Payroll Title:
BLANK AST 2 Department:
Psychiatry/Dept Administration Hiring Pay Scale
$25.46 - $31.55 / Hour Worksite:
Remote Appointment Type:
Career Appointment Percent:
100% Union:
CX Contract Total Openings:
2 Work Schedule:
Days, 8-Hour Shifts, Monday-Friday
#138300 Finance Project Assistant II - Psychiatry - Remote
Extended Review Date: Tue 7/21/2026
Apply Now
UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
This position will remain open until a successful candidate has been identified.
UCSD Layoff from Career Appointment : Apply by 2/10/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Reassignment Applicants : Eligible Reassignment clients should contact their Disability Counselor for assistance.
This position has the option of working a hybrid or remote schedule.
DESCRIPTION
The UC San Diego Department of Psychiatry is widely recognized for its innovation and productivity. We offer exciting career opportunities in advanced education, groundbreaking research, and state-of-the-art clinical care. Our team is committed to fostering a dynamic, collaborative environment where talented professionals can grow and thrive.
Under supervision, the Finance Project Assistant 2 will assist with providing fiscal and administrative support for the Department of Psychiatry's Research Finance team. Responsibilities include performing internal control functions; assisting with reviewing financial and operational data; processing business transactions, including purchasing (PO and non PO requests); maintaining internal files; assisting with explaining policies and procedures related to contracts and grants; and supporting special projects. The role will assist with analyzing fiscal data using Oracle Financial Cloud (OFC), Business Analytics Hub (BAH), and Microsoft Office applications to identify discrepancies and prepare reports and recommendations for management. Performs other related duties as assigned.
MINIMUM QUALIFICATIONS
- Substantive knowledge and proven ability to monitor expenditures and reconcile ledgers monthly using Transaction Sampling process, i.e., high-risk ledger review (reviewing invoices and Purchase Orders).
- Demonstrated computer skills.
- Experience developing and maintaining spreadsheets. Efficient and accurate data entry skills.
- Skill communicating clearly and effectively with staff, faculty and the public, using tact, diplomacy and confidentiality in person, over the phone and in writing.
- Demonstrated ability to identify problems, develop solutions, and take corrective action.
- Ability to prioritize work in an environment with frequent interruptions, using good judgment.
- Proven ability to process and troubleshoot business transactions: cost transfers, Concur reimbursements, and Oracle Requisitions and Purchase Orders under direction.
- User-level knowledge of Oracle Financial Cloud (OFC), UCPath Business Analytics Hub (BAH), Kuali Research (KR), Concur, Blink, and Services & Support.
- Knowledge of UCSD policies and accounting practices.
- Demonstrated ability to collaborate and communicate effectively and diplomatically at all organization levels, both verbally and in writing. Ability to work effectively with a diverse population, including the business community, academics, staff and students.
- Demonstrated ability to analyze and interpret University sub-ledgers and knowledge of proper procedures for correcting errors.
- Knowledge and experience with contracts and grants (including federal grants) applications and reporting guidelines, procedures and forms.
- Demonstrated experience with Procurement processes and procedures, e.g., OFC Requisitions and Purchase Orders.
- Demonstrated skills using databases.
- Intermediate skill using Macintosh computers, MS Word and MS Excel.
SPECIAL CONDITIONS
- Employment is subject to a criminal background check.
- Must have access to reliable transportation.
- Must be able to work weekends, evenings, and overtime as required.
Pay Transparency Act
Annual Full Pay Range: $53,160 - $75,335 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $25.46 - $36.08
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
Apply Now
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
- UC Sexual Violence and Sexual Harassment Policy
- UC Anti-Discrimination Policy
- Abusive Conduct in the Workplace
