Remote Document Control Jobs in Bothell, WA (NOW HIRING)

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Reports To: Document Management (DM) and Project Support Group (PSG) Lead

Document Controllers (DCs) are responsible for quality checking, registering, classifying, managing, tracking, filing, and transmitting electronic engineering and vendor/contractor deliverables and other project-controlled documents as required by the project. Document Controllers are responsible for ensuring the current approved revisions of controlled documents are available to the project in the EDMS and providing accurate meta-data for document status reporting. When assigned to a project and under direction of the Project Information Manager or a Document Control Lead, a DC is responsible for executing the documentation and data handover as agreed with the client.

Document controllers are responsible for:

• Planning and Setup
• Execution and Control
• Closeout

Document controllers must have a thorough working knowledge of the EDMS functionality and all associated document control tools. They are responsible for using the tools to process documents in compliance with standards. They are also responsible for:

• Registering and maintaining the master list of attribute values in the EDMS
• Allocating deliverable document numbers as required
• Quality checking and approving the transmission of deliverables and other documents as instructed by project leads
• Managing the EDMS portals for transmitting, receiving, and distributing documents to external users
• Auditing meta-data in the EDMS to ensure accurate reporting is available
• Ensuring the 24-hour turnaround of requests into document control
• Participating in other project document control initiatives and data management tasks
• If project hard copy filing for controlled documents is required, assisting the lead document controller in setting up hard copy filing and maintaining hard copy filing
• Assisting with the final handover of documentation
• Participating in EDMS closeout activities if required
• Upload / capture data on Client's EDMS if required

Document controllers are responsible for supporting the project by:

• Providing document management support to project participants including support to external users (bidders, vendors, contractors, consultants and client)
• Responding to queries (internally and externally) in a timely and professional manner
• Identifying and escalating issues to the lead document controller
• Assisting the lead document controller in training other document controllers as required

Essential qualifications and experience:

• A minimum of 8 years of experience in document control in an engineering/construction project environment (including vendor/contractor documentation) or data management environment using an electronic document management system.
• Excellent knowledge of Microsoft Office Applications, SharePoint, PDF editors, file management tools
• Ability to capture and manage metadata accurately and efficiently.
• Ability to follow and enforce processes and standards.
• Experience in working within a team with ability and willingness to share knowledge.
• Proven communication/interpersonal skills to build relationships with office based and remote team members at all levels of seniority.
• Adapts to changes, multi-task, organize, and prioritize tasks quickly.

Compensation range depends on education, major, experience (overall), and interview skills. For ideal candidates, the compensation range can be $90-$110K. Full Time Permanent position with Health and retirement benefits.

Work with great people to make a difference. Collaborate on exciting projects to develop innovative solutions. Top employer. What we offer you? Flexible work environment. Long term career development. Think globally, work locally.

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed. We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.