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Scanning Assistant Jobs in Virginia (NOW HIRING)

CTG, Inc.

Document Scanning Associate

Richmond, VA

$19.57/hr

You will assist with the day-to-day operations within a Digital Imaging Center, with a focus on ... Use a handheld scanner to scan the box barcode. * Insert slip sheets at appropriate levels for ...

Casey Auto Group

Scanner

Newport News, VA · On-site

$14 - $16/hr

Document Preparation & Scanning: * Prepare and scan all Retail, Wholesale, and Fleet car deals into ... Answer the main Accounting phone line, direct calls to the appropriate department, and assist ...

Casey Auto Group

Scanner

Newport News, VA

$14 - $16/hr

Document Preparation & Scanning: * Prepare and scan all Retail, Wholesale, and Fleet car deals into ... Answer the main Accounting phone line, direct calls to the appropriate department, and assist ...

Casey Auto Group

Scanner

Newport News, VA

$14 - $16/hr

Document Preparation & Scanning: * Prepare and scan all Retail, Wholesale, and Fleet car deals into ... Answer the main Accounting phone line, direct calls to the appropriate department, and assist ...

Casey Auto Group

Scanner

Newport News, VA · On-site

$14 - $16/hr

Document Preparation & Scanning: * Prepare and scan all Retail, Wholesale, and Fleet car deals into ... Answer the main Accounting phone line, direct calls to the appropriate department, and assist ...

Casey Auto Group

Scanner

Newport News, VA · On-site

$14 - $16/hr

Document Preparation & Scanning: * Prepare and scan all Retail, Wholesale, and Fleet car deals into ... Answer the main Accounting phone line, direct calls to the appropriate department, and assist ...

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Scanning Assistant information

What does a scanning assistant do?

A scanning assistant is responsible for operating scanners and related equipment to digitize physical documents, images, or records. They ensure the quality and accuracy of scanned files, organize digital data, and may perform basic maintenance on scanning devices. Attention to detail and familiarity with document management software are often required for this role.

What is the difference between Scanning Assistant vs Data Entry Clerk?

AspectScanning AssistantData Entry Clerk
Required CredentialsHigh school diploma, basic computer skillsHigh school diploma, typing proficiency
Work EnvironmentLibraries, offices, scanning centersOffices, administrative settings
Employer & Industry UsageDocument management, healthcare, legalBusiness, finance, government
Common Search & ComparisonYesYes

Scanning Assistants primarily handle scanning and digitizing documents, focusing on image quality and file organization. Data Entry Clerks input data into systems, emphasizing accuracy and speed. While both roles require basic computer skills and are found in office environments, their core tasks differ: scanning assistants manage physical-to-digital conversion, whereas data entry clerks focus on data accuracy and database management.

What are the key skills and qualifications needed to thrive as a Scanning Assistant, and why are they important?

To thrive as a Scanning Assistant, you need strong attention to detail, basic computer literacy, and organizational skills, typically supported by a high school diploma or equivalent. Familiarity with document management systems, scanning software, and office equipment such as scanners and copiers is commonly required. Reliability, time management, and the ability to maintain confidentiality help someone excel in this position. These qualities ensure accurate document handling, data integrity, and efficient workflow in office environments.

What are typical challenges a Scanning Assistant might face during high-volume document digitization projects?

As a Scanning Assistant, you may encounter challenges such as handling large batches of documents with varying sizes, conditions, and formats, which can slow down the scanning process. Ensuring that each document is properly prepared (e.g., removing staples, repairing tears) and maintaining accurate organization can be demanding, especially when deadlines are tight. Additionally, quality control is crucial to avoid missed pages or unreadable scans, so attention to detail and effective time management are essential to succeed in this role.

What are Scanning Assistants?

Scanning Assistants are professionals responsible for operating scanning equipment to digitize documents, images, or other materials. They prepare physical items for scanning by organizing, cleaning, and arranging them, then use scanners to create digital copies. Scanning Assistants also ensure the quality of the scanned files, name and store them appropriately, and may handle basic troubleshooting of scanning devices. Their work helps organizations manage and archive important records efficiently.
What are the most commonly searched types of Scanning jobs in Virginia? The most popular types of Scanning jobs in Virginia are:
What are popular job titles related to Scanning Assistant jobs in Virginia? For Scanning Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Scanning Assistant jobs in Virginia look for? The top searched job categories for Scanning Assistant jobs in Virginia are:
What cities in Virginia are hiring for Scanning Assistant jobs? Cities in Virginia with the most Scanning Assistant job openings:
Scanning Assistant jobs near you
Night Shift Document Scanning Operator

