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Recruitment Operations Jobs in California (NOW HIRING)

Glocap Search

Operations Recruiter

San Francisco, CA · On-site

Recruiter (Full-Cycle; Focus on Operations Hiring) LOCATION: San Francisco, CA HOURS: Standard business hours (with flexibility as needed) OFFICE REQUIREMENTS: Monday - Friday In Office COMPENSATION ...

La Maestra Community Health Centers

Be Seen First

HR Recruitment Clerk

San Diego, CA · On-site

$23 - $26/hr

... recruitment operations while maintaining accurate employee records. Responsibilities (are not ... limited to): Job posting and sourcing: Creating and updating s on various platforms, managing job ...

Bergelectric

Recruitment Administrator

Carlsbad, CA · On-site

$73K - $75K/yr

Work with the recruitment team to evaluate current workflows and drive enhancements that strengthen overall recruiting operations. * Manage key new hire onboarding responsibilities such as tracking ...

Bergelectric

Recruitment Administrator

Carlsbad, CA · On-site

$73K - $75K/yr

Work with the recruitment team to evaluate current workflows and drive enhancements that strengthen overall recruiting operations. * Manage key new hire onboarding responsibilities such as tracking ...

DYNA Robotics Inc

Operations Recruiter

Redwood City, CA · On-site

We're looking for a High-Volume Recruiter to build and scale the operations and data-collection workforce behind our mission. This is a role for someone who loves velocity: filling large numbers of ...

Glovis America, Inc.

TEMP Recruiter

Irvine, CA · On-site

$28/hr

Recruitment Operations & Reporting * Manage requisition flow and applicant tracking processes. * Track and analyze recruiting metrics including time-to-fill, cost-per-hire, sourcing effectiveness ...

Hyundai Glovis

TEMP Recruiter

Irvine, CA · On-site

$28/hr

Recruitment Operations & Reporting * Manage requisition flow and applicant tracking processes. * Track and analyze recruiting metrics including time-to-fill, cost-per-hire, sourcing effectiveness ...

PIMCO

Recruiting Coordinator

Newport Beach, CA · On-site

$21.50 - $28.75/hr

... of recruitment strategies aimed at attracting top-tier talent to the firm. The role will support PIMCO's talent acquisition team, to enhance operational efficiency, maintain high-quality candidate ...

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Recruitment Operations information

What is the difference between Recruitment Operations vs Recruitment Coordinator?

AspectRecruitment OperationsRecruitment Coordinator
Primary FocusStreamlining recruitment processes, managing systems, and optimizing workflowsScheduling interviews, candidate communication, and supporting recruiters
Required SkillsProcess management, HRIS systems, data analysisCommunication, organization, candidate engagement
Work EnvironmentHR departments, recruitment teams, often in corporate settingsRecruitment teams, HR offices, staffing agencies
Common TasksImplementing ATS, reporting, process improvementCandidate scheduling, interview coordination, data entry

Recruitment Operations focuses on optimizing and managing recruitment processes and systems, ensuring efficiency across the hiring cycle. In contrast, Recruitment Coordinators handle day-to-day candidate interactions and scheduling. Both roles are essential in the hiring process but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive in Recruitment Operations, and why are they important?

To thrive in Recruitment Operations, you need a solid understanding of talent acquisition processes, data analysis, and process optimization, often supported by a degree in human resources or business administration. Familiarity with applicant tracking systems (ATS), HRIS platforms, and data analytics tools is typically required. Strong organizational skills, attention to detail, and effective communication are crucial soft skills for efficiently managing recruitment workflows and coordinating with stakeholders. These abilities are essential for ensuring a smooth, data-driven, and scalable recruitment process that supports organizational growth.

How does a Recruitment Operations professional typically collaborate with recruiters and hiring managers during the hiring process?

