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Remote Invoice Processor Jobs in California (NOW HIRING)

Pacific Rim Capital

Trust Accountant

Irvine, CA · On-site +1

$25 - $33/hr

Process bi-weekly wire transfer requests to investors * Process and validate Mexico customer ... Working with Booking and AR regarding invoice and payment adjustments Reconciliations * Perform ...

SAIC

Contracts Support Specialist

El Segundo, CA · Remote

$120K - $160K/yr

None Potential for Remote Work: ORA_ON_SITE Description Seeking a Contracts Support Specialis t to ... Oversee post award contract administration including invoice review, discrepancy resolution ...

transpak

Accounts Receivable Specialist I

San Jose, CA · On-site +1

$25 - $28/hr

... Remote/Virtual. You must be located in AL, AZ, CA, GA, NY, OR, TX or WA states Compensation : $25 ... invoice dispute issues. * Monitoring credit department email inbox * Processing customer credit ...

transpak

Accounts Receivable Specialist I

San Jose, CA · On-site +1

$25 - $28/hr

... Remote/Virtual. You must be located in AL, AZ, CA, GA, NY, OR, TX or WA states Compensation : $25 ... invoice dispute issues. * Monitoring credit department email inbox * Processing customer credit ...

Ross Stores, Inc

Manager, Production

Los Angeles, CA · On-site +1

$113K - $172K/yr

Own production budgets across projects, including forecasting, tracking, invoice management, and ... Identify and implement process improvements and best practices to enhance production efficiency ...

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Remote Invoice Processor information

What are some common challenges faced by remote invoice processors and how can they be managed effectively?

Remote Invoice Processors often encounter challenges such as managing high volumes of invoices, maintaining accuracy while working independently, and ensuring timely communication with vendors or internal teams. To handle these effectively, it's important to establish a structured workflow, use automation tools where possible, and stay organized with digital records. Regular check-ins with supervisors and clear communication channels also help address discrepancies quickly and maintain team cohesion.

What are the key skills and qualifications needed to thrive as a remote invoice processor?

To excel as a Remote Invoice Processor, you need strong attention to detail, organizational skills, and experience with accounts payable or bookkeeping, often supported by a high school diploma or relevant certification. Familiarity with accounting software (such as QuickBooks or SAP), spreadsheets, and electronic invoicing systems is typically required. Excellent time management, problem-solving ability, and effective written communication help you stand out in this remote role. These competencies are vital to ensure accurate processing, prevent errors, and maintain timely payment cycles within distributed teams.

What is a remote invoice processor?

A Remote Invoice Processor is a professional who manages and processes invoices for an organization while working from a remote location. Their responsibilities typically include reviewing incoming invoices, verifying billing information, ensuring accuracy, entering data into accounting systems, and coordinating with vendors or internal teams to resolve discrepancies. By working remotely, they use digital tools and secure platforms to maintain efficiency and accuracy in accounts payable operations. This role helps companies streamline their financial processes and maintain up-to-date records without requiring on-site presence.

What is the difference between Remote Invoice Processor vs Remote Data Entry Clerk?

AspectRemote Invoice ProcessorRemote Data Entry Clerk
Required CredentialsBasic computer skills, familiarity with invoicing softwareTyping speed, accuracy, basic computer skills
Work EnvironmentHome-based, independentHome-based, independent
Industry UsageFinance, accounting, administrativeVarious industries, administrative tasks
Common Search IntentInvoice processing, billing tasksData entry, administrative support

Remote Invoice Processors focus on managing and verifying invoices within finance or accounting sectors, requiring familiarity with invoicing software. Remote Data Entry Clerks handle a broader range of data input tasks across industries, emphasizing typing accuracy. While both roles are home-based and require basic computer skills, their primary functions and industry applications differ.

