Marketing & Recruitment Administrative Coordinator
Location: On-Site
Job Type: Full-Time
Job Summary
HireFrontier is hiring a Marketing & Recruitment Administrative Coordinator to support staffing operations, coordinate recruitment marketing campaigns, and manage client/candidate engagement — ideal for someone who thrives on variety and multitasking.
Responsibilities
● Assist planning/executing recruitment marketing campaigns
● Support employer branding, job ad distribution, and outreach
● Create/update job postings on ZipRecruiter, Indeed, LinkedIn, and other boards
● Develop email campaigns, newsletters, and promotional materials
● Track campaign performance and applicant flow reporting
● Coordinate between recruiters, clients, and candidates for scheduling
● Manage job requisitions, pipelines, and interview scheduling
● Maintain accurate ATS/CRM records
● Support onboarding coordination
● Provide day-to-day admin support to sales and recruiting teams
● Prepare presentations, reports, and documentation
● Manage calendars, meetings, and recruitment webinars
● Support data entry and KPI tracking
● Assist with proposals, client presentations, and staffing documentation
● Support lead tracking and pipeline management
● Identify ways to improve recruitment marketing efficiency
Preferred Attributes
● Employer branding and recruitment marketing knowledge
● Ability to manage multiple priorities and deadlines
● Comfortable working with recruiters, clients, and partners
Qualifications
● Associate degree or higher in Marketing, Business, HR, Communications, or equivalent
● 0–1 year in admin support, recruitment coordination, staffing, HR, or marketing
● Job board/ATS knowledge preferred (ZipRecruiter experience a plus)
● Strong organization and multitasking
● Excellent written/verbal communication
● Proficient in Microsoft Office and Teams/Zoom
● Strong problem-solving and proactive mindset
● Comfortable in a fast-paced staffing environment