Remote Project Administrator Jobs in Portland, OR

Are you the digital native who's always first to learn the ins and outs of a new system release? Are you the go-to co-worker for pro tips or tech support?
If so, you may be the tech-savvy Digital Operations Specialist we're looking for. As we grow our virtual team, we need someone to specialize in what we are calling "digital operations" - think office manager for the virtual workplace. So if you're a natural at keeping up with ever-evolving technologies, training folks on new platforms, and you're looking to build your system admin or IT experience: You might be an Idealist!
At Idealist Consulting, we are innovators and problem-solvers committed to global progressive action. We help organizations grow through Salesforce implementation, marketing automation, and custom application development. Idealist Consulting has been B Corp Certified since 2008.
The Digital Operations Specialist is a full-time role on our Operations Team.
Candidates must currently reside in one of the following locations to be considered for this role: California, Colorado, Washington D.C., Florida, Georgia, Hawaii, Idaho, Illinois, Indiana, Maryland, Michigan, Minnesota, Montana, North Carolina, New Hampshire, Oklahoma, Oregon, Texas, or Washington. We are unable to consider candidates residing outside these locations at this time.
How You'll Contribute:

• Facilitate the selection, use and adoption of Idealist Consulting's tech stack
  
  • Monitor new system releases, software updates, security compliance requirements, and exceptions
  • Facilitate platform renewals by auditing staff license use, anticipating needs, and adjusting as needed
  • Facilitate digital tool procurement process
  • Facilitate annual techstack reviews
• Maintain data governance standards including file organization and permission sets
• Coordinate relationship with third-party IT support vendor including equipment and security monitoring
  
  • Security committee participation
  • Spearhead internal adoption initiatives
• Maintain company equipment inventory in Salesforce
• Drive user adoption of existing tools
  
  • Train Idealist Consulting team on usage norms
  • Create tip sheets
  • Monitor #helpdesk and provide troubleshooting support
• Drive internal adoption and best practices for internal AI usage
  
  • Project manage AI adoption plans and training
  • Be an active collaborator in the AI committee
  • Lead the AI focus group
  • Become an in-house Anthropic expert

Your Background Includes:

• Base line:
  
  • 4-5 years of professional experience, preferably in operations or IT
  • Experience in training and onboarding individuals to cloud based solutions
  • Natural tech-savvy with enthusiasm for growing this experience
  • Strong attention to detail and organizational skills
  • Systems thinker with a growth mindset
  • Previous experience working with remote teams
  • Comfortable working in Google Suite, Slack, and Salesforce (or other CRM)
• Extra Credit:
  
  • Admin experience in Salesforce or other systems
  • Empathy for sci-fi nerdery (especially Star Trek)

What You Can Expect:

• Equitable total compensation package & humane work weeks
• Flexible workday scheduling so you can take personal appointments during the day when you need to
• Healthcare benefit package options that meet the diversity of our team's needs
• Generous Paid Time Off policy
• Paid Volunteer Time to encourage community involvement and civic engagement
• 401k employer match and short term leave available with tenure

A Little More About Us:
Idealist Consulting was founded in 2006 by returning Peace Corp volunteer Rob Jordan to help nonprofits and progressive organizations grow mission impact through technology. We're committed to delivering innovative technical solutions to empower organizations working on some of the world's most important causes.
$60,000 - $80,000 a year
Idealist Consulting is an equal opportunity employer. Idealist Consulting does not discriminate against individuals on the basis of race, color, gender, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin in the administration of its consulting and employment policies. We have a majority female leadership team and believe in the B Corp Declaration of Interdependence which states that businesses should aspire to do no harm and benefit all. Read our Commitment to Diversity, Equity, and Inclusion on our Ethics page.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.