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Records Management Associate Jobs in Hialeah, FL

Seminole Tribe of Florida

Administrative Assistant

Hollywood, FL ยท On-site

$16.50 - $22.25/hr

... records management workflows, travel logistics, and vendor coordination. Responsibilities include ... An Associate's degree is preferred. Minimum of three (3) years of experience directly related to ...

Popular

Sales and Service Associate

North Miami Beach, FL ยท On-site

$14.25 - $19.25/hr

N Miami Bch/Garden FL The Sales and Service Associate is responsible to perform a dual role in a ... controls, records management, approvals, and opening/closing procedures, ensuring all security ...

Popular Bank

Sales and Service Associate

Miami Lakes, FL

$13.50 - $18/hr

The Sales and Service Associate is responsible to perform a dual role in a branch, as needed. This ... controls, records management, approvals, and opening/closing procedures, ensuring all security ...

Popular

Sales and Service Associate

Miami Lakes, FL

$13.75 - $18.25/hr

The Sales and Service Associate is responsible to perform a dual role in a branch, as needed. This ... controls, records management, approvals, and opening/closing procedures, ensuring all security ...

Popular

Sales and Service Associate

North Miami Beach, FL

$14.75 - $19.75/hr

N Miami Bch/Garden FL The Sales and Service Associate is responsible to perform a dual role in a ... controls, records management, approvals, and opening/closing procedures, ensuring all security ...

Popular

Sales and Service Associate

Miami Lakes, FL ยท On-site

$13.50 - $18/hr

The Sales and Service Associate is responsible to perform a dual role in a branch, as needed. This ... controls, records management, approvals, and opening/closing procedures, ensuring all security ...

Carmax

Management Assistant

Davie, FL ยท On-site

$15.50 - $23.30/hr

  • PTO

Coordinate hiring and onboarding processes, including scheduling interviews, preparing documentation, and managing applicant records in Workday. * Facilitate new associate orientation, ensuring ...

Carmax

Management Assistant

Davie, FL

$15.50 - $23.30/hr

  • PTO

Coordinate hiring and onboarding processes, including scheduling interviews, preparing documentation, and managing applicant records in Workday. * Facilitate new associate orientation, ensuring ...

CarMax, Inc.

Management Assistant

Fort Lauderdale, FL ยท On-site

$15.50 - $23.30/hr

  • PTO

Coordinate hiring and onboarding processes, including scheduling interviews, preparing documentation, and managing applicant records in Workday. * Facilitate new associate orientation, ensuring ...

AerSale Holdings

Senior Technical Records Analyst

Doral, FL ยท On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... Management Services, Internally developed aircraft and component modifications (engineered ... Associates degree preferred. Abilities and Skills: - Exceptional analytical and problem solving ...

Affinity Management Services

Community Association Manager

Miami, FL ยท On-site

$90K - $100K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Prepare meeting agendas, supervise file and record management, and attend Board of Directors and ... We are dedicated to fair treatment of all applicants and associates without regard to factors such ...

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Records Management Associate information

See Hialeah, FL salary details

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How much do records management associate jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for records management associate in Hialeah, FL is $15.55, according to ZipRecruiter salary data. Most workers in this role earn between $14.57 and $16.97 per hour, depending on experience, location, and employer.

What does a records management associate do?

A Records Management Associate is responsible for organizing, maintaining, and securing an organization's records, both physical and digital. Their duties include cataloging documents, ensuring compliance with legal and regulatory requirements, and facilitating the retrieval of information when needed. They often work with specialized software to manage records efficiently and may assist with data privacy and destruction policies. This role is essential for the smooth operation of businesses, especially those that handle sensitive or confidential information.

What are the key skills and qualifications needed to thrive as a records management associate?

To thrive as a Records Management Associate, you need strong organizational skills, attention to detail, and a background in information management or a related field. Familiarity with records management systems (RMS), document imaging software, and compliance standards like HIPAA or GDPR is typically required. Excellent communication, discretion, and the ability to prioritize tasks efficiently help you stand out in this role. These skills ensure accurate, secure, and efficient handling of sensitive records, supporting organizational compliance and operational effectiveness.

What are some common challenges faced by records management associates, and how can they be addressed?

Records Management Associates often encounter challenges such as maintaining accuracy when handling large volumes of documents, ensuring compliance with data privacy regulations, and adapting to evolving digital record-keeping systems. To address these, strong attention to detail, regular training on regulatory requirements, and proficiency with records management software are essential. Additionally, effective communication with team members and other departments helps ensure records are properly categorized and accessible when needed.

Is records management a stressful job?

Records management associates often handle organized documentation and data retrieval, which can involve repetitive tasks and attention to detail. The job's stress level depends on workload, deadlines, and organizational environment, but it generally involves routine tasks with moderate pressure. Skills in time management and familiarity with records management software can help reduce stress.

What are the most commonly searched types of Records Management jobs in Hialeah, FL?

The most popular types of Records Management jobs in Hialeah, FL are:

What are popular job titles related to Records Management Associate jobs in Hialeah, FL?

