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Records Scanning Jobs (NOW HIRING)

Vail Health Hospital

Medical Records Clerk

Edwards, CO · On-site

$17.75 - $21.75/hr

Performs QA on scanning done by others, identifies errors by clinical staff, and addresses errors ... Prior experience with medical records; collecting, scanning, and requesting preferred. License(s)

UCHealth

HIM Scanning Specialist

Aurora, CO · On-site

$19.10 - $24.83/hr

Scans medical records accurately and timely. Validates accuracy of scanned documentation. Within scope of job, requires critical thinking skills, decisive judgement and the ability to work with ...

UCHealth Colorado Career

HIM Scanning Specialist

Aurora, CO · On-site +1

$19.10 - $24.83/hr

Scans medical records accurately and timely. Validates accuracy of scanned documentation. Within scope of job, requires critical thinking skills, decisive judgement and the ability to work with ...

UCHealth Colorado Career

HIM Scanning Specialist

Aurora, CO · On-site +1

$19.10 - $24.83/hr

Scans medical records accurately and timely. Validates accuracy of scanned documentation. Within scope of job, requires critical thinking skills, decisive judgement and the ability to work with ...

Embraer

Contract Quality Records Auditor

Macon, GA · On-site

Responsible for the audit flow process and supports in ensuring all documentation is ready and audited for filing and records scanning. * Reports all discrepancies noted during auditing via EmpowerMX ...

UCHealth

HIM Scanning Specialist

Aurora, CO · On-site

$19.10 - $24.83/hr

Scans medical records accurately and timely. Validates accuracy of scanned documentation. Within scope of job, requires critical thinking skills, decisive judgement and the ability to work with ...

Embraer

Contract Quality Records Auditor

Macon, GA · On-site

Responsible for the audit flow process and supports in ensuring all documentation is ready and audited for filing and records scanning. * Reports all discrepancies noted during auditing via EmpowerMX ...

Confidential

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RECORDS AND IMAGING (SCANNING OPERATIONS)

Long Island City, NY · On-site

$65K - $70K/yr

The General Clerk - Records and Imaging (Scanning Operations) will support the Funds' document digitization initiative and ongoing scanning operations. This newly created position will coordinate and ...

MCSG Technologies

MSA Scanning

Pawnee, OK · On-site

$13 - $15.75/hr

Provide Medical Record Scanning services for the Claremore Indian Hospital. PRIMARY DUTIES: * On-site digitization, scanning, and importing into EHR. * Access medical records through network folder

Marathon TS

Records Clerk

Lorton, VA

$16.75 - $22/hr

Marahon TS Records Clerk Environemental Protection Agency The Records Clerk creates, receives ... Scan files, check files in, check files out, transfer files, retire files, and recycle files, etc.

Chenega IT Enterprise Services

Records Clerk

Lorton, VA · On-site

$16.75 - $22/hr

Overview Records Clerk Remote Are you ready to enhance your skills and build your career in a ... Scan files, check files in, check files out, transfer files, retire files, and recycle files, etc.

Chenega Corporation

Records Clerk

Lorton, VA · On-site

$16.75 - $22/hr

Req ID: 40843 Summary Records Clerk Remote Are you ready to enhance your skills and build your ... Scan files, check files in, check files out, transfer files, retire files, and recycle files, etc.

Chenega IT Enterprise Services

Records Clerk

Lorton, VA

$16.75 - $22/hr

Summary Records Clerk Remote Are you ready to enhance your skills and build your career in a ... Scan files, check files in, check files out, transfer files, retire files, and recycle files, etc.

Chenega IT Enterprise Services

Records Clerk

Lorton, VA · On-site +1

$16.75 - $22/hr

Overview Records Clerk Remote Are you ready to enhance your skills and build your career in a ... Scan files, check files in, check files out, transfer files, retire files, and recycle files, etc.

Chenega Corporation

Records Clerk

Lorton, VA

$16.75 - $22/hr

Summary Records Clerk Remote Are you ready to enhance your skills and build your career in a ... Scan files, check files in, check files out, transfer files, retire files, and recycle files, etc.

VIVEX BIOLOGICS INC

Records Associate

Miami, FL

Description The Records Associate is responsible to request and assemble relevant records, scan records, report communicable diseases to the Department of Health, data entry, and document findings ...

VIVEX BIOLOGICS INC

Records Associate

Miami, FL · On-site

The Records Associate is responsible to request and assemble relevant records, scan records, report communicable diseases to the Department of Health, data entry, and document findings through ...

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Records Scanning information

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How much do records scanning jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for records scanning in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What are some common challenges faced in a Records Scanning role, and how can they be managed?

A common challenge in Records Scanning is ensuring the accuracy and completeness of digitized documents, as missed pages or incorrect file labeling can disrupt workflow. Additionally, managing high volumes of sensitive documents requires careful attention to confidentiality and organizational protocols. These challenges can be managed by following detailed checklists, using quality control procedures, and maintaining clear communication with supervisors and team members. Familiarity with scanning software and staying organized also helps streamline the process and minimize errors.

What is the difference between Records Scanning vs Data Entry Clerk?