What are the most commonly searched types of Invoice Processor jobs in California? The most popular types of Invoice Processor jobs in California are:
What are popular job titles related to Remote Invoice Processor jobs in California? For Remote Invoice Processor jobs in California, the most frequently searched job titles are:
What job categories do people searching Remote Invoice Processor jobs in California look for? The top searched job categories for Remote Invoice Processor jobs in California are:
What cities in California are hiring for Remote Invoice Processor jobs? Cities in California with the most Remote Invoice Processor job openings:
Remote Invoice Processor jobs near you

Administrative Legal Secretary

Davis Wright Tremaine LLP

San Francisco, CA • On-site, Remote

$33.85 - $36.92/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Davis Wright Tremaine rating

9.5

Company rating: 9.5 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

3rd of 34 rated law firms

Job description

Description
This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Administrative Legal Secretary to join our team in our San Francisco office.
We offer a hybrid work engagement with four days in-office, and one day of remote work.
This is an entry-level position which is designed to provide assistance to legal secretaries and other administrative staff on a task basis. Provide and coordinate comprehensive administrative and clerical support for attorneys and paralegals across various practice groups, ensuring the efficient use of their time. This role demands a strong ability to work both independently and collaboratively with timekeepers and staff, along with proficiency in executing the outlined responsibilities. Completion of all provided training programs is mandatory.
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.
On a typical day you will:
Document Management:
  • Maintain up-to-date forms and collaborate with word processing on templates
  • Type, proofread, compare, and edit legal and business documents under time-sensitive deadlines

Time Entry & Billing Management:
  • Enter attorney time, process and assist with the client billing process, including reviewing, and editing pre-bills

Expense Management:
  • Prepare and submit expense reimbursement reports, vendor invoice processing

Administrative Duties:
  • Docket deadlines, maintain attorney and client records, prepare/organize binders, conflicts checks, open new client and matter files, and manage calendars.
  • Coordinate and schedule messenger, overnight delivery or courier services as needed
  • Coordinate appointments, meetings, conference calls, and travel arrangements
  • Receptionist coverage, as needed

Project Coordination:
  • Regularly check in with assigned executive legal secretaries and attorneys to ensure projects are on track, exercise judgment on when to seek guidance, and assign tasks to support staff while ensuring timely completion. Communicate project status clearly to all team members

Personal Development:
  • Attend training classes

Ownership & Initiative:
  • Take full ownership of personal success and the success of attorneys, welcoming challenges and proactively solving problems

Engagement & Innovation:
  • Stay curious, engaged, and solution-oriented, offering ideas to enhance service, teamwork, and efficiency

Strategic Contribution:
  • Understand firm and practice group objectives, identify opportunities to contribute, and actively participate in solutions to achieve desired goals

Team Support:
  • Assist fellow secretaries and additional attorneys as priorities dictate

Join us if you have:
  • 1+ years' experience in a professional office preferred
  • GED or High School Diploma
  • Self-starter with a high degree of attention to detail
  • Ability to accurately type 50+ wpm
  • Basic knowledge of Microsoft Office products
  • Intermediate knowledge of Microsoft Office Word
  • Ability and willingness to learn new programs and program updates
  • Ability to express self effectively, both orally and in writing
  • Excellent grammar and proofreading skills
  • A highly professional demeanor and appearance; adhere to dress code
  • Ability to work in a team-oriented, service focused environment and to handle stressful situations in calm, composed manner
  • Ability to prioritize tasks and to complete projects with minimal supervision
  • Ability to follow client confidentiality guidelines
  • Ability to pay close attention to detail and be highly organized and accurate
  • Strong time management skills

Who We Are
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.
What's in it For You?
DWT offers competitive compensation in addition to ample benefits including but not limited to:
  • Choice of health and vision insurance plans
  • 2 paid volunteer days for qualifying community service work
  • Dental plan
  • Fertility and adoption benefit
  • Paid sabbatical after 13 years of service
  • Tuition reimbursement
  • Commuter benefits
  • Retirement contribution

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.
California
The annualized salary range for this position in San Francisco is $66,000 to $72,000 ($33.85 to $36.92 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.
Davis Wright Tremaine LLP fosters a culture where all talented individuals-including those who are traditionally underrepresented in the legal profession-can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm's commitment to DEI here:www.dwt.com/dei.
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [email protected].
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