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Registry Of Deeds Jobs (NOW HIRING)

City of Newton

Chief of Survey

Newton, MA

$85K - $90K/yr

... the Registry of Deeds and Land Court. Supervision: Scope and Judgment: Performs professional office and administrative duties requiring mature and independent judgment and initiative to analyze ...

Orbis, Inc.

Land Technician

Charlotte, NC · On-site

Experience navigating county GIS portals, property appraiser websites and registry of deeds databases. * Familiarity with reading historical handwriting or archaic legal description formats (metes ...

City of Springfield

Vital Records Clerk

Springfield, MA · On-site

$55K/yr

Prepares all documents and plans which require filing in the Registry of Deeds and the Land Court. Supervises eminent domain takings made by the City Council and prepares orders for filing in the ...

Rockingham County (NH)

Volunteer

Exeter, NH

Welcome to the commerce center of Southern New Hampshire. Here at Rockingham County, NH, we service our local community through efforts at our County Attorney's Office, Registry of Deeds, Sheriff ...

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Registry Of Deeds information

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$39K

$53.8K

$58.5K

How much do registry of deeds jobs pay per year?

As of Sep 3, 2026, the average yearly pay for registry of deeds in the United States is $53,845.00, according to ZipRecruiter salary data. Most workers in this role earn between $51,000.00 and $57,000.00 per year, depending on experience, location, and employer.

What is a registry of deeds?

A Registry of Deeds is a government office responsible for recording and maintaining public records related to property ownership, such as deeds, mortgages, liens, and other land documents. These records provide legal evidence of property ownership and are vital for real estate transactions. The Registry ensures transparency and security in property dealings by making these documents accessible to the public. Individuals and businesses often visit the Registry to research property history or to file new documents related to real estate.

What are the key skills and qualifications needed to thrive as a registry of deeds professional?

To thrive as a Registry of Deeds professional, you need a solid understanding of property law, meticulous attention to detail, and administrative skills, often supported by experience in records management or a related field. Familiarity with land records management systems, electronic filing software, and public records databases is typically required. Strong organizational abilities, communication skills, and discretion when handling sensitive information are essential soft skills. These competencies ensure accurate record-keeping, legal compliance, and effective public service in managing property transactions.

What are some common challenges faced by professionals working in a registry of deeds office?

Professionals in a Registry of Deeds office often handle large volumes of legal documents, which can make accuracy and attention to detail crucial. A common challenge is ensuring that all records are correctly indexed and archived, as errors can impact property transactions and legal proceedings. Additionally, adapting to updated regulations and new digital recording systems requires continuous learning. Balancing public service with the need for confidentiality and compliance is also a key part of the role.

What is the difference between Registry Of Deeds vs Land Registrar?

AspectRegistry Of DeedsLand Registrar
CredentialsTypically requires legal or real estate qualificationsUsually requires legal, surveying, or land management certifications
Work EnvironmentOffice-based, handling document registration and record-keepingOffice or field-based, involved in land title management and surveys
Employer & IndustryGovernment agencies, land registry officesGovernment departments, land administration authorities
Search & Comparison IntentUnderstanding roles in property documentationClarifying land title management differences

The Registry Of Deeds and Land Registrar roles both involve land and property documentation but differ in scope. The Registry Of Deeds primarily handles document registration and record-keeping, while the Land Registrar manages land titles and surveys. Both positions are essential in land administration, often working within government agencies, and require relevant legal or land management certifications.

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What cities are hiring for Registry Of Deeds jobs?

Cities with the most Registry Of Deeds job openings:

What states have the most Registry Of Deeds jobs?

States with the most job openings for Registry Of Deeds jobs include:

What job categories do people searching Registry Of Deeds jobs look for?

The top searched job categories for Registry Of Deeds jobs are:

Registry Of Deeds jobs near you
Infographic showing various Registry Of Deeds job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $53,845 per year, or $25.9 per hour.

