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Recruiting Operations Coordinator Jobs in California

Vapi

Recruiting Operations Coordinator

San Francisco, CA · On-site

$124K - $140K/yr

  • Medical

  • Dental

  • Vision

This isn't a traditional Recruiting Coordinator role where success is measured by how many interviews you schedule. You'll own a meaningful portion of our recruiting operations from day one while ...

Mercor

Recruiting Operations

San Francisco, CA · On-site

$90K - $120K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

This role is focused on high-quality coordination, ATS (Ashby) management, and ensuring a seamless ... Support recruiting operations projects and process improvements as needed * Assist with ...

Verkada

Head of Recruiting Operations

San Mateo, CA · On-site

  • Medical

  • Dental

  • Vision

  • PTO

Own the end-to-end recruiting operating model across Recruiting Operations, Embedded Recruiting Strategy, Recruiting Enablement, Recruiting Coordinators, and Recruiting Systems, ensuring consistent ...

Radiant

Recruiting Coordinator (Contract)

El Segundo, CA · On-site

$21.25 - $28.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

Recruiting Coordinator Please note: This is a 3-6-month contract-to-hire position. Conversion to ... This role offers the opportunity to help shape the candidate journey and the operational foundation ...

CHAOS Industries

Recruiting Operations Manager

El Segundo, CA · On-site

$140K - $170K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

You'll lead a team of Recruiting Coordinators, drive process improvements, and ensure every ... If you're energized by operational excellence and thrive in a fast-moving environment, we want to ...

CHAOS Industries

Recruiting Operations Manager

El Segundo, CA

$140K - $170K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

You'll lead a team of Recruiting Coordinators, drive process improvements, and ensure every ... If you're energized by operational excellence and thrive in a fast-moving environment, we want to ...

Okta

Head of Recruiting Operations

San Francisco, CA · On-site

$179K - $246K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Recruiting Operations & Process Excellence * Design and continuously improve scalable, global ... Design and implement a recruiting coordination process that's scalable and efficient * Identify ...

Zip

Recruiting Coordinator

San Francisco, CA · On-site

$75K - $90K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

You'll report to our Head of Recruiting Operations. You Will * Coordinate a high volume of ... years in a recruiting coordinator, recruiting operations, or similar role in a fast-paced ...

Okta

Head of Recruiting Operations

San Francisco, CA

Design and implement a recruiting coordination process that's scalable and efficient * Identify ... Drive consistency and operational excellence across global recruiting teams * Serve as a strategic ...

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Recruiting Operations Coordinator information

See California salary details

$13

$24

$37

How much do recruiting operations coordinator jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for recruiting operations coordinator in California is $24.44, according to ZipRecruiter salary data. Most workers in this role earn between $19.47 and $27.50 per hour, depending on experience, location, and employer.

What does a recruiting operations coordinator do?

A Recruiting Operations Coordinator supports the recruitment process by managing administrative tasks, scheduling interviews, coordinating communication between candidates and hiring teams, and ensuring a smooth workflow. They often handle data entry, maintain applicant tracking systems, and assist with onboarding processes. Their role helps recruiters and hiring managers focus on evaluating candidates while ensuring the process is efficient and organized.

What are the key skills and qualifications needed to thrive as a recruiting operations coordinator?

To thrive as a Recruiting Operations Coordinator, you need strong organizational skills, attention to detail, and familiarity with recruitment processes, often supported by a bachelor’s degree in human resources or a related field. Proficiency with applicant tracking systems (ATS), HRIS platforms, and scheduling tools is typically required. Excellent communication, multitasking abilities, and a collaborative mindset help you stand out in this role. These skills and qualities are crucial for ensuring efficient recruitment workflows, positive candidate experiences, and seamless coordination among hiring teams.

How does a recruiting operations coordinator collaborate with recruiters and hiring managers during the hiring process?

As a Recruiting Operations Coordinator, you play a pivotal role in ensuring a smooth and efficient hiring process by acting as a liaison between recruiters, hiring managers, and candidates. You are responsible for scheduling interviews, managing candidate communications, and maintaining accurate records within applicant tracking systems. Regular collaboration involves coordinating feedback sessions, addressing scheduling conflicts, and supporting recruiters in meeting hiring targets. This position requires strong organizational and communication skills to balance multiple priorities and keep the recruitment process on track.

What is the difference between Recruiting Operations Coordinator vs Recruiting Coordinator?

AspectRecruiting Operations CoordinatorRecruiting Coordinator
Primary FocusStreamlining recruiting processes, managing systems, and supporting recruitment operationsScheduling interviews, candidate communication, and assisting recruiters
Required SkillsHRIS systems, data analysis, process improvementCandidate management, scheduling, communication
Work EnvironmentOperational support within HR or recruiting teamsCandidate-facing and administrative support roles

The Recruiting Operations Coordinator primarily focuses on optimizing recruiting processes and managing systems, while the Recruiting Coordinator handles candidate scheduling and communication. Both roles support recruitment but differ in scope and responsibilities.

What are the most commonly searched types of Recruiting Operations jobs in California?

The most popular types of Recruiting Operations jobs in California are:

What are popular job titles related to Recruiting Operations Coordinator jobs in California?

For Recruiting Operations Coordinator jobs in California, the most frequently searched job titles are:

What job categories do people searching Recruiting Operations Coordinator jobs in California look for?

