Records Scanning Jobs (NOW HIRING)

Who We Are:

Quest Global delivers world-class end-to-end engineering solutions by leveraging our deep industry knowledge and digital expertise. By bringing together technologies and industries, alongside the contributions of diverse individuals and their areas of expertise, we are able to solve problems better, faster. This multi-dimensional approach enables us to solve the most critical and large-scale challenges across the aerospace & defense, automotive, energy, hi-tech, healthcare, medical devices, rail and semiconductor industries.

We are looking for humble geniuses, who believe that engineering has the potential to make the impossible possible; innovators, who are not only inspired by technology and innovation, but also perpetually driven to design, develop, and test as a trusted partner for Fortune 500 customers. As a team of remarkably diverse engineers, we recognize that what we are really engineering is a brighter future for us all. If you want to contribute to meaningful work and be part of an organization that truly believes when you win, we all win, and when you fail, we all learn, then we’re eager to hear from you. The achievers and courageous challenge-crushers we seek, have the following characteristics and skills

Position Summary: The Records Scanning Technician supports the disassembly, clean, inspect (DCI) and assembly documentation process for aircraft engine and module workbooks. The role is responsible for preparing, scanning, categorizing, naming, quality‑checking, and properly disposing of physical and digital records in accordance with Local Work Instructions (LWIs) and command policy.

This position directly supports the digitization and archival of critical maintenance and inspection records.

What You will Do:

Physical Document Preparation

• Remove all staples, paperclips, binder clips, and other fasteners
• Flatten folded corners (“dog‑ears”)
• Identify documents requiring flatbed scanning (taped items, sticky notes, fragile pages, small artifacts)
• Handle brittle or historical documents with care to prevent degradation
• Lift and move full banker boxes from floor‑level skids as needed

Categorization & Sectioning

• Organize engine records by DCI number
• Separate multiple DCIs into distinct scanning batches
• Divide each engine record into required sections:
• Purged artifacts
• Relevant reports and supporting documentation
• Engine/Module DCI
• Assembly
• Worksheets, checklists, RFI documents
• All other relevant documentation

Scanning & Naming Conventions

• Scan documents using ADF or flatbed per LWI guidance
• Apply strict naming conventions for database sorting
• Ensure all digital files are correctly labeled and stored in the designated secure server or Document Management System

Quality Control & Disposition

• Perform 100% visual spot‑check of all scanned files for:
• Legibility
• Alignment
• Completeness
• Upload files to the secure server/DMS
• Place physical documents in the appropriate bin:
• “Scanned – Pending Disposal”
• “Permanent Archive”

What You Will Bring:

Required Qualifications

• Ability to obtain and maintain NAS Kingsville access credentials
• Experience with document scanning, records management, or administrative processing
• Ability to lift and move full banker boxes (approx. 25–35 lbs)
• Reliable attendance, including transportation
• Ability to travel short distances on base (approx. 1 mile)

Strong attention to detail and accuracy

Preferred Qualifications

• Prior experience with military, aviation, or technical maintenance records
• Familiarity with DCI/assembly documentation
• Experience with secure document management systems
• Ability to work overtime as required by operational needs
• Clear communication of project workload, deliverables, & obstacles that could impact delivery to their supervisor. 

Work Conditions

• Work performed on a secure military installation
• Overtime may be required to meet production timelines
• Work involves repetitive handling of paper records and extended periods of scanning
• Must follow all command policies for handling, storing, and disposing of physical and digital records

Required Skills and Experience

• Ability to obtain and maintain installation access credentials, including passing background screening
• 1–3 years of experience in document scanning, records management, administrative processing, or similar detail‑oriented work
• Proficiency with scanning equipment, including ADF and flatbed scanners
• Strong organizational skills, with the ability to categorize, batch, and label documentation accurately
• High attention to detail, ensuring legibility, alignment, and completeness of all scanned records
• Experience following structured procedures or work instructions (LWIs, SOPs, or similar)
• Comfort handling Controlled Unclassified Information (CUI) or other sensitive technical documentation
• Ability to lift and move full banker boxes (25–35 lbs) and work on‑site daily
• Basic computer proficiency, including file management, naming conventions, and uploading to secure systems
• Dependability and time‑management skills, with the ability to meet production targets and deadlines
• Strong communication skills and the ability to work effectively in a military‑aligned, process‑driven environment

Soft Skills

Strong communication skills with the ability to engage technicians, engineers, and leadership

Ability to work independently in a fast‑paced MRO environment.

High attention to detail and commitment to accuracy, traceability, and compliance

Strong time‑management skills with ability to meet tight deliverable deadlines

Continuous improvement mindset with willingness to adapt and refine methods

Pay Range: $20.00-$24.00/hr.

Compensation decisions are made based on factors including experience, skills, education, and other job-related factors, in accordance with our internal pay structure. We also offer a comprehensive benefits package, including health insurance, paid time off, and retirement plan.

Work Requirements:

This role is considered to be fulltime temporary (6 months with possible extensions) on-site position located in Kingsville, TX

• You must be able to commute to and from the location with your own transportation arrangements to meet the required working hours.
• Ability to follow all safety procedures, customer policy while handling physical records and equipment
• Shop floor environment, which may include but not limited to extensive walking, and ability to lift up to 40 lbs.

Travel requirements: Due to the nature of the work, 0% of travel is required.

Citizenship requirements: Due to the nature of the work, U.S. citizenship is required