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Records Scanning Jobs (NOW HIRING)

Quadrant

Medical Receptionist

Vienna, VA · On-site

$21.50/hr

Experienced Medical Receptionist Strong Electronic Medical Records - Scanning documents Performs opening and closing office duties High School Diploma or GED 1+ years of Medical Office Scheduling ...

TFE, Inc.

Records Management Specialist

Carlsbad, NM · On-site

Scans documents using high speed scanning equipment and software to commit high-quality like-for ... Supports records center operations including filing, retrieval, shelving, labeling, and maintaining ...

TFE, Inc.

Records Management Specialist

Carlsbad, NM · On-site

The Records Management Specialist provides support to assigned customer/contract. Work entails ... Scans documents using high speed scanning equipment and software to commit high-quality like-for ...

Montereau

Medical Records Assistant

Tulsa, OK · On-site

Scan paper medical records into EHR system. Conduct quality checks to ensure all scanned records are in the correct resident profile in the EHR system. * Reply to requests for medical records from ...

Arizona Diabetes & Endocrinology

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Medical Assistant - Full Time

Gilbert, AZ · On-site

$19 - $24/hr

... records, scanning, sorting faxes, etc. Candidate must be friendly, dynamic, dependable and professional. Must also have strong patient communication skills and attention for detail. Salary and ...

Arizona Diabetes & Endocrinology

Be Seen First

Medical Assistant - Full Time

Gilbert, AZ · On-site

$19 - $24/hr

... records, scanning, sorting faxes, etc. Candidate must be friendly, dynamic, dependable and professional. Must also have strong patient communication skills and attention for detail. Salary and ...

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How much do records scanning jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for records scanning in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What are some common challenges faced in a Records Scanning role, and how can they be managed?

A common challenge in Records Scanning is ensuring the accuracy and completeness of digitized documents, as missed pages or incorrect file labeling can disrupt workflow. Additionally, managing high volumes of sensitive documents requires careful attention to confidentiality and organizational protocols. These challenges can be managed by following detailed checklists, using quality control procedures, and maintaining clear communication with supervisors and team members. Familiarity with scanning software and staying organized also helps streamline the process and minimize errors.

What is the difference between Records Scanning vs Data Entry Clerk?

AspectRecords ScanningData Entry Clerk
Primary RoleConverting physical or digital documents into digital formats using scanning equipmentInputting data into computer systems from various sources
Skills & CertificationsKnowledge of scanning software, attention to detail, basic IT skillsTyping speed, accuracy, familiarity with data management software
Work EnvironmentOffice or data processing centers, often with specialized equipmentOffice settings, using computers and data entry tools
Industry UsageDocument management, records management, archivingAdministrative, finance, healthcare, and other sectors requiring data input

While both roles involve handling data, Records Scanning focuses on digitizing physical documents, whereas Data Entry Clerks primarily input data into systems. Understanding these differences helps in choosing the right career path or job search focus.

What are the key skills and qualifications needed to thrive as a Records Scanning Specialist, and why are they important?

To excel as a Records Scanning Specialist, you need attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with document management systems, scanners, and imaging software is typically required. Strong time management, reliability, and the ability to handle confidential information make someone stand out in this role. These skills are essential to ensure accuracy, data integrity, and secure handling of sensitive records during the digitization process.

What are records scanning jobs?

Records scanning jobs involve converting paper documents into digital formats using specialized scanning equipment and software. People in these roles prepare, scan, and index documents to ensure they are accurately digitized and easily retrievable. This process helps organizations reduce physical storage needs, improve document security, and streamline access to important records. Records scanning professionals often work in offices, archives, or for document management companies.
More about Records Scanning jobs
What job categories do people searching Records Scanning jobs look for? The top searched job categories for Records Scanning jobs are:
Records Scanning jobs near you
Medical Receptionist

Medical Receptionist

Quadrant

Vienna, VA • On-site

$21.50/hr

Other

This job post has expired 2 days ago. Applications are no longer accepted.

Job description

Medical Receptionist
Vienna VA
Pay From: $21.50 per hour
MUST:
Experienced Medical Receptionist
Strong Electronic Medical Records - Scanning documents
Performs opening and closing office duties
High School Diploma or GED
1+ years of Medical Office Scheduling / Admin experience
DUTIES:
Greeting patients
Check in & Check out
Verify Insurance
Collect Co-pays
Scheduling appointments
Ordering office supplies
Scanning into EMR
Schedule Follow up appointments
Sells and tracks Cosmetic products
Quadrant is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, status as a protected veteran, or status as an individual with a disability. "Healthcare benefits are offered to all eligible employees according to compliance mandated by the Affordable Care Act".

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