Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position.
This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.
The Position
Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.
Key Responsibilities
- Schedules and manages highly confidential meetings, documents and information
- Manages complex calendars; uses sound judgement to coordinate day-to-day meetings and responsibilities across a team of attorneys
- Schedules and tracks key meeting series, client requests, and project management, works backwards from deadlines to manage team communications and ensure deliverables are met
- Collaborates on projects aimed at improving communication, document management, data entry, and data management
- Assists with project management functions and process implementation on the client services team, including document preparation, enforcement of process improvements; and support with data collection, entry, and management
- Provides clerical or administrative legal services support as requested
Qualifications
- Bachelor's Degree or equivalent professional experience
- Minimum of 1-2 years of experience in a law firm setting.
- Familiarity with Document Management Systems
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
- Experience with data entry or data management a plus
- Familiarity with web-based collaborative tools and work management software a plus
- Experience with team messaging and instant messaging platforms a plus
- Experience with email and calendar management, meeting coordination, and direct client interaction.
- Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines.
- Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
- Excellent written, verbal and interpersonal communication skills
- Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
- Demonstrated professionalism in all client and internal communication