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Remote Workflow Coordinator Jobs (NOW HIRING)

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Matter & Workflow Coordinator

$25 - $30/hr

Hybrid or Remote will be considered. RESPONSIBILITIES: Intake Management and Request Triage ... Workflow Coordination and Status Tracking * Coordinate request flow between Project Teams and ...

Wyandotmemorial

HIM Coordinator

Coach, mentor, and support HIM staff while assisting leadership with workflow coordination. Remote work eligibility may be considered after six (6) months of employment. This opportunity is ...

Wyandotmemorial

Coach, mentor, and support HIM staff while assisting leadership with workflow coordination. Remote work eligibility may be considered after six (6) months of employment. This opportunity is ...

FULLER THEOLOGICAL

TENx10 Marketing Coordinator

Pasadena, CA · Remote

$43K - $59K/yr

We are a fast moving, creative, energetic remote team that works across ecumenical, cultural and ... This position will be responsible for tracking and reporting analytics, managing workflows ...

Addison Group

Revenue Integrity Coding Coordinator

OH · Remote

$50K - $70K/yr

Revenue Integrity Coding Coordinator Location (city, state): Youngstown, OH (Hybrid) Industry ... 25+ remote coding professionals. * Monitor coding workflows and support timely completion of ...

Traveling with Michaila

Remote Client Support Specialist

$18.50 - $24.75/hr

... with workflow coordination to help ensure a seamless client experience Qualifications * Strong ... Fully remote with flexible work options * Comprehensive onboarding and ongoing mentorship

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Remote Workflow Coordinator information

What is a remote workflow coordinator?

A Remote Workflow Coordinator is a professional responsible for organizing, managing, and optimizing the flow of work processes within a company, all while working remotely. They ensure that projects and tasks move efficiently between team members, departments, or clients by monitoring progress, identifying bottlenecks, and facilitating communication. Their role often involves using digital tools to track project milestones, assign tasks, and report on productivity. Remote Workflow Coordinators play a crucial role in ensuring that distributed teams stay coordinated and deadlines are met.

How does a remote workflow coordinator effectively manage communication and collaboration across distributed teams?

As a Remote Workflow Coordinator, maintaining clear and consistent communication is crucial for keeping distributed teams aligned and productive. This role typically involves using project management and collaboration tools to track tasks, set deadlines, and facilitate regular check-ins. Coordinators often schedule virtual meetings, create detailed documentation, and serve as the point of contact to resolve bottlenecks. Building rapport and fostering transparency are important for ensuring that everyone is on the same page, despite geographical distances.

What are the key skills and qualifications needed to thrive as a remote workflow coordinator, and why are they important?

To thrive as a Remote Workflow Coordinator, you need strong organizational skills, attention to detail, and experience with project management or workflow processes, often supported by a relevant degree or professional background. Familiarity with tools like Asana, Trello, Slack, and workflow automation software is typically required, along with knowledge of remote collaboration platforms. Exceptional communication, problem-solving ability, and self-motivation are soft skills that set successful coordinators apart in virtual environments. These skills and qualities are vital for ensuring seamless task management, clear communication, and efficient coordination across distributed teams.

What is the difference between Remote Workflow Coordinator vs Remote Project Coordinator?

AspectRemote Workflow CoordinatorRemote Project Coordinator
CredentialsTypically requires organizational or workflow management certificationsOften requires project management certifications like PMP or CAPM
Work EnvironmentFocuses on optimizing workflows across teams and processes remotelyManages specific projects, timelines, and deliverables remotely
Employer & Industry UsageUsed in industries like tech, marketing, and operations for process improvementCommon in IT, marketing, and consulting for project execution

The Remote Workflow Coordinator primarily focuses on streamlining and managing workflows across teams remotely, ensuring efficiency. In contrast, the Remote Project Coordinator manages specific projects, coordinating tasks, timelines, and resources. Both roles require strong organizational skills and often similar certifications, but their core responsibilities differ in scope and focus.

