Resolutions Clerk Jobs (NOW HIRING)

About the City Clerk

The City Clerk provides administrative, legislative, and research support to the mayor and City Council. The office is responsible for managing the legislative process, including the preparation, review, and processing of ordinances, resolutions, and related documentation. The City Clerk coordinates and supports weekly council meetings, business sessions, and committee meetings in accordance with established rules and procedures.

The City Clerk also works to support City Council committees by assisting with policy oversight in areas such as finance, governance, public safety, housing, economic development, infrastructure, and transportation; and ensures accurate recordkeeping, meeting coordination, and compliance with municipal procedures. Serves as a key liaison between elected officials, city departments, and the public while facilitating effective legislative operations and city governance.

The Chief Deputy City Clerk serves as the principal assistant and second-in-command to the City Clerk, ensuring continuity of operations and the smooth functioning of all legislative, administrative, and public-record responsibilities of the Clerks Office. The role combines leadership, statutory compliance, records management, and direct support to elected officials.

What youll do

• Acts as the City Clerk in their absence, assuming full authority and responsibility for all Clerk functions.
• Oversees daily operations of the Clerks Office, including workflow, staff assignments, and service delivery.
• Provides training, guidance, and performance oversight for Deputy Clerks and administrative staff.
• Ensures office procedures comply with city charter, ordinances, and state law.
• Coordinates preparation, review, and processing of ordinances, resolutions, committee reports, and legislative packets.
• Ensures accuracy, completeness, and proper formatting of all legislative documents before Council consideration.
• Manages the legislative calendar, deadlines, and publication requirements.
• Oversees the recording of Council actions and ensures official minutes are accurate and timely.
• Serves as a senior custodian of official city records, including: ordinances, resolutions, contracts, meeting minutes, petitions and administrative records
• Ensures compliance with Missouri Sunshine Law and public-records retention schedules.
• Oversees digitization, archival processes, and secure storage of permanent records.
• Responds to public inquiries regarding legislative actions, records, and meeting procedures.
• Coordinates responses to Sunshine Law requests, ensuring timely and lawful disclosure.
• Provides guidance to residents, businesses, and agencies on petition processes, filings, and public hearings.
• Provides direct support to the City Council, Mayor, and committees by: preparing agendas, publishing notices, recording proceedings, and certifying official actions
• Ensures compliance with open-meetings requirements and public-notice laws.
• Assists with parliamentary procedure and meeting logistics.
• Certifies official documents, including: ordinances and resolutions, election filings, petitions and affidavits and boundary changes for special districts (CID, TDD, TIF, etc.)
• Coordinates with state agencies (e.g., State Auditor, Secretary of State) on statutory filings.
• Ensures all legal deadlines and procedural requirements are met.
• Manages special assignments such as: initiative petition verification, district boundary amendments, codification updates, and election-related filings
• Assists in budget preparation and administrative planning for the Clerks Office.
• Represents the Clerks Office in interdepartmental meetings and external partnerships.
• Ensures uninterrupted Clerk operations during emergencies or absences.
• Maintains succession readiness and operational resilience for all Clerk functions.

Preferred Qualifications:

• An accredited Bachelors degree with major course work in public or business administration, political science or law and 5 years of municipal administrative experience, including two 2 years in a responsible staff supervisory position.
  OR an equivalent combination of qualifying education and experience.

Military veterans encouraged to apply

Why You'll Love Working with Us Core Employee Benefits (Benefits offered to all permanent employees unless otherwise specified)

Comprehensive Health Coverage
Affordable medical, dental, and vision plans with multiple options and low employee contributions.

Generous Paid Time Off
Enjoy vacation, sick leave, and 13 paid holidayswith accruals that grow the longer you're with us.

Secure Retirement Planning
City-funded pension plan plus an optional 457 savings plan to help you build long-term financial security.

Support for Lifes Big Moments
Paid parental and bereavement leave to help you navigate major life events with peace of mind.

Tuition Assistance
Get reimbursed for eligible education expensesinvest in your future while you work.

Income Protection
Short- and long-term disability coverage options to safeguard your earnings.

Life Insurance Provided
City-paid life insurance with the option to add more coverage for extra peace of mind.

Community Volunteer Leave
Take up to 8 hours annually to give back to causes you care about.

Want the Full Picture?
Click here for a complete benefits summary.

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the Citys Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.

Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org.

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during wartime and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code 4211).