Remote Event Planner Jobs in Rochester, MN (NOW HIRING)

Job Description:

Hitachi Energy is a global technology leader advancing sustainable, affordable, and reliable energy solutions. We are seeking a Senior Executive Assistant/Business Partner to support the Head of Americas region.  This is a remote based role with preference to the eastern time zone. This role provides an exciting opportunity for a highly organized, proactive professional with the ability to anticipate senior leadership need and effectively balance multiple responsibilities independently in a fast-paced environment.
In this role,  you will independently set priorities for completion of varied administrative and project-oriented duties typically involving highly confidential information in a fast-paced environment. Anticipate challenges and needs and proactively find solutions. This position requires strong communication skills to effectively interface and coordinate activities involving global company executives, customers, and the broader Americas leadership team.  The role will be based in Raleigh with some flexibility to work from home.
 

How You'll Make an Impact:

Manage a complex executive leader's calendar, exercising judgment to prioritize and coordinate internal & external meetings across multiple time zones, including establishing and coordinating calendar events.
Serve as a professional point of contact for customers and internal stakeholders

Create PowerPoint presentations with the content provided in various formats
Create, manipulate, and analyze data on spreadsheets and/or database software programs utilizing formulas.
Make domestic and international travel arrangements and prepare expense reports including international exchange rate calculations.
Represent Hitachi Energy for applicable Raleigh site employee activities/events.
Coordinate on-site key customer meetings and visit logistics

Support the onboarding of new executive team members

Required Qualifications:
High School diploma and over 10 years of senior executive administrative experience, preferred Bachelor's degree
Notary Public or willingness to obtain

Proven ability to make independent judgments and decisions is essential.
Prior experience in planning of complex workshops/meetings with external vendors and senior level
executive participation.
Prior experience in administering complex executive calendars, including scheduling, expediting, and multi-
time-zone coordination.
Prior experience in coordinating domestic and international executive travel and expenses.
Prior experience in handling confidential information related to both employees and organization strategy.
Team player focused on doing what it takes to get the job done.

Microsoft Suite experience (Outlook, Teams, PowerPoint, Excel, etc.)

Equal Employment Opportunity (EEO)-Females/Minorities/Protected Veterans/Individuals with Disabilities

Equal Employment Opportunity

Hitachi is an Equal Employment Opportunity (EEO) employer. We welcome applications from all qualified individuals, including females, minorities, protected veterans, and individuals

with disabilities.

Accessibility and reasonable accommodation

Protected veterans and qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This accommodation channel is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.