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Records Management Associate Jobs in Baltimore, MD

Zimmerman Associates

General Clerk I

Silver Spring, MD · On-site

$16 - $20/hr

Silver Spring, MD Zimmerman Associates, Inc. (ZAI) is seeking a detail-oriented and dependable General Clerk I to provide onsite records management support in Silver Spring, MD. This position plays ...

Zimmerman Associates, Inc.

General Clerk I

Silver Spring, MD · On-site

$16 - $20/hr

Silver Spring, MD Zimmerman Associates, Inc. (ZAI) is seeking a detail-oriented and dependable General Clerk I to provide onsite records management support in Silver Spring, MD. This position plays ...

Zimmerman Associates, Inc.

General Clerk I

Silver Spring, MD · On-site

$16 - $20/hr

Silver Spring, MD Zimmerman Associates, Inc. (ZAI) is seeking a detail-oriented and dependable General Clerk I to provide onsite records management support in Silver Spring, MD. This position plays ...

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All JobsRecords Management Associate JobsRecords Management Associate Jobs in Baltimore, MD

Records Management Associate information

See Baltimore, MD salary details

$10

$17

$23

How much do records management associate jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for records management associate in Baltimore, MD is $17.07, according to ZipRecruiter salary data. Most workers in this role earn between $16.01 and $18.65 per hour, depending on experience, location, and employer.

What does a records management associate do?

A Records Management Associate is responsible for organizing, maintaining, and securing an organization's records, both physical and digital. Their duties include cataloging documents, ensuring compliance with legal and regulatory requirements, and facilitating the retrieval of information when needed. They often work with specialized software to manage records efficiently and may assist with data privacy and destruction policies. This role is essential for the smooth operation of businesses, especially those that handle sensitive or confidential information.

What are the key skills and qualifications needed to thrive as a records management associate?

To thrive as a Records Management Associate, you need strong organizational skills, attention to detail, and a background in information management or a related field. Familiarity with records management systems (RMS), document imaging software, and compliance standards like HIPAA or GDPR is typically required. Excellent communication, discretion, and the ability to prioritize tasks efficiently help you stand out in this role. These skills ensure accurate, secure, and efficient handling of sensitive records, supporting organizational compliance and operational effectiveness.

What are some common challenges faced by records management associates, and how can they be addressed?

Records Management Associates often encounter challenges such as maintaining accuracy when handling large volumes of documents, ensuring compliance with data privacy regulations, and adapting to evolving digital record-keeping systems. To address these, strong attention to detail, regular training on regulatory requirements, and proficiency with records management software are essential. Additionally, effective communication with team members and other departments helps ensure records are properly categorized and accessible when needed.

Is records management a stressful job?

Records management associates often handle organized documentation and data retrieval, which can involve repetitive tasks and attention to detail. The job's stress level depends on workload, deadlines, and organizational environment, but it generally involves routine tasks with moderate pressure. Skills in time management and familiarity with records management software can help reduce stress.

What are the most commonly searched types of Records Management jobs in Baltimore, MD?

The most popular types of Records Management jobs in Baltimore, MD are:

What are popular job titles related to Records Management Associate jobs in Baltimore, MD?

For Records Management Associate jobs in Baltimore, MD, the most frequently searched job titles are:

What job categories do people searching Records Management Associate jobs in Baltimore, MD look for?

The top searched job categories for Records Management Associate jobs in Baltimore, MD are:

What cities near Baltimore, MD are hiring for Records Management Associate jobs?

Cities near Baltimore, MD with the most Records Management Associate job openings:

Records Management Associate jobs near you

Lead Legal Records Associate (Law Firm)

SPS North America

Baltimore, MD • On-site

Full-time

Posted 16 days ago

Job description

Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership

Schedule: Monday-Friday | 8:30 AM-5:30 PM

Keep Legal Records Organized & Accessible

We're looking for a detail-oriented Lead Records Associate to oversee daily records operations and ensure case files and documents are accurately organized, maintained, and accessible. This role supports attorneys and staff while maintaining secure and efficient records processes.

Why This Role Matters

Accurate records management helps legal teams stay organized and productive. Your attention to detail and discretion ensure attorneys and staff can quickly access the information they need.

What You'll DoRecords & Document Management
  • Open, index, organize, scan, and maintain case files and records
  • Upload documents to electronic databases and maintain accurate records
  • Maintain secure and organized file rooms and storage areas
  • Retrieve records and assist attorneys and staff with records requests
  • Prepare files for closing, off-site storage, and secure disposal
Lead & Administrative Support
  • Coordinate daily records activities and support team workflow
  • Train and mentor interns or student assistants
  • Assist with trial binders, exhibits, and external records requests
  • Provide reception or mailroom coverage as needed
  • Handle confidential information with discretion and follow firm procedures
What You Bring
  • High school diploma or equivalent required; college degree preferred
  • 2+ years of records management, legal records, document services, or related experience preferred
  • Previous lead or training experience preferred
  • Strong organization, attention to detail, and communication skills
  • Experience with scanning, electronic databases, and data entry
  • Ability to multitask, prioritize, and work independently
Physical Requirements
  • Ability to lift and carry files and boxes up to 30 lbs.
  • Ability to walk, bend, reach, and stand as needed
  • Ability to perform frequent filing, scanning, and data entry

Travel: None or Negligible

Think You're a Fit?

If you're organized, detail-oriented, and enjoy supporting legal teams through accurate and efficient records management, we'd love to hear from you.

Apply