First Deputy - Register of Deeds

St. Croix County

Hudson, WI • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Job description


POSITION SUMMARY:
This position serves as the Chief Deputy and second-in-command to the Register of Deeds and assists with the administration, supervision, coordination, and daily operations of the Register of Deeds Office. The position provides advanced technical expertise in real estate and vital records recording, applies and interprets applicable Wisconsin Statutes, regulations, and County policies, and exercises independent judgment in the review and processing of documents and records.
The First Deputy also provides leadership and direction to office staff, assists with financial and administrative functions, and supports continuous improvement of office procedures and services. The position is responsible for ensuring that office functions are performed accurately, efficiently, consistently, and in compliance with applicable laws, regulations, and established procedures.
The First Deputy assumes the duties and responsibilities of the Register of Deeds during the Registrar's absence and performs other duties and responsibilities delegated by the Register of Deeds.
ESSENTIAL FUNCTIONS:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.
  • Reviews, analyzes, evaluates, and interprets real estate documents, legal descriptions, vital records and related materials to immediately determine compliance with statutory and recording requirements; identifies deficiencies and communicates necessary corrections.
  • Applies and interprets Wisconsin Statutes, federal and state regulations, Department of Revenue and Department of Health Services requirements, County policies, and office procedures when reviewing real estate and vital records.
  • Prepares, issues, and certifies copies of real estate records and vital records in accordance with applicable laws, and responds to authorized requests from the general public, government agencies, and other authorized parties.
  • Provides advanced technical assistance, information, and education on related Wisconsin Statutes to property professionals, government agencies, county staff, and members of the public regarding recording requirements, real estate records, legal descriptions, vital records, applicable statutes, and office procedures.
  • Resolves complex recording and records-related issues by researching applicable requirements, evaluating available information, determining appropriate action, and coordinating with the Register of Deeds, other County departments, state agencies, government officials, and other parties when necessary.
  • Provides technical assistance and support regarding the use of County and state systems and websites, including the County Website/GIS system, Wisconsin Department of Revenue website/Electronic Transfer Return system, State Vital Records System and other specialized systems used by the Register of Deeds Office.
  • Performs and oversees bookkeeping and financial functions including charge accounts, escrow accounts, invoices, deposits, delinquent accounts, NSF checks, account reconciliation and balancing, financial record maintenance, and resolution of financial discrepancies or account issues.
  • Prepares, reviews, and interprets daily, monthly, quarterly, annual, statistical, and operational reports for distribution to government agencies, County departments, management, and other stakeholders.
  • Directs and oversees the daily work of other office personnel, assigns and prioritizes work; reviews work for accuracy, completeness, timeliness, and compliance; provides coaching, mentoring, performance guidance, and technical assistance; and addresses operational or work-related issues as appropriate.
  • Trains new and existing staff regarding office procedures, recording requirements, systems, statutory requirements, customer service expectations, and other duties necessary for the effective operation of the Register of Deeds Office.
  • Maintains appropriate inventory levels and purchases office supplies and materials, in accordance with County procedures, operational needs, and budgetary recommendations.
  • Assists the Register of Deeds with preparation and monitoring of the annual department budget, identification of operational and resource needs, expenditure review, and year-end analysis and preparation of information for auditors.
  • Performs the functions assigned to Register of Deeds Second Deputies, and other duties within the scope of the position as assigned by the Register of Deeds.
  • Provides administrative support to the Register of Deeds including preparing, reviewing, and editing correspondence, documents, spreadsheets, reports, and other administrative materials.
  • Assumes the duties and responsibilities of the Register of Deeds during the Registrar's absence, including compliance, financial and administrative responsibilities, and other duties necessary for the continued operation of the office.
  • Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES
This section details the essential competencies required to perform the job effectively, including a mix of technical knowledge, practical skills, and personal attributes.
  • Comprehensive knowledge of and ability to read, interpret, and apply legal descriptions, deeds, real estate documents, vital records, maps, statutory language, administrative practices, office procedures, County policies, and related written materials applicable to the function of the Register of Deeds Office.
  • Knowledge of Wisconsin Statutes and applicable requirements established by the Wisconsin Department of Revenue, Department of Health Services and Department of Financial Institutions, and other governmental authorities relevant to the functions of the Register of Deeds Office.
  • Strong organizational and time management skills to handle a high volume of detailed work accurately and independently, prioritize competing responsibilities, respond to interruptions, and adjust priorities as operational needs, deadlines, and work demand changes with minimal direction and supervision.
  • Ability to apply sound and ethical judgment, discretion, and ethical decision making when handling records and financial information, and maintain confidentiality regarding public records, business-related files, reports, and conversations, within the provision of open records law and other applicable State and Federal Statutes and Regulations.
  • Ability to prepare, review, analyze and maintain accurate, organized, complete, and legible records, notes, reports, correspondence, and other documentation.
  • Knowledge of state and federal government agencies relevant to the position, local government organization and its departmental operating requirements.
  • Ability to establish and maintain effective working relationships with coworkers, elected officials, government agencies, property professionals, other stakeholders, and members of the public.
  • Ability to provide effective customer service, respond appropriately to questions and concerns, explain requirements, resolve routine and complex issues, and maintain professionalism during difficult or stressful interactions,
  • Considerable knowledge of modern office practices, procedures, equipment, office assistance techniques and the computer applications necessary to perform the duties of the position.
  • Ability to analyze information, identify discrepancies or deficiencies, research applicable requirements and determine appropriate actions.
  • Knowledge of the use of a multi-line telephone system.
  • Ability to effectively operate standard office equipment and use word processing, spreadsheet, database, GIS, financial, and other specialized applications, including simultaneously entering, retrieving, reviewing, and verifying information across multiple systems at a reasonable rate of speed and in a timely manner.
  • Ability to provide direction, training, coaching, mentoring, and technical assistance to other employees and to support consistent application of office procedures and requirements.
  • Ability to work the allocated hours of the position.

