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Records Management Administrator information

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$27.5K

$64.4K

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How much do records management administrator jobs pay per year?

As of Sep 10, 2026, the average yearly pay for records management administrator in the United States is $64,369.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $83,500.00 per year, depending on experience, location, and employer.

What does a records management administrator do?

A Records Management Administrator is responsible for organizing, maintaining, and overseeing a company's or organization's records and information. This includes developing and implementing policies for record retention, ensuring compliance with legal and regulatory requirements, and managing both physical and electronic records. They also handle requests for access to records, ensure data security, and may assist with records disposal or archiving. Their work helps organizations manage information efficiently and mitigate risks associated with improper recordkeeping.

What are the key skills and qualifications needed to thrive as a records management administrator, and why are they important?

To thrive as a Records Management Administrator, you need expertise in records retention policies, organization, and compliance, typically supported by a degree in library science, information management, or a related field. Familiarity with electronic records management systems (ERMS), document imaging software, and relevant certifications such as Certified Records Manager (CRM) is highly valuable. Strong attention to detail, analytical skills, and effective communication are important soft skills for excelling in this role. These capabilities ensure the secure, efficient, and compliant management of sensitive organizational information.

What are some common challenges faced by records management administrators, and how can they be addressed?

Records Management Administrators often encounter challenges such as ensuring compliance with regulatory requirements, managing large volumes of both physical and digital records, and maintaining data security. Staying updated on industry regulations and implementing robust document classification systems can help address compliance issues. Leveraging records management software and establishing clear retention policies are also effective strategies for handling large datasets and ensuring records are properly archived or disposed of. Regular training and collaboration with IT and legal teams further support effective records management.

What is the difference between Records Management Administrator vs Records Coordinator?

AspectRecords Management AdministratorRecords Coordinator
CredentialsTypically requires records management certifications or related experienceMay have similar certifications but often focuses on coordination skills
Work EnvironmentWorks in administrative offices, handling records policies and systemsAssists with record organization and retrieval, often in similar settings
Employer & IndustryUsed across industries like healthcare, legal, corporateCommonly employed in same industries, supporting recordkeeping tasks

The main difference is that Records Management Administrators oversee record policies and systems, while Records Coordinators focus on organizing and retrieving records. Both roles require similar credentials and are used in comparable industries, but the Administrator has a broader managerial scope.

Is records management a stressful job?

Records management administrators often handle large volumes of documents and data, requiring attention to detail and organizational skills. The job can be stressful during busy periods or when managing tight deadlines, but it generally involves routine tasks and the use of management software. Stress levels vary depending on workload, workplace environment, and individual coping strategies.

What cities are hiring for Records Management Administrator jobs?

Cities with the most Records Management Administrator job openings:

What are popular job titles related to Records Management Administrator jobs?

For Records Management Administrator jobs, the most frequently searched job titles are:

Records Management Administrator jobs near you
Infographic showing various Records Management Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $64,369 per year, or $30.9 per hour.

Records Management Specialist (3781)

Columbus, OH • On-site

HRU Technical Resources
201 - 500 employees
Learn more about HRU Technical Resourcesexternal

$20 - $28/hr

Other

Posted 16 days ago

Job description

Records Management Specialist / Archivist

Location: Columbus, OH

Pay: $20–$28/hour

Schedule: Full-Time

Position Summary

The Records Management Specialist/Archivist supports Battelle's Office of General Counsel and enterprise records management efforts by administering and maintaining records retention policies and schedules for physical and electronic records.

This role advances institutional priorities related to the continued maintenance and governance of enterprise records. The position supports the collection, classification, retention, storage, retrieval, preservation, transfer, and disposition of enterprise records in accordance with Battelle policies, contractual obligations, regulatory requirements, and approved records retention schedules.

Responsibilities

  • Administer and maintain records management programs for physical and electronic records, including enterprise records repositories, file rooms, archival collections, and onsite or offsite storage locations.
  • Collect, classify, index, store, retrieve, transfer, and dispose of enterprise records in accordance with Battelle policies and approved retention schedules.
  • Develop, implement, and maintain records management processes and procedures.
  • Ensure compliance with Battelle's safety, regulatory, and operational requirements.
  • Coordinate with records storage and destruction vendors, as needed, and maintain documentation related to inventories, transfers, and destruction approvals.
  • Provide training to peers regarding records retention practices and procedures.

Progressive Responsibilities

The responsibilities below will be progressively assumed as knowledge, experience, and training are gained:

  • Recommend and implement process improvements to enhance the efficiency, accessibility, and effectiveness of records management operations.
  • Collaborate with operational and business units to support consistent records handling practices throughout Battelle.
  • Take on increasing responsibility for records assessments, compliance reviews, training, and cross-functional records management support.
  • Identify opportunities to improve records management processes, accessibility, compliance, and operational efficiency.

Key Qualifications

  • Bachelor's degree in Library Science, Information Science, Archives Management, Records Management, Information Governance, History, Business Administration, or a related field.
  • Five years of successful experience in records management, archives administration, library services, information governance, information management, document control, or a related discipline; or an equivalent combination of education and experience.
  • Experience administering records retention schedules, records disposition programs, enterprise content management systems, and records storage operations.
  • Solid understanding of records lifecycle management principles, archival preservation practices, records classification methodologies, and information governance concepts.
  • Proficiency with Microsoft Office and electronic records management, content management, or information management systems.
  • Strong organizational, analytical, project management, communication, and initiative skills.
  • Strong attention to detail and ability to manage multiple priorities.
  • May require experience performing work under relevant sections of the Code of Federal Regulations or other applicable regulatory requirements.

Preferred Qualifications

  • Experience supporting records management programs within a government contractor, research institution, laboratory, university, or other regulated environment.
  • Experience managing enterprise records disposition projects.
  • Knowledge of records management standards, regulations, and related recordkeeping requirements, which may include:
  • DOD 5015.2
  • ISO 15489
  • 21 CFR Part 58
  • 21 CFR Part 11
  • DFARS
  • FISMA
  • HIPAA
  • Professional certification or credential such as:
  • Certified Records Manager (CRM)
  • Certified Information Professional (CIP)
  • Information Governance Professional (IGP)
  • Certified Archivist (CA)
  • Master of Library and Information Science (MLIS)
  • Similar records, archives, library science, or information governance credential

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