Recruitment Operations professionals play a vital role in supporting recruiters and hiring managers by streamlining processes, managing applicant tracking systems, and ensuring compliance with hiring policies. They often coordinate interview scheduling, facilitate communication between candidates and interviewers, and help resolve logistical challenges that arise during the recruitment cycle. By providing data-driven insights and maintaining efficient workflows, they enable recruiters and hiring managers to focus more on candidate evaluation and relationship-building.

What is Recruitment Operations?

Recruitment Operations refers to the processes, systems, and strategies that support the hiring function within an organization. This role focuses on optimizing and streamlining recruitment workflows, managing recruitment tools and technology, ensuring compliance, and analyzing hiring data to improve efficiency. Recruitment Operations professionals work behind the scenes to help recruiters and hiring managers attract, engage, and hire top talent more effectively. Their work ensures that recruitment practices are consistent, scalable, and aligned with business goals.
What are the most commonly searched types of Recruitment Operations jobs in California? The most popular types of Recruitment Operations jobs in California are:
What are popular job titles related to Recruitment Operations jobs in California? For Recruitment Operations jobs in California, the most frequently searched job titles are:
What job categories do people searching Recruitment Operations jobs in California look for? The top searched job categories for Recruitment Operations jobs in California are:
Recruitment Operations jobs near you
Infographic showing various Recruitment Operations job openings in California as of August 2026, with employment types broken down into 74% Full Time, 21% Part Time, 3% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Recruiting Operations Coordinator