Night Shift Document Scanning Operator

Computer Task Group, Inc

Chantilly, VA • On-site

$20.17/hr

Contractor

PTO

Posted 5 days ago

Job description

CTG is hiring a Scanning Operator to support our client's Digital Imaging Center in Chantilly, VA.
Location: Chantilly, VA
Schedule: Monday - Saturday | 10:00 PM - 7:00 AM (overnights)
Pay: $20.17/hour
Duration: Ongoing contract
CTG is hiring a Scanning Operator to support our client's Digital Imaging Center in Chantilly, VA. In this role, you will handle the preparation, scanning, and indexing of physical documents to convert them into digital formats. This position plays an important part in ensuring documents are processed accurately and delivered according to customer requirements and service level agreements.
Note: This role does not include paid vacation or holiday pay. Time off may be taken as unpaid leave.
Responsibilities:
Document Preparation
  • Validate and reconcile boxes and files received for processing
  • Prepare documents for scanning by removing staples, clips, rubber bands, and other bindings
  • Scan box barcodes using a handheld scanner
  • Insert separator sheets to organize documents during scanning
  • Identify oversized documents for wide-format scanning
  • Identify undersized or exception items and escalate issues to the lead when needed

Scanning & Imaging
  • Operate high-speed scanners to convert paper documents into digital files
  • Perform visual quality checks to ensure images meet required standards (clarity, correct thresholds, no double feeds, etc.)
  • Convert documents, microfilm, and microfiche into digital formats
  • Index scanned images according to customer naming conventions and project guidelines

Additional Duties
  • Conduct quality checks on your work to ensure accuracy and compliance with standards
  • Follow all safety and security procedures
  • Work both independently and as part of a team
  • Assist with backfile tasks when team members are absent
  • Support other tasks as assigned by the lead or manager

Qualifications
  • Previous document scanning or print production experience preferred
  • Comfortable working with high-speed scanning equipment
  • Strong attention to detail and quality control
  • Ability to follow detailed procedures and meet productivity expectations
  • Reliable and able to work overnight shifts

To Apply:
To be considered, please apply directly to this requisition using the link provided. Kindly forward this to any other interested parties. Thank you!
CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services for this role.
About CTG
CTG, a Cegeka company, delivers IT and business solutions that enhance clients' digital agility, empowering them to seize new opportunities and overcome any challenge. Backed by more than 60 years' experience and a commitment to being a reliable, results-driven partner, we work shoulder to shoulder with clients to shape digital together. Our vision is to be an indispensable partner to our clients and the preferred career destination for digital and technology experts. With more than 9,000 team members in over 15 countries, we combine global expertise with local insight to deliver innovative solutions. We operate across the Americas, Europe, and India, working with over 3,000 clients in many of today's highest-growth industries.
Together, we shape what's next-working shoulder to shoulder to deliver impactful solutions for our clients and society. Our culture is built by the people who work at CTG, the values we hold, and the actions we take. It's a living, breathing thing that is renewed every day through the ways we engage with each other, our clients, and our communities. At CTG, you'll find a workplace where you are encouraged to grow, supported in your ambitions, and empowered to shape your own career journey. For more information, visit www.ctg.com.
CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.
CTG is an Equal Opportunity Employer. CTG will assure equal opportunity and consideration to all applicants and employees in recruitment, selection, placement, training, benefits, compensation, promotion, transfer, and release of individuals without regard to race, creed, religion, color, national origin, sex, sexual orientation, gender identity and gender expression, age, disability, marital or veteran status, citizenship status, or any other discriminatory factors as required by law. CTG is fully committed to promoting employment opportunities for members of protected classes.
Computer Task Group logo

About Computer Task Group

Sourced by ZipRecruiter

We know that achieving our mission begins and ends with our people—and by people we mean you. Regardless of individual roles or responsibilities, regardless of industry or subject matter expertise, our lives happen in relation to other people—our colleagues, clients, and partners. CTG cultivates a workplace that attracts and develops the best people. Being Great Place to Work-CertifiedTM not only supports our Vision but also validates the rewarding workplace culture that has made CTG a leading IT and digital solutions and services company for more than 55 years.

Company size

1,001 - 5,000 Employees

Headquarters location

Buffalo, NY, US

Year founded

1966

Social media

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