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Scanning Indexing Jobs in Virginia (NOW HIRING)

Aptara Inc.

Scanning Operator

Chantilly, VA · On-site

$18 - $21/hr

Organize and index digital files according to company procedures * Maintain and clean scanning equipment * Perform basic equipment care and report any issues * Follow company policies related to data ...

CTG

Scanning Operator Level 1

Richmond, VA · On-site

Operate high-speed scanning equipment, perform quality checks on scanned images, and index images according to customer specifications. * Other duties as assigned by Lead or Manager. Skills:

CTG

Scanning Operator Level 1

Chantilly, VA

Operate high-speed scanning equipment, perform quality checks on scanned images, and index images according to customer specifications. * Other duties as assigned by Lead or Manager. Skills:

CTG

Scanning Operator Level 1

Richmond, VA

Operate high-speed scanning equipment, perform quality checks on scanned images, and index images according to customer specifications. * Other duties as assigned by Lead or Manager. Skills:

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All JobsScanning Indexing JobsScanning Indexing Jobs in Virginia

Scanning Indexing information

See Virginia salary details

$9

$16

$22

How much do scanning indexing jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for scanning indexing in Virginia is $16.02, according to ZipRecruiter salary data. Most workers in this role earn between $14.04 and $17.16 per hour, depending on experience, location, and employer.

What is a scanning indexing?

A Scanning Indexing job involves digitizing physical documents by scanning them into digital formats and organizing them systematically for easy retrieval. The role includes labeling, categorizing, and inputting metadata to ensure accurate indexing within a document management system. This job requires attention to detail, efficiency, and familiarity with scanning software and data entry tools. It is commonly found in industries such as healthcare, legal, finance, and government, where proper document storage and retrieval are crucial.

What does a scanning indexing do?

A typical day in Scanning Indexing involves preparing documents for scanning, operating scanning equipment, ensuring high-quality digital images, and meticulously indexing these files according to company protocols. You may also be responsible for organizing paper files, verifying information accuracy, and troubleshooting minor equipment issues. Collaboration with records management teams or other administrative staff is common to ensure files are correctly categorized and easily retrievable. Attention to confidentiality and data security is critical, as you may handle sensitive or proprietary information. This role is essential for maintaining efficient, well-organized digital records within an organization.

What are the key skills and qualifications needed to thrive in scanning indexing?

To thrive as a Scanning Indexing professional, you need strong attention to detail, organizational abilities, and proficiency in handling digital and physical documents, often supported by a high school diploma or equivalent. Familiarity with document management systems, high-speed scanners, and software like Microsoft Office or industry-specific archiving tools is typically required. Strong time management, reliability, and the ability to work both independently and as part of a team are highly valued soft skills. These skills ensure accurate data capture, secure file handling, and efficient workflow in fast-paced office environments.

What are popular job titles related to Scanning Indexing jobs in Virginia?

For Scanning Indexing jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Scanning Indexing jobs in Virginia look for?

The top searched job categories for Scanning Indexing jobs in Virginia are:

Scanning Indexing jobs near you
Infographic showing various Scanning Indexing job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, and 6% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $33,320 per year, or $16 per hour.

Medical Records Technician

Department of Human Services

Madison Heights, VA

$40K/yr

Part-time

Re-posted 20 days ago

Job description

Join the Indian Health Service and make a meaningful impact in Native communities. In this role, you will support vital healthcare operations that ensure patients receive timely, high-quality care. If you're looking for a rewarding career where your work directly supports patient services and community well-being, we encourage you to apply.
A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).Qualifications:To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
MINIMUM QUALIFICATIONS:
GS-5:
  • 4 years of education above high school with creditable education related to the position being filled.
OR
  • 1 year of specialized experience equivalent to GS-4 grade level: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks below: -
    • Health information management support functions, including reviewing medical records for completeness; preparing, scanning, indexing, and filing medical documentation into electronic health record systems;
    • conducting quality control checks of scanned records; processing requests for release of information in accordance with Privacy requirements;
    • maintaining medical record tracking logs; retrieving and archiving records;
    • and communicating with healthcare providers and staff to ensure accurate and complete patient records.
OR
  • Combining Education and Experience: Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements at grades GS-5 and below
GS-6:
  • 1 year of specialized experience equivalent to at least GS-5 grade level. Examples of specialized experience for this grade level are identified by specialty below.
    • Managed the review, scanning, indexing, and maintenance of patient medical records within an electronic health record system while ensuring compliance with HIPAA and Privacy Act regulations.
    • Processed and fulfilled medical record requests from patients, providers, attorneys, insurance companies, and government agencies, ensuring proper authorization and documentation for release of information.
    • Conducted quality assurance audits of scanned medical records to verify image accuracy, completeness, and proper patient association, reducing document errors and improving record integrity.
    • Performed quantitative and qualitative analysis of medical records to identify missing documentation, obtain provider corrections, and maintain complete patient health records.
You must meet all qualification requirements by the respective cutoff day of rating to be eligible for consideration.Education:There are no education requirements.
If you are substituting education for experience: You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer.
Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation.Employment Type: OTHER

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