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Videogame Studio Accountant & Administrator

Seismic Squirrel LLC

Job Title: Videogame Studio Accountant & Administrator

The Role: Provide accounting, administrative, and operational support for a growing videogame studio.

The Game: A vehicular RPG videogame set in an alternate history 1930s New York.

Experience: 5+ years of professional experience in a small-business accounting and administrative role.

Location: USA (Remote) – Must reside within the UTC-4 to UTC-8 timezones.

Team Size: 24

Pay: $36 - $46 USD per hour – Depends on skills and experience.

Job Type: Contract-to-Hire

Job Overview

This is a multi-hat role, requiring a variety of business skills and experience. On one hand, we need a careful, detail-oriented accountant and bookkeeper, on the other hand someone resourceful at administration and operations with a clear talent for organization and coordination, someone adept at logical and systemic thinking with a collaborative spirit, excellent communication skills, and an enthusiasm for videogames and the videogame industry.  The ideal candidate enjoys working with management and a team of talented creatives, with a drive to help us to efficiently create great products.

The ideal candidate communicates effectively in a small cross-functional remote team environment.  They bring a passion for working within a product development environment, having a collaborative spirit and an enthusiasm for supporting a team of creative individuals.

This is a remote, contract-to-hire position which requires regular collaboration online during our core work hours (9:30 AM – 5:30 PM Pacific), attending relevant team meetings.  Occasional calls during late evenings and early mornings should be expected.

Applicants must be authorized to work in the USA.  The option to convert to full-time employee may be available, depending on applicant's location, skills, performance, aptitude, and project needs.  H-1B transfers and sponsorships are not available at this time.

The Company

Seismic Squirrel is a close-knit, fully remote videogame studio with a team spread across the USA and Canada.  We are passionate for developing well-crafted story-based games for the thoughtful gamer.  Our nimble size allows for everyone to have a voice in our projects, demanding the ability to be both detail-oriented and flexible.

For more information about Seismic Squirrel, go to https://www.SeismicSquirrel.com/

Quests

Accounting

• Participate with management, presenting accounting reports and advice to enable data-driven decisions
• Create and present financial forecasts
• Monitor and report on ROI for marketing campaigns
• Coordinate with outside CPAs on tax compliance
• Oversee state and provincial government registrations and filings
• Help manage vendor relationships, setting up and maintaining billing and payment processes and systems

Bookkeeping

• Handle QuickBooks categorization and bank reconciliation
• Monitor accounts for funding and irregularities
• Process sales tax, use tax, and property tax
• Validate timesheets
• Oversee vacation and sick time accruals
• Sync PTO (vacation, sick time) between timesheet and payroll systems
• Process expense reports and reimbursements
• Administer 401(k) and Health Insurance enrollments, deductions, and payments
• Reconcile benefit deductions from payroll with actual benefit payments
• Keep insurance coverage up to date – e.g. Workers Compensation coverage when workers are hired, terminated, move homes
• Ensure that team members and vendors are issued tax forms: W-2, 1099, T4, etc.

Marketing Support

• Collect, analyze, and report on Market data
• Evaluate the ROI of Marketing campaigns
• Help organize and manage Marketing events

Personnel Support

• Ensure that each contractor's contract is up-to-date
• Administer our pool of external testers
• Prepare and facilitate Performance Reviews
• Administer eLearning and training compliance
• Coordinate time-off requests: scheduling, payroll
• Coordinate travel planning.

Recruiting Support

• Pre-screen job applicants for follow-up review by the hiring manager and lead
• Keep the ball rolling for hiring, scheduling interviews and providing follow-up communications to job applicants

Other Duties

• Lead initiatives, ensuring they're effectively executed
• Lead meetings, communicating agendas and following up on action items
• Participate in internal game testing and feedback as needed

Character Stats

• 5+ years of professional experience in a small-business accounting and administrative role.
• Understands government filing and tax rules.
• Understands employment and payroll regulations.
• Enthusiastic for videogames and understands the videogame industry.
• Excellent written, visual, and verbal English language communication and presentation skills.
• Excellent problem-solving skills, resourceful, able to find solutions on their own.
• Organized, detail-oriented, able to work fast and loose or carefully with quality when each approach is needed.
• Strong self-discipline, motivated, a self-starter with a drive for excellence.
• Courteous and patient, able to give and receive constructive and inspirational feedback gracefully.
• Able to work effectively within a team having a variety of roles, personalities, and backgrounds.
• Adaptable: The job can change according to the needs at hand and requires wearing various hats.
• Able to work remotely using various collaboration tools.
• Proficient with QuickBooks Online.
• Proficient in Microsoft Word, Excel, PowerPoint, and Visio.
• Passionate to learn new tools and technologies.

Bonus Points

• Located in one of our hub metros: Seattle, Los Angeles, Austin, or Edmonton.
• Experienced dealing with international accounting.
• Foreign language experience.

If this sounds like an exciting opportunity for you and you're located in the Greater Seattle area, please submit both your Résumé and Cover Letter to Seismic Squirrel.

Note: Due to the many applications and our team's limited capacity to assess them, don't be surprised if we are unable to respond right away if you apply.