr

Index scanned images according to customer guidelines and additional post-imaging services. Physical Demands: * Minimal to moderate physical effort required. Moving boxes and loading paper into ...

Centric Business Systems

Sales Administrator

Richmond, VA · On-site

$19.75 - $27.25/hr

Responsibilities The Sales Administrator provides administrative support to the sales team, reviews order packets, scans/indexes required documents into workflow and performs other clerical functions.

EXL

Document Scanner

Lynchburg, VA · On-site

$13/hr

Back Office-Mailroom & Indexing As a Mailroom associate your daily duties will include mail sort, mail prep and scanning of mail received on a daily basis to convert paper mail into electronic ...

Centric Business Systems

Sales Administrator

Newport News, VA · On-site

$18.25 - $25/hr

Responsibilities The Sales Administrator provides administrative support to the sales team, reviews order packets, scans/indexes required documents into workflow and performs other clerical functions.

UBEO Business Services

Sales Administrator

Newport News, VA · On-site

$18.25 - $25/hr

Responsibilities The Sales Administrator provides administrative support to the sales team, reviews order packets, scans/indexes required documents into workflow and performs other clerical functions.

UBEO Business Services

Sales Administrator

Richmond, VA · On-site

$19.75 - $27.25/hr

Responsibilities The Sales Administrator provides administrative support to the sales team, reviews order packets, scans/indexes required documents into workflow and performs other clerical functions.

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All JobsScanning Indexing JobsScanning Indexing Jobs in Virginia

Scanning Indexing information

See Virginia salary details

$9

$16

$22

How much do scanning indexing jobs pay per hour?

As of Jun 28, 2026, the average hourly pay for scanning indexing in Virginia is $16.02, according to ZipRecruiter salary data. Most workers in this role earn between $14.04 and $17.16 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in the Scanning Indexing position, and why are they important?

To thrive as a Scanning Indexing professional, you need strong attention to detail, organizational abilities, and proficiency in handling digital and physical documents, often supported by a high school diploma or equivalent. Familiarity with document management systems, high-speed scanners, and software like Microsoft Office or industry-specific archiving tools is typically required. Strong time management, reliability, and the ability to work both independently and as part of a team are highly valued soft skills. These skills ensure accurate data capture, secure file handling, and efficient workflow in fast-paced office environments.

What is a Scanning Indexing job?

A Scanning Indexing job involves digitizing physical documents by scanning them into digital formats and organizing them systematically for easy retrieval. The role includes labeling, categorizing, and inputting metadata to ensure accurate indexing within a document management system. This job requires attention to detail, efficiency, and familiarity with scanning software and data entry tools. It is commonly found in industries such as healthcare, legal, finance, and government, where proper document storage and retrieval are crucial.

What are some typical daily tasks for someone working in Scanning Indexing?

A typical day in Scanning Indexing involves preparing documents for scanning, operating scanning equipment, ensuring high-quality digital images, and meticulously indexing these files according to company protocols. You may also be responsible for organizing paper files, verifying information accuracy, and troubleshooting minor equipment issues. Collaboration with records management teams or other administrative staff is common to ensure files are correctly categorized and easily retrievable. Attention to confidentiality and data security is critical, as you may handle sensitive or proprietary information. This role is essential for maintaining efficient, well-organized digital records within an organization.

What are popular job titles related to Scanning Indexing jobs in Virginia? For Scanning Indexing jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Scanning Indexing jobs in Virginia look for? The top searched job categories for Scanning Indexing jobs in Virginia are:
Scanning Indexing jobs near you
Infographic showing various Scanning Indexing job openings in Virginia as of June 2026, with employment types broken down into 6% As Needed, 66% Full Time, 3% Part Time, 23% Contract, and 2% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $33,320 per year, or $16 per hour.

Senior Administrative Specialist

Strativia

Arlington, VA

Other

Posted 10 days ago

Job description

Job Purpose
The Senior Administrative Specialist provides high-level administrative, information management, and operational support in a fast-paced federal contracting environment. This position supports records and information management activities, conference and training room coordination, audio/visual support, reporting functions, and general administrative operations. The ideal candidate possesses strong organizational, technical, and customer service skills with the ability to manage multiple priorities and support mission-critical administrative functions.
Responsibilities:
  • Provide administrative and information management support for organizational operations and programs.
  • Maintain electronic and hard-copy records in accordance with records management policies and retention requirements.
  • Coordinate, organize, and maintain databases, reports, correspondence files, and administrative documentation.
  • Provide support for conference rooms, training rooms, and business center operations, including scheduling and room setup.
  • Troubleshoot basic audio/visual equipment issues during meetings, conferences, and training events.
  • Assist with preparation and editing of presentations, reports, spreadsheets, and audio/visual materials.
  • Support records digitization initiatives through scanning, indexing, filing, and electronic document management.
  • Assist with the development and implementation of administrative procedures and workflow improvements.
  • Provide customer support to internal staff and external stakeholders in a professional manner.
  • Generate reports and analyze administrative data to support operational effectiveness.
  • Assist with onboarding/offboarding activities, supply inventory management, and administrative coordination.
  • Support facilities and operational management activities as assigned.
  • Maintain confidentiality and properly safeguard sensitive information.
  • Perform additional administrative and operational support duties as assigned.
Requirements:
  • Bachelor's degree in Business Administration, Information Management, or a related field; equivalent certifications may be considered.
  • Minimum of ten (10) years of administrative management or related professional experience.
  • Experience developing and implementing administrative or information management procedures and processes.
  • Experience with records and information management functions.
  • Experience supporting federal government contracts or administrative operations.
  • Experience troubleshooting audio/visual equipment and presentation connectivity issues.
  • Proficiency with Microsoft Office Suite, databases, SharePoint, and other computerized systems.
  • Strong written and verbal communication skills.
  • Demonstrated ability to prioritize work, manage multiple assignments, and meet deadlines.
  • Strong organizational and analytical skills.
  • Ability to provide excellent customer service in a professional office environment.
  • Ability to lift and move files and file boxes as needed.
  • Must have an active Secret Clearance
Strativia understands that our staff is our number one asset. Therefore, we provide competitive salaries and health benefits along with a robust training and development plans to help ensure that our employees are happy and motivated. If you are interested in the opportunity above please contact us and join a dynamic, fun and, fast growing organization.
Strativia is an Equal Opportunity Employer and strives for diversity. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets

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