The top searched job categories for Recruiting Operations Coordinator jobs in California are:

What cities in California are hiring for Recruiting Operations Coordinator jobs?

Cities in California with the most Recruiting Operations Coordinator job openings:

Recruiting Operations Coordinator jobs near you
Infographic showing various Recruiting Operations Coordinator job openings in California as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 9% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $50,837 per year, or $24.4 per hour.

Recruiting Operations Coordinator

Vapi

San Francisco, CA • On-site

$124K - $140K/yr

Full-time

Medical, Dental, Vision

Posted 5 days ago

Job description

Voice AI that resolves, not transfers.
Most phone systems trap callers in menus and scripts. Vapi is the platform for deploying voice agents that know your business and can listen, adapt, and resolve in minutes.
  • The numbers: 1 billion calls. 1 million developers. 10x enterprise ARR growth
  • The customers: Amazon Ring, ServiceTitan, New York Life, Intuit, Kavak, and thousands more, from YC startups to the Fortune 500
  • The news: a $50M Series B led by Peak XV Partners, with Bessemer Venture Partners, Kleiner Perkins, M12 (Microsoft's Venture Fund), Y Combinator, and our earlier backers. Total raised: $72M

Why We're Hiring This Role:
  • We're building a world-class Recruiting Operations function to support one of the fastest-growing AI companies in the world.
  • This isn't a traditional Recruiting Coordinator role where success is measured by how many interviews you schedule. You'll own a meaningful portion of our recruiting operations from day one while helping design the systems, processes, and candidate experience that will support Vapi as we scale.
  • You'll work closely with recruiters, hiring managers, interviewers, executives, and candidates to ensure every interaction reflects the quality and speed we expect from our team.
  • If you love bringing order to complexity, thrive in fast-moving environments, and enjoy improving the way things work, you'll have an outsized impact here.

What You'll Do:
  • 30 Day:
    • Own interview scheduling for your assigned searches, coordinating complex calendars across multiple time zones with speed and precision.
    • Become the primary point of contact for candidate logistics, delivering a thoughtful, seamless experience for every interview.
    • Maintain exceptional data quality in Ashby so recruiters and leaders can trust the information they're using.
    • Learn our recruiting workflows and identify friction points that slow candidates or interview teams down.
  • 60 Day:
    • Own candidate logistics end-to-end, including interview scheduling, travel, onsite coordination, interview preparation, and offer-to-onboarding handoffs.
    • Keep interview feedback moving by facilitating debriefs and ensuring hiring teams stay on schedule.
    • Improve at least one recruiting workflow, SOP, or operational process based on opportunities you've identified.
    • Partner with recruiters and leadership on reporting around pipeline health, interviewer utilization, funnel conversion, and time-to-fill.
  • 90 Day:
    • Own a recruiting dashboard or operational metric that leadership relies on to make hiring decisions.
    • Support recruiting events, employer branding initiatives, and other talent programs that strengthen our hiring engine.
    • Help build scalable recruiting systems that improve speed, consistency, and candidate experience as the company grows.
    • Become a trusted operational partner who proactively identifies problems before they become bottlenecks.

Who You Are:
  • We're looking for someone who combines exceptional operational execution with a builder's mindset.
  • You likely have:
    • 4+ years of experience in Recruiting Coordination or Recruiting Operations, ideally within high-growth technology companies.
    • Experience supporting fast-moving recruiting teams with multiple concurrent searches and competing priorities.
    • Deep ATS experience (Ashby preferred, Greenhouse or Lever also welcomed), with a strong understanding of data quality, workflows, and recruiting operations.
    • Outstanding organizational skills-you rarely miss details, and people know they can rely on your work.
    • Excellent written and verbal communication skills, with the professionalism to represent Vapi to candidates, executives, and external partners.
    • High agency. When something is broken, you fix it instead of waiting for someone else to.
    • A systems mindset. You naturally look for opportunities to automate, simplify, and improve processes rather than repeating manual work.
    • Comfort working with ambiguity and evolving priorities. You enjoy building processes that don't exist yet.
    • Absolute discretion and professionalism when handling confidential candidate, compensation, and company information.

How We Work:
  • Build something worthy of love
    • Craft matters. We aim to build products and experiences customers genuinely love, not just tolerate.
  • Commit and follow through
    • We finish what we start and build trust by being people others can count on.
  • Why not today?
    • We value urgency and momentum. The fastest path to customer value usually wins.
  • Seek raw input
    • We go directly to customers, data, and teammates instead of relying on summaries or assumptions.
  • It's our problem
    • We operate as one team. We share credit, own mistakes together, and support each other when things get hard.
  • Be direct and kind
    • We give feedback clearly, respectfully, and without delay.

Why Vapi:
  • Generational impact: Build the human interface for every business
  • Ownership culture: Many of us are previous founders
  • Kind team: The founders, Jordan and Nikhil, are Canadians
  • Tier-1 Investors: YC, KP seed, Bessemer Series A

What We Offer:
  • Real stake: We offer a competitive salary and excellent equity ownership
  • Comprehensive health coverage: medical, dental, and vision plans
  • Team love: We love hanging out, and we do quarterly off-sites
  • Flexible time off: take what you need
  • More: catered meals, transportation, gym, and a $10k annual L&D budget

Apply