LANGUAGE SKILLS
This section outlines the communication abilities necessary for effective performance. These skills reflect the need to interact with the public, colleagues, and other stakeholders in a clear, professional, and effective manner.
  • Ability to communicate clearly, effectively, and professionally in English, both verbally and in writing, with coworkers, supervisor, elected officials, government agencies, property professionals, other stakeholders, and the general public.
  • Ability to engage with the public and all business partners, handle inquiries, ask appropriate clarifying questions, resolve conflicts, and build positive relationships with a diverse population.
  • Ability to read comprehend, and accurately interpret typed, handwritten, and cursive writings, including complex legal, technical, regulatory, and administrative documents relevant to the position.
  • Ability to listen actively and accurately understand verbal instructions or concerns.

MATHEMATICAL SKILLS
  • Ability to perform accurate mathematical calculations using addition, subtraction, multiplication, division, percentages, and other routine mathematical calculations and to apply those calculations accurately to financial and administrative information.
  • Ability to identify, compile, research, analyze, interpret, resolve and verify mathematical or financial discrepancies by comparing source documents, system records, reports, and account information.
  • Ability to apply mathematical reasoning and attention to detail to ensure accuracy and completeness of financial and operational information.

REASONING ABILITY
This section outlines the cognitive skills required to perform the job effectively. This includes the ability to apply logic, make decisions, solve problems, and understand complex information.
  • Ability to understand, interpret and apply applicable laws, regulations, policies, procedures, and effectively carry out verbal and written instructions to support accurate decision-making, legal compliance, and effective administration of the Register of Deeds functions.
  • Ability to identify and define complex problems; analyze information from multiple sources; recognize patterns and implications; consider alternative perspectives and potential consequences; and draw logical, well-supported conclusions or determine appropriate actions in a timely manner.
  • Ability to think quickly, maintain self-control, and adapt to changing priorities and high-pressure or stressful situations.

PHYSICAL AND WORK ENVIRONMENT:
The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee's supervisor.
PHYSICAL REQUIREMENTS
  • Work may involve the occasional exertion of up to 50 pounds of force; work regularly involves sitting, frequently involves standing and performing fine motor skills and repetitive motions, and occasionally involves walking, stooping, kneeling, crouching or crawling and reaching above shoulder level or below the waist.
  • Visual ability to perform tasks such as reading documents, operating vehicles, using computer screens, or working with detailed data.
  • Ability to communicate and exchange information effectively with others, with or without reasonable accommodation.

WORK ENVIRONMENT
  • Work is primarily performed in an office setting with moderate noise and no significant exposure to adverse environmental conditions.

MINIMUM QUALIFICATIONS:
EDUCATION AND EXPERIENCE REQUIREMENTS
  • Associates degree in a surveying, land information, accounting, or administrative/business program.
  • Three (3) years of work experience in a register of deeds department or working with real estate or legal descriptions.
  • Previous customer services experience required.
  • Previous accounting or bookkeeping experience required.
  • Must be bondable.

Starting pay is determined within the expected hiring range based on qualifications, directly related experience, and internal equity. Employees may advance through the full salary range in accordance with County policy.
Expected Hiring Range: $26.57 - $30.07/hour
Full Salary Range: $26.57 - $37.03/hour
Department: Register of Deeds
FTE: 1.0
St. Croix County is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We take affirmative action to ensure equal opportunity for all applicants without regard to an individual's race, color, age, religion, sex, sexual orientation, national origin, gender identity, disability, marital status, veteran status, or other legally protected characteristics.

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