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Records Scanning Jobs (NOW HIRING)

Revel Staffing

Medical Records Specialist

Dallas, TX

$65K - $80K/hr

Organize, sort, scan, upload, and maintain patient records and clinical documentation * Ensure patient files are complete, accurate, and updated in a timely manner * Process physician orders, face-to ...

UBMD Internal Medicine

Medical Records Clerk

Amherst, NY · On-site

$17 - $18.50/hr

Daily tasks include filing and retrieving records, scanning and indexing documents, verifying the accuracy and completeness of patient information, and processing requests for medical records from ...

IST Management

Legal Records Clerk

Los Angeles, CA · On-site

$23 - $25/hr

Scanning, Creating Hyperlinks, Indexing * Office Services Assistance * Printing- receive and ... Prior records experience in a legal environment required; Customer service related experience ...

UCHealth

HIM Scanning Specialist

Aurora, CO · On-site

$19.10 - $24.83/hr

Scans medical records accurately and timely. * Validates accuracy of scanned documentation. * Within scope of job, requires critical thinking skills, decisive judgement and the ability to work with ...

UCHealth Colorado Career

HIM Scanning Specialist

Aurora, CO · On-site +1

$19.10 - $24.83/hr

Scans medical records accurately and timely. * Validates accuracy of scanned documentation. * Within scope of job, requires critical thinking skills, decisive judgement and the ability to work with ...

UCHealth

HIM Scanning Specialist

Aurora, CO · On-site

$19.10 - $24.83/hr

Scans medical records accurately and timely. * Validates accuracy of scanned documentation. * Within scope of job, requires critical thinking skills, decisive judgement and the ability to work with ...

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Records Scanning information

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How much do records scanning jobs pay per hour?

As of Aug 5, 2026, the average hourly pay for records scanning in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What are some common challenges faced in a records scanning role, and how can they be managed?

A common challenge in Records Scanning is ensuring the accuracy and completeness of digitized documents, as missed pages or incorrect file labeling can disrupt workflow. Additionally, managing high volumes of sensitive documents requires careful attention to confidentiality and organizational protocols. These challenges can be managed by following detailed checklists, using quality control procedures, and maintaining clear communication with supervisors and team members. Familiarity with scanning software and staying organized also helps streamline the process and minimize errors.

What is the difference between Records Scanning vs Data Entry Clerk?

AspectRecords ScanningData Entry Clerk
Primary RoleConverting physical or digital documents into digital formats using scanning equipmentInputting data into computer systems from various sources
Skills & CertificationsKnowledge of scanning software, attention to detail, basic IT skillsTyping speed, accuracy, familiarity with data management software
Work EnvironmentOffice or data processing centers, often with specialized equipmentOffice settings, using computers and data entry tools
Industry UsageDocument management, records management, archivingAdministrative, finance, healthcare, and other sectors requiring data input

While both roles involve handling data, Records Scanning focuses on digitizing physical documents, whereas Data Entry Clerks primarily input data into systems. Understanding these differences helps in choosing the right career path or job search focus.

Is medical records clerk a good career?

A medical records clerk is responsible for organizing and maintaining patient records in healthcare settings, often requiring attention to detail and familiarity with electronic health record systems. It can be a stable entry-level position with opportunities for advancement and certification, such as the Certified Medical Records Technician (CMRT).

What are the key skills and qualifications needed to thrive as a records scanning specialist?

To excel as a Records Scanning Specialist, you need attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with document management systems, scanners, and imaging software is typically required. Strong time management, reliability, and the ability to handle confidential information make someone stand out in this role. These skills are essential to ensure accuracy, data integrity, and secure handling of sensitive records during the digitization process.

What is a records scanning job?

Records scanning jobs involve converting paper documents into digital formats using specialized scanning equipment and software. People in these roles prepare, scan, and index documents to ensure they are accurately digitized and easily retrievable. This process helps organizations reduce physical storage needs, improve document security, and streamline access to important records. Records scanning professionals often work in offices, archives, or for document management companies.
More about Records Scanning jobs
What job categories do people searching Records Scanning jobs look for? The top searched job categories for Records Scanning jobs are:
Records Scanning jobs near you
Infographic showing various Records Scanning job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $38,624 per year, or $18.6 per hour.

Digital Records Technician

BrightKey, Inc

Plymouth Meeting, PA • On-site

$18 - $19/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 8 days ago

BrightKey rating

7.9

Company rating: 7.9 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

129th of 481 rated business services

Job description

BrightKey is looking for an experienced Digital Records Technician in Plymouth Meeting, PA!
The Digital Records Technician is responsible for converting corporate materials and documents into organized, searchable digital records. This position plays a key role in preserving company information by scanning, indexing, organizing, and maintaining electronic files within the organization's document management system. The ideal candidate is highly organized, detail-oriented, and committed to maintaining the accuracy, quality, and confidentiality of company records. Prior experience in digital records, scanning and document management is highly preferred.
Key Information:
  • Full Time, Monday – Friday
  • First Shift, 7:30am to 4:00pm
  • Pay Range: $18.00 - $19.00 per hour
  • Benefits including Medical, Dental, Vision, 401k, and Paid Time Off
  • Location: Onsite in Plymouth Meeting, PA

Ideal Experience for the Digital Records Technician Position:
  • 1 -2 years of experience with document scanning and digitization
  • Experience in operating large format scanning, imaging and digitization equipment and machines
  • Strong computer skills, including experience in data entry, experience with SharePoint (or similar) is highly preferred.
  • Quality assurance, checking for accuracy and proper indexing
  • Digital records/filing

Key Responsibilities for the Digital Records Technician:
  • Converting existing physical/paper documents and records to digital records by scanning and entering them into the computer system.
  • Conduct quality assurance reviews to verify document accuracy, completeness, and proper indexing.
  • Verify image quality and ensure scanned documents are complete, legible, and accurately reproduced.
  • Assist with inventorying and organizing physical records scheduled for digitization.
  • Maintain scanning equipment and coordinate service or maintenance when necessary.
  • Collaborate with department managers to prioritize digitization projects and ensure timely completion.
  • Protect confidential and sensitive information while adhering to company security and privacy standards.

Required Skills and Experience:
  • High school diploma or equivalent required; associate degree preferred.
  • One to three years of experience in document scanning, records management, administrative support, or office operations preferred.
  • Experience using high-volume, large format document scanners and imaging equipment preferred.
  • Familiarity with document management systems (DMS), enterprise content management (ECM) software, or electronic filing systems is a plus.
  • Experience using Microsoft Office, including Word, Excel, Outlook, and Adobe Acrobat.
  • Strong organizational and time management skills.
  • Excellent attention to detail and commitment to accuracy.
  • Ability to maintain confidentiality when handling sensitive company information.

All offers of employment are subject to the successful completion of a comprehensive background check and pre-employment screening.
 
BrightKey is dedicated to being an organization where all employees are treated with dignity and respect.  We expect all our employees to maintain a workplace free from harassment and discrimination.  Our focus is on merit-based standards in all hiring, promoting, performance evaluations and employment decisions. We strive to be a workplace where individuals of all backgrounds can succeed and thrive, regardless of race, religion, national origin, gender, sexual orientation, age, marital status, veteran, or disability status.
 

Scanning
Digital Records Technician
Document Scanning
Digitization
PDR-072826

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