Vitalize Care

San Francisco, CA • On-site

Full-time

Posted 2 days ago

New

Job description

Our Vision: Unlock Healthcare's Full Capacity
Hospitals run on three things: their people, their beds, and their supplies... and all are still managed with spreadsheets, phone calls, and gut instinct. Vitalize is building the system that runs it all intelligently, starting with labor - the biggest cost (nearly 60% of a hospital's P&L) and the hardest operational problem.
The impact is real: we save hospitals millions in unnecessary labor spend, give clinical leaders back 10-20 hours every week, and are often the reason staff and leaders stay. This isn't a nice-to-have: our customers pay 5-15x more than legacy incumbents because Vitalize is mission-critical software their hospitals rely on every single minute.
We've raised over $32M from top investors, and even our own customers.
Our Values
We hire and grow everyone against the same four values. Each one comes from a real Vitalize story-interview with us to hear them!
Push the Car. Step in regardless of role. We help wherever we're needed, own problems end to end, and don't stay in our lane. People can count on us.
Premier 1K. We show up for our customers, always. Nearly everyone visits a customer site in their first month, and customer feedback informs everything we do.
Run Towards the Ugly. Name the ugliest truth first, then propose the fix. Candor over comfort-we call out what's broken and never get complacent.
Think Bigger Fridays. See the gap, fill it-no permission required. Every decision is an experiment: we run it, let the results decide, and drive real impact from day one.
Read more about our founder's thoughts on building a team: https://vitalize.care/blog/our-thoughts-on-building-a-team
About Vitalize's Talent Team
The Talent Team will determine how quickly Vitalize scales and how much impact we can have on healthcare. Every great hire helps us deploy faster, build better products, serve more hospitals, and ultimately improve the way care is delivered.
We're building what we believe will become one of the best talent teams in the world. We don't believe great recruiting starts with a job description, it starts with deeply understanding our customers, the problems we're solving, and the teams we're building. Our recruiters sit in on customer calls, travel to customer sites, partner closely with hiring teams, and immerse themselves in the business so they can recruit with credibility. As one of our founding recruiters, you'll help build our talent function from the ground up and shape how Vitalize hires for years to come.
The Role
This isn't a traditional recruiting coordinator role. You'll be the operational backbone of our Talent team as we scale and build-the person constantly looking for better ways to hire. When you see friction, you fix it. When you notice repetitive work, you automate it. When a process doesn't scale, you build one that does. You find satisfaction in making complex things feel effortless.
You'll become our in-house Ashby expert, pushing the platform beyond the basics by building automations, creating thoughtful interview kits, improving workflows, leveraging AI, and ensuring every part of our hiring process gets a little better every week. You're the type of person who loves tinkering with systems and is always asking, "There has to be a better way to do this."
You'll also own some of the most important moments in a candidate's and employee's journey. Whether it's creating a seamless interview experience or ensuring every new hire has an incredible first day, you sweat the small details because you know they're what people remember.
Finally, we believe sourcing is one of the highest-leverage skills in recruiting, and we want everyone on our Talent team to learn it. We'll teach you how to identify exceptional talent, build talent maps, develop thoughtful outreach strategies, and proactively engage candidates long before they're looking for their next opportunity. Over time, you'll become one of our secret weapons-not because you manage the process, but because you consistently help us find incredible people.
What You'll Do
  • Own interview operations across the company, ensuring every interview is thoughtfully coordinated and every candidate has an exceptional experience.
  • Become the internal expert on Ashby. Build automations, workflows, interview plans, templates, interview kits, dashboards, and reporting that make recruiting faster, smarter, and more scalable.
  • Continuously identify opportunities to leverage AI and technology to eliminate manual work, improve quality, and create leverage for the Talent team.
  • Own the operational excellence of our Talent function. If there's friction in our hiring process, you'll identify it, fix it, and build a better way.
  • Partner with recruiters to build interview kits, standardize scorecards, and ensure interviewers have the tools they need to make exceptional hiring decisions.
  • Maintain exceptional data quality across Ashby so reporting, candidate data, interview feedback, and recruiting metrics remain accurate and actionable.
  • Build recruiting dashboards that help us understand funnel conversion, hiring velocity, interviewer health, and where we can improve.
  • Evaluate and implement new recruiting technologies that help us hire better and faster.
  • Own the onboarding experience from offer acceptance through Day One, partnering with hiring managers, IT, Facilities, and People Operations to ensure every new hire has an exceptional first-day experience.
  • Create memorable candidate touchpoints throughout the interview process so every candidate-whether hired or not-leaves impressed by the way Vitalize hires.
  • Learn sourcing and talent identification, eventually becoming a trusted sourcing partner who proactively uncovers exceptional talent for our highest-priority searches.
What You'll Bring
  • 2+ years of Recruiting Coordination, Recruiting Operations, or Talent Operations experience in a fast-paced environment.
  • Deep expertise with Ashby. You know how to build automations, configure workflows, create interview plans, write interview kits, generate reporting, and continuously improve how recruiting operates.
  • You're obsessed with process and operational excellence. You naturally identify inefficiencies and enjoy building systems that make teams more effective.
  • Exceptional attention to detail. You catch the things other people miss and consistently deliver a polished, thoughtful experience.
  • A hospitality mindset. Every interaction with a candidate, interviewer, hiring manager, or new hire feels organized, intentional, and leaves people feeling genuinely cared for.
  • Curiosity around AI and recruiting technology. You're constantly looking for ways to automate repetitive work, improve quality, and create leverage for the Talent team.
  • Strong project management skills and the ability to manage multiple priorities without sacrificing quality.
  • Exceptional judgment. You know when to move quickly, when to escalate issues, and how to represent Vitalize professionally in every interaction.
  • High agency. You don't wait for someone else to identify a problem-you proactively solve it.
  • A growth mindset. You're excited to learn sourcing and develop into someone who can identify, engage, and attract exceptional talent-not just coordinate interviews.
What Success Looks Like
  • Ashby becomes a competitive advantage because of the systems, automations, and workflows you've built.
  • Candidates consistently describe their interview experience as one of the best they've had.
  • Hiring managers trust that every interview process is organized, thoughtful, and runs seamlessly.
  • Every new hire has an exceptional onboarding experience and feels set up for success from Day One.
  • You proactively identify operational bottlenecks and solve them before they become problems.
  • You become a trusted sourcing partner who consistently uncovers exceptional talent that others miss.

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