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Records Management Administrator Jobs (NOW HIRING)

Themis Insight, LLC.

We are hiring a System Administrator (Records Management) to work in Fort Meade, MD . Position location is subject to change based on central MD client's needs. Required: TS/SCI with a Polygraph ...

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Records Management Administrator information

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$27.5K

$64.4K

$118.5K

How much do records management administrator jobs pay per year?

As of Sep 10, 2026, the average yearly pay for records management administrator in the United States is $64,369.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $83,500.00 per year, depending on experience, location, and employer.

What does a records management administrator do?

A Records Management Administrator is responsible for organizing, maintaining, and overseeing a company's or organization's records and information. This includes developing and implementing policies for record retention, ensuring compliance with legal and regulatory requirements, and managing both physical and electronic records. They also handle requests for access to records, ensure data security, and may assist with records disposal or archiving. Their work helps organizations manage information efficiently and mitigate risks associated with improper recordkeeping.

What are the key skills and qualifications needed to thrive as a records management administrator, and why are they important?

To thrive as a Records Management Administrator, you need expertise in records retention policies, organization, and compliance, typically supported by a degree in library science, information management, or a related field. Familiarity with electronic records management systems (ERMS), document imaging software, and relevant certifications such as Certified Records Manager (CRM) is highly valuable. Strong attention to detail, analytical skills, and effective communication are important soft skills for excelling in this role. These capabilities ensure the secure, efficient, and compliant management of sensitive organizational information.

What are some common challenges faced by records management administrators, and how can they be addressed?

Records Management Administrators often encounter challenges such as ensuring compliance with regulatory requirements, managing large volumes of both physical and digital records, and maintaining data security. Staying updated on industry regulations and implementing robust document classification systems can help address compliance issues. Leveraging records management software and establishing clear retention policies are also effective strategies for handling large datasets and ensuring records are properly archived or disposed of. Regular training and collaboration with IT and legal teams further support effective records management.

What is the difference between Records Management Administrator vs Records Coordinator?

AspectRecords Management AdministratorRecords Coordinator
CredentialsTypically requires records management certifications or related experienceMay have similar certifications but often focuses on coordination skills
Work EnvironmentWorks in administrative offices, handling records policies and systemsAssists with record organization and retrieval, often in similar settings
Employer & IndustryUsed across industries like healthcare, legal, corporateCommonly employed in same industries, supporting recordkeeping tasks

The main difference is that Records Management Administrators oversee record policies and systems, while Records Coordinators focus on organizing and retrieving records. Both roles require similar credentials and are used in comparable industries, but the Administrator has a broader managerial scope.

Is records management a stressful job?

Records management administrators often handle large volumes of documents and data, requiring attention to detail and organizational skills. The job can be stressful during busy periods or when managing tight deadlines, but it generally involves routine tasks and the use of management software. Stress levels vary depending on workload, workplace environment, and individual coping strategies.

What cities are hiring for Records Management Administrator jobs?

Cities with the most Records Management Administrator job openings:

What are popular job titles related to Records Management Administrator jobs?

For Records Management Administrator jobs, the most frequently searched job titles are:

Records Management Administrator jobs near you
Infographic showing various Records Management Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $64,369 per year, or $30.9 per hour.

Records Administrator

West Valley, NY • On-site

MBC Talent Connections
See more jobs at MBC Talent Connectionsexternal

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Re-posted 17 days ago

Job description

Records Administrator

Maintain, organize, and manage organizational records and data while ensuring compliance with legal and regulatory requirements. This role oversees record-keeping policies, document control processes, and efficient information retrieval across the organization.

Location: West Valley, NY

Required Qualifications

Education:

  • Bachelor's degree in Business Administration, Records Management, Information Management, or equivalent professional experience

Experience:

  • Minimum 6–8 years in records management, document control, or related field (depending on grade level)

Technical Skills:

  • Proficiency with Microsoft 365 and records management software
  • Strong understanding of federal regulations, compliance standards, and information governance

Core Competencies:

  • Excellent organizational, analytical, and communication abilities
  • Ability to manage multiple complex priorities simultaneously
  • Strong judgment in interpreting policies and solving compliance issues

Preferred:

  • Certificate in Records and Information Management
Key Responsibilities
  • Develop and maintain records file plans and disposition schedules compliant with federal and regulatory requirements
  • Lead records management projects and coordinate document control processes
  • Train staff on records management systems, policies, and procedures
  • Manage FOIA, Privacy Act, and specialized program records with strict confidentiality
  • Prepare and track department contracts, requisitions, and deliverables
  • Conduct assessments and audits; track corrective actions
  • Oversee electronic document management systems and provide technical guidance
  • Interface with internal and external stakeholders on records and compliance matters
  • Ensure compliance with safety protocols and workplace standards
  • Maintain and preserve high-value organizational records
Essential Functions
  • Interpret and apply federal regulations, industry standards, and organizational policies
  • Analyze how new or changing compliance requirements impact current processes
  • Mentor and direct records team members
  • Communicate complex procedures clearly to employees at all levels
  • Recommend process improvements and efficiency enhancements
  • Work under tight deadlines with multiple high-priority assignments
  • Investigate issues and implement solutions independently
Work Requirements
  • Regular in-person attendance required

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