For Records Management Associate jobs in Hialeah, FL, the most frequently searched job titles are:

What job categories do people searching Records Management Associate jobs in Hialeah, FL look for?

The top searched job categories for Records Management Associate jobs in Hialeah, FL are:

What cities near Hialeah, FL are hiring for Records Management Associate jobs?

Cities near Hialeah, FL with the most Records Management Associate job openings:

Records Management Associate jobs near you

Assistant Property Manager

Community Management Associates

Pompano Beach, FL โ€ข On-site

$17.50 - $23.75/hr

Full-time

This job post hasย expired today.ย Applications are no longer accepted.

Job description

Job Summary
The Assistant General Manager (AGM) supports the General Manager and works with all onsite employees. This position schedules employees, manages daily operations, delivery logistics of packages and performs relevant duties as assigned by the GM. Overseeing the concierge desk and team, the AGM will ensure all homeowner concerns and communications are monitored and receive a timely response.
The AGM actively contributes to the cleanliness and organization of the building, ensuring all back of house, storage and utility rooms are clean, safe and secure. Additionally, the AGM will cause the proper supply and cleanliness of all amenity areas.
When appropriate, the AGM will attend board meetings and support the AGM in accumulating material for presentation to the board and homeowners. If requested, the AGM will take minutes of all board meetings in the absence of a Secretary from the board.
Job Duties and Responsibilities
Safety
 Manage functionality of all Emergency and Fire Safety systems and procedures throughout the property. Ensure all emergency phone tree contacts within each Property Emergency Manual are current with valid contact information.
 Have all employees fully trained on emergency responsiveness.
 Monitor timely building infrastructure inspections with local code enforcement and the Fire Marshall.
Employee Morale
 Provide support management in general operations of the property.
 Foster a positive workplace environment with clear lines of communication.
 Develop career engaged employees in their professional learning and advancement.
 Work collaboratively with property and regional management, regarding any employee issues as they develop.
 Orientation and onboarding of all new employees.
 Coaching, counseling and discipline, working with the GM and HR, of employees as appropriate.
 Issue, receive and review all hourly employee shift checklists daily. Report to GM on any trends.
Board Meetings
ลฝ Attends board meetings as requested, taking meeting minutes if needed. Provides update to the boards on projects assigned to the AGM.
ลฝ Assists the GM in preparation for the annual meeting and open board election process incorporating:
ยง Notice of meeting/election per Governing Docs
ยง Call for candidates
ยง Distribution of proxy ballots
ยง Coordination of candidate bios and introductions
ยง Preparation of annual meeting slide deck, in cooperation with each board officer
ยง Promote casting of ballots and meeting attendance in advance, seeking to meet quorum
ยง Pre-meeting proxy ballot count
ยง Coordinate meeting process
ยง In-meeting final ballot count
ลฝ Assist GM with any follow up committee work and support as assigned by the GM
Financial Management
  • Process and properly code all invoices from vendors and service provides via StrongRoom
  • Verify and process all employee time cards per pay period
  • Oversee timely and accurate ADP payroll processing each pay period
  • Assists GM with review of monthly financial reports, and provide explanations when relevant
  • Assists GM with the preparation of a draft annual operating budget for board's review and approval, according to the Governing Docs
  • Assists GM with capital project expenditure tracking and G/L coding

Facility Management
  •  Monitor work order process for open items, with follow through to completion
  •   Monitor BuildingLink communications
  •  Meet and direct contractors and service providers on site as needed
  •  Review, learn and monitor the annual Reserve Study process, budget and execution
  •  Walk all amenities, grounds and BOH areas on a daily basis, making corrections and recommendations

Administration & Operations
  • Responsible for maintaining a consistent level of cleanliness throughout the property.
  • Ensures onsite employees are in uniform, name tag with appropriate hygiene and grooming.
  • Provides training and resources for employees to conduct their duties with reasonable ease.
  • Establishes performance accountability by department that is documented regularly.
  • Assists GM with bid solicitations on projects and service agreements as assigned.

Communications
  •  Assists GM with generating information on weekly BOD update
  •  Assists GM on monthly communication to all homeowners
  • Support concierge team in handling concerns, requests and problems successfully

Knowledge and Skills
 Strong track record of increasing Employee Engagement and Satisfaction through a hands-on collaborative leadership style
 Responsiveness to GM, board and homeowners
 Professional verbal and written communication skills
 Confidentiality and discretion in the performance of all duties and responsibilities.
 Entry level knowledge of Accounting, Financial statements and Managerial reports.
 Proficiency with Microsoft Office Suite of product (WORD, Excel, Outlook, etc.)
 Detail orientation with a sense of urgency
Education and Experience
 Bachelor's Degree preferred.
 1-3 years of department level management experience at property level.
 Prior supervisory experience
Working Conditions
 Typical office environment
 On-site tours of existing buildings
 Construction sites
 Light travel will be required
 Ability to attend evening HOA board meetings
 Adherence to Covid-19 sustained protocols, while enforced

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