Records Management Intern Jobs in Rochester, NY (NOW HIRING)

This position is part of the DoD SkillBridge Program and is only open to active-duty service members. Civilian applicants are not eligible for SkillBridge opportunities. Non-military applicants will be declined immediately regardless of skill set.
Position Title: Project Coordinator
Location(s): Scottsville, NY
Program Type: SkillBridge Internship / On-the-Job Training
About the Employer
The company is a trusted leader in communications infrastructure, providing tower construction, maintenance, and emergency repair services across the Northeast. Since 2001, the company has been known for its technical expertise, safety-first culture, and commitment to quality. The company's Field Office team plays a critical role in coordinating project logistics, maintaining compliance, and supporting the successful execution of jobs from bid to closeout.
As a SkillBridge partner, we are proud to provide transitioning service members with hands-on professional experience in project administration and construction coordination - offering a strong bridge between military organizational skills and civilian career growth in a fast-paced industry.
Position Summary
The Project Coordinator SkillBridge Intern will work alongside experienced Project Managers, Foremen, and administrative staff to learn the operational and administrative functions that keep construction projects running smoothly. This internship provides in-depth exposure to project setup, documentation, job costing, compliance tracking, and customer relations - equipping service members with transferable skills for civilian careers in project management, operations, or business administration.
Key Training Areas

• Project Administration & Job Setup - Learn how to establish and maintain project files, trackers, and records in accordance with company standards.
• Bidding & Procurement Support - Gain experience assisting with bid preparation, quote requests, vendor setup, and purchase order management.
• Customer & Vendor Management - Learn to set up and maintain customer and vendor accounts using Sage 300 and online customer portals such as Avetta.
• Permitting & Compliance - Participate in obtaining building permits, entering Certificates of Insurance (COIs), and maintaining accurate compliance documentation.
• Payroll & Job Cost Tracking - Observe and support entry of daily field crew hours, verify travel through GPS data, and assist with billing and accounts receivable functions.
• Documentation & Closeout Packages - Learn the process for compiling project documentation, photos, and final reports required to close out completed jobs.
• Cross-Department Communication - Gain exposure to coordination between field and office teams to ensure timely completion of project milestones.
• Technology & Systems Training - Hands-on learning with industry tools such as Microsoft Office Suite, Sage 300, and shared tracking databases.

The Ideal Candidate
Required / Must-Haves

• Strong organizational skills with attention to detail
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to multitask and prioritize deadlines in a fast-paced environment
• Positive attitude, professional demeanor, and willingness to learn
• Valid driver's license and reliable transportation to the worksite
• Ability to pass a background check

Preferred Attributes

• Associate's Degree in Business, Management, or a related field
• 1-2 years of administrative, project coordination, or customer service experience
• Familiarity with construction or telecommunications industry processes
• Experience with Sage 300 software (a plus, not required)
• Demonstrated teamwork and problem-solving skills

Program Duration & Training

• Structured on-the-job training under supervision of experienced Project Managers and the Controller
• Exposure to both office and field operations to understand full project life cycle
• Typical SkillBridge placement duration: 3-6 months, depending on service member's availability and command approval
• Upon successful completion, participants may be considered for full-time employment as a Project Coordinator or other administrative/project support role

Post SkillBridge Compensation & Benefits
Upon successful completion of SkillBridge Program, candidates may be offered a full-time role with:

• Starting hourly rate: $24 - $27/hour, based on experience and certifications earned during SkillBridge
• Comprehensive benefits package including:
  
  • Health, dental, and vision insurance
  • Life and disability coverage
  • 401(k) retirement plan with company match
  • Paid vacation and holiday leave
• Career advancement opportunities into Project Management, Operations, or Compliance and Quality roles

This is a non-management position This is a full time position