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Records Management Associate Jobs in Columbia, MD

Opensity Solutions

Records Associate

Washington, DC · On-site

$30/hr

We are seeking a detail-oriented and highly organized Records Associate to support records ... Monitor records management systems to ensure accuracy, functionality, and continuous improvement.

K2services

Records Associate

Washington, DC · On-site

$30/hr

We are seeking a detail-oriented and highly organized Records Associate to support records ... Monitor records management systems to ensure accuracy, functionality, and continuous improvement.

Armada

Records Management Specialist I

Arlington, VA · On-site

In lieu of the desired experience, an associate's degree and at least one (1) year of recent Records Management experience is required. Minimum Education: * High school diploma or GED required.

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Records Management Associate information

See Columbia, MD salary details

$10

$16

$22

How much do records management associate jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for records management associate in Columbia, MD is $16.73, according to ZipRecruiter salary data. Most workers in this role earn between $15.67 and $18.27 per hour, depending on experience, location, and employer.

Is records management a stressful job?

Records management associates often handle large volumes of documents and data, requiring attention to detail and organization skills. The job can be routine and may involve deadlines, but it generally does not involve high physical or emotional stress if workload is manageable and systems are efficient.

What are the key skills and qualifications needed to thrive as a records management associate?

To thrive as a Records Management Associate, you need strong organizational skills, attention to detail, and a background in information management or a related field. Familiarity with records management systems (RMS), document imaging software, and compliance standards like HIPAA or GDPR is typically required. Excellent communication, discretion, and the ability to prioritize tasks efficiently help you stand out in this role. These skills ensure accurate, secure, and efficient handling of sensitive records, supporting organizational compliance and operational effectiveness.

What are some common challenges faced by records management associates, and how can they be addressed?

Records Management Associates often encounter challenges such as maintaining accuracy when handling large volumes of documents, ensuring compliance with data privacy regulations, and adapting to evolving digital record-keeping systems. To address these, strong attention to detail, regular training on regulatory requirements, and proficiency with records management software are essential. Additionally, effective communication with team members and other departments helps ensure records are properly categorized and accessible when needed.

What does a records management associate do?

A Records Management Associate is responsible for organizing, maintaining, and securing an organization's records, both physical and digital. Their duties include cataloging documents, ensuring compliance with legal and regulatory requirements, and facilitating the retrieval of information when needed. They often work with specialized software to manage records efficiently and may assist with data privacy and destruction policies. This role is essential for the smooth operation of businesses, especially those that handle sensitive or confidential information.
What are the most commonly searched types of Records Management jobs in Columbia, MD? The most popular types of Records Management jobs in Columbia, MD are:
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What cities near Columbia, MD are hiring for Records Management Associate jobs? Cities near Columbia, MD with the most Records Management Associate job openings:
Records Management Associate jobs near you
Infographic showing various Records Management Associate job openings in Columbia, MD as of August 2026, with employment types broken down into 92% Full Time, and 8% Contract. Highlights an 86% In-person, 7% Hybrid, and 7% Remote job distribution, with an average salary of $35,452 per year, or $17 per hour.

Records Management Analyst

T White Parker Associates, Inc

Washington, DC • On-site

$90K - $108K/yr

Full-time

PTO

Posted 14 days ago

Job description

ABOUT THE ORGANIZATION
Preventing Failures. Delivering Outcomes.
T. White Parker is a results-focused information technology (IT) and management solutions firm that has helped U.S. federal agencies do business better for over 20 years. From providing critical data and information to assisting senior leaders to make critical decisions to providing operational support to enable a mission, our professionals are natural problem solvers, critical thinkers, masters at execution, and have a passion for superior quality and outstanding work products. We hire for careers, not just for contracts. We offer competitive benefits ... including unlimited PTO!
POSITION DESCRIPTION
T. White Parker seeks a Records Management Analyst to provide records management support in a federal civilian organization. This role will be the lead Records Management Analyst providing daily support to the client's records management office across the full records life cycle: inventories, scheduling, training, policy development, and disposals/transfers. The Records Management Analyst understands the federal records management environment including day-to-day operations, compliance requirements, and is able to provide and implement efficiency and effectiveness improvements.
PRIMARY DUTIES AND RESPONSIBILITIES
Primary job duties and responsibilities include, but are not limited to the following:
  • Provide analysis and resulting recommendations for managing all aspects of the records life cycle at the agency.
  • Serve as lead records management analyst, providing daily support to the client's records management office across the full records life cycle: inventories, scheduling, training, policy development, and disposals/transfers.
  • Evaluate current recordkeeping practices and advise leadership on maintaining compliance with applicable federal recordkeeping laws and agency-specific guidance.
  • Draft, revise, and shepherd approval of records retention schedules through the client organization's electronic records archive system, averaging roughly 5-8 updates annually.
  • Build and maintain a centralized file plan (hosted on a collaboration platform such as SharePoint) along with a master inventory of permanent records, keeping both current as retention rules evolve.
  • Direct teams of records analysts and liaison staff in carrying out inventory management, file separation, and preservation work, typically on a weekly cadence.
  • Oversee the disposal and transfer of records, distinguishing records from non-records, assembling inventory documentation, and coordinating shipments to the appropriate archival or storage facility several times each month.
  • Author and update recordkeeping policies, standard operating procedures, and training materials, and spearhead an annual records clean-up and awareness event across program offices.
  • Run a liaison officer network by organizing recurring meetings, tracking annual transfer and destruction targets by office, and administering a yearly program assessment survey.
  • Advise on electronic recordkeeping systems, running periodic compliance reviews, risk assessments, and metadata practices to support digital records readiness.
  • Apply working knowledge of federal records, privacy, and information-access laws when preparing documentation for records transfers and disposals.

MINIMUM POSITION REQUIREMENTS
  • Bachelor's degree in business, library science, public administration, or a related field.
  • Minimum of 5 years of related experience in federal records management.
  • Experience with Google Suite (Docs, Sheets, Drive) for collaborative documentation and file management.
  • Demonstrated knowledge of the Federal Records Act, Privacy Act, Paperwork Reduction Act, FOIA, and NARA regulations and guidelines.
  • Experience developing and revising records retention schedules and working with NARA's Electronic Records Archives (ERA) system.
  • Hands-on experience with the Archives and Records Centers Information System (ARCIS) for records transfers and requests.
  • Proficiency with SharePoint or comparable collaboration platforms for maintaining file plans, inventories, and program documentation.
  • Experience leading or supervising analysts or liaison staff in records inventory, file segregation, and preservation activities.
  • Strong writing and analytical skills, with demonstrated ability to develop policy documents, SOPs, and training materials.
  • Experience facilitating meetings and producing formal meeting minutes, assessments, and reports for senior stakeholders.
  • Effective communication and collaboration skills, particularly in working with cross-functional teams.
  • Exceptional writing skills with the ability to communicate records management concepts clearly and concisely.
  • Proficiency in Microsoft Office Suite.
  • Ability to obtain a Public Trust Security Clearance
  • Ability to work in the U.S. without sponsorship
  • Must be available to work onsite in SE Washington, D.C.

EOE STATEMENT
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, or any other characteristic protected by law.

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