AspectRecords ScanningData Entry Clerk
Primary RoleConverting physical or digital documents into digital formats using scanning equipmentInputting data into computer systems from various sources
Skills & CertificationsKnowledge of scanning software, attention to detail, basic IT skillsTyping speed, accuracy, familiarity with data management software
Work EnvironmentOffice or data processing centers, often with specialized equipmentOffice settings, using computers and data entry tools
Industry UsageDocument management, records management, archivingAdministrative, finance, healthcare, and other sectors requiring data input

While both roles involve handling data, Records Scanning focuses on digitizing physical documents, whereas Data Entry Clerks primarily input data into systems. Understanding these differences helps in choosing the right career path or job search focus.

What are the key skills and qualifications needed to thrive as a Records Scanning Specialist, and why are they important?

To excel as a Records Scanning Specialist, you need attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with document management systems, scanners, and imaging software is typically required. Strong time management, reliability, and the ability to handle confidential information make someone stand out in this role. These skills are essential to ensure accuracy, data integrity, and secure handling of sensitive records during the digitization process.

What are records scanning jobs?

Records scanning jobs involve converting paper documents into digital formats using specialized scanning equipment and software. People in these roles prepare, scan, and index documents to ensure they are accurately digitized and easily retrievable. This process helps organizations reduce physical storage needs, improve document security, and streamline access to important records. Records scanning professionals often work in offices, archives, or for document management companies.
More about Records Scanning jobs
What job categories do people searching Records Scanning jobs look for? The top searched job categories for Records Scanning jobs are:
Records Scanning jobs near you

Medical Records Clerk

Vail Health Hospital

Edwards, CO • On-site

$17.75 - $21.75/hr

Per diem

Retirement

Posted 23 days ago

Job description

Vail Health has become the world's most advanced mountain healthcare system. Vail Health consists of an updated 520,000-square-foot, 56-bed hospital. This state-of-the-art facility provides exceptional care to all of our patients, with the most beautiful views in the area, located centrally in Vail. Learn more about Vail Health here.
About the opportunity:
The Health Information Management (HIM) Technician ensures a quality patient and provider experience by accurately processing Shaw Cancer Center patient medical records as needed for patient care, such as requesting medical records from other healthcare providers, collecting medical records, scanning patient records, coordinating release of information documentation, and identifies documentation deficiencies for physicians and providers all in accordance with Federal, State, Hospital, and Accrediting Body requirements. Routinely interacts with the public and physicians and providers.
What you will do:
  1. Works with providers and clinical staff to obtain complete medical records, primarily for established patients, using the medical records work list / work queue in the EHR. Thoroughly documents progress within the EHR of all tasks, including retrieval of pertinent patient materials. On a daily basis, reviews and rectifies those HIM work assignment queues, uses standard processes and protocols to monitor and follow up with patients, hospitals, medical practices, and other parties on patient records statuses.
  2. Facilitates the use of the EHR by capturing paper documentation, properly preparing the paper for scanning, scanning, and indexing documents within 1 hour of receipt. Is able to distinguish document types, operate the scanning unit effectively, and scan all documents to the appropriate patient records and to the appropriate documentation type location with 100% accuracy. Performs QA on scanning done by others, identifies errors by clinical staff, and addresses errors with the clinical staff. Trains staff on proper scanning and indexing of documents.
  3. Interacts with providers, clinical staff, and the public (patients, insurers, attorneys, State and Federal agencies, etc.) to accommodate requests for copies of patient information. Understands the release of information policies and associated Federal, State, and Hospital policies. Assists with release of information periodically or when on weekend rotation. Obtains appropriate release request document and verifies patient identity prior to release. Accurately logs releases in hospital logging system. Efficiently prepares copies of requested in paper, CD, PDF, Fax and other approved electronic formats. Accommodates patient and physician requests within same day. Ensures only the minimum necessary is disclosed in accordance with HIPAA requirements.
  4. Assists in processing paperwork and completing administrative tasks associated with clinical care including managing records requests, orders, scanning, and uploading records.
  5. Resolves problems independently, ensures continuous communication with clinical and non-clinical team members, and appropriately escalates issues to leadership.
  6. Recognizes emergencies and appropriately responds using standard operating procedures and critical thinking skills.
  7. As an integral member of the business office team and to encourage growth of team members' skills and knowledge, the HIM Tech I is cross-trained and can cover the roles, as needed, of Patient Access Representative I.
  8. Responsible for coordinating with other business office team members when out of the office to ensure HIM activity continues seamlessly.
  9. Role models the principles of Just Culture and Organizational Values
  10. Performs other duties as assigned. Must be HIPAA compliant.

This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.
What you will need:
Experience:
    • One year of medical office or clinical experience required.
    • Working knowledge of medical terminology preferred.
    • Prior experience with medical records; collecting, scanning, and requesting preferred.

License(s):
  • N/A

Certification(s):
  • N/A

Computer / Typing:
    • Use of a computer, keyboard, and mouse, and experience with basic Microsoft Office applications required.
    • Typing skills of no less than 20 WPM required.
    • Ability to search resources and/or Internet to locate physician and healthcare facility information to make appropriate decisions.
    • Must possess the computer skills necessary to complete work assignments, online learning requirements for job specific competencies, access online forms and policies, complete online benefits enrollment, etc.

Must have working knowledge of the English language, including reading, writing, and speaking English.
Education:
  • Bachelor's degree in related field preferred

PRN (POOL) benefits include: Wellbeing reimbursement funds and 403(b) contribution eligibility.
Pay is based upon relevant education and experience per hour.
Hourly Pay:
$21.32-$25.40 USD

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