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Remote Workflow Coordinator jobs near you
Infographic showing various Remote Workflow Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Senior Workflow Coordinator

Norman, OK • On-site, Remote

The University of Oklahoma
Education • 5 - 10K employees

8.1

Company rating: 8.1 out of 10

Based on 68 frontline employees who took The Breakroom Quiz

169th of 627 rated colleges and universities

People enjoy working here

Good employer

Recommended by students

Learn more about The University of Oklahomaexternal

$54K - $60K/yr

Full-time

Posted 12 days ago

Job description

Senior Workflow Coordinator
Job no: 493843
Work type: Professional
Location: Norman, Remote
Categories: Finance, Grants & Business Operations
Pay Range: Targeted salary $54,000 - $60,400 annually, based on experience
Benefits Eligible: Yes
Work Schedule: Monday - Friday, 8:00 a.m. to 5:00 p.m.
Travel: Not required
For Best Consideration Date: 9-07-2026
Position Introduction:
The Senior Workflow Coordinator for the Suicide Prevention Resource Center (SPRC) Communications Team will provide project and process coordination to support the development of high-quality resources that promote effective suicide prevention. This position will support all development processes involved in taking SPRC resources from concept to publication.
A Cover letter and Resume are required for submission to be considered. We do not use AI to screen applicants. All hiring decisions are based on an individual's own skills, judgment, and expertise and ability to perform without AI assistance. We will not consider submissions that utilize AI tools or software during the application and interview process, including AI-generated interview responses, content creation, or technical assessments.
This position is eligible for remote work depending on state of residence.
Duties include:
  • Facilitates workflow for development of professional learning experiences and materials (e.g., webinars, fact sheets, presentations, online courses, communities of practice) throughout the entire materials review and editing process within the communications team and ensures compliance with SPRC processes and procedures.
  • Delivers and/or coordinates feedback to SPRC Initiative teams on planned training and product development activities in conjunction with the SPRC Director of Communications.
  • Develops and monitors timelines for Communications Team activities including materials formatting, course design, review of program content, and development of instructional and support materials.
  • Conducts literature reviews and needs analysis to support fact checking for training and products.
  • Responsible for monitoring quality assurance/quality improvement processes for trainings and products.
  • Supervises consultants and delegates workflow tasks across the Communications Team to track progress and assists in overcoming barriers to ensure timely delivery of training and products.
  • Maintains project records and version control of materials under development.
  • Plans and oversees special, time-limited cross-initiatives projects assigned by the SPRC Executive Director or the SPRC Director of Communications.
  • Interfaces with Communications Team members, other SPRC Initiatives and staff, consultants, funding sources, and outside partner organizations to facilitate regular communication regarding materials development and review status and results and ensure information flows smoothly.
  • Coordinates and schedules all relevant meetings for the Communications Team, sends Outlook invites or meeting links for online or in-person meetings, and provides summary notes and follow-up reminders as needed.
  • Performs various duties as needed to successfully fulfill the function of the position.
  • Evaluate project progress and produce comprehensive reports
  • Supervise consultants and communicate directions and expectations effectively
  • Read and interpret policy and procedure guidelines
  • Will have excellent verbal and written communication skills
  • Build and maintain positive relationships at all organizational levels
  • Accuracy, attention to detail and problem-solving ability; able to anticipate roadblocks and move quickly to solve them
  • Flexibility and adaptability in a fast-changing environment
  • Proficient with Microsoft Office and Zoom

View full job description
Required Education and Experience:
  • Bachelor's degree.
  • 18 months of experience working in an educational setting.

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 66 months of related experience.
Department Preferences:
  • Bachelor's degree in behavioral health, public health, communications, marketing, adult education, social sciences, or related field and at least 48 months coordinating a training, community education, behavioral health, workforce development, community coalition, or public health improvement project.

Hiring Contingent Upon a Background Check: Yes
Special Indications:
  • Position subject to renewal based on availability of funds
  • Remote work designation dependent upon approval

Advertised: 20 Aug 2026 Central Daylight Time
Applications close: 18 Nov 2026 Central Standard Time
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University of Oklahoma logo

About University of Oklahoma

Sourced by ZipRecruiter

The University of Oklahoma is a prominent educational institution positioned in Norman, Oklahoma, US. Established in 1890, the university stakes a claim within the higher education industry and has a storied history of excellence in academics and research. Serving over 20,000 students, the university offers a wide range of programs across fields such as arts and sciences, business, engineering, international studies, and more. Emphasizing a dedication to unlocking potential, OU's mission is to provide the best possible educational experience to students through excellence in teaching, research, and creative activity. Notably, the institution has made significant strides in research with a focus on areas such as cancer, aerospace, and energy among others.

Industry

Education

Company size

5,001 - 10,000 Employees

Headquarters location

Norman, OK, US

Year founded

1890

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