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Reception Assistant Jobs in Quebec (NOW HIRING)

Fuze HR Solutions Inc.

Receptionist

Montreal, QC

Update and maintain reception records, emergency evacuation lists, and office procedures * Assist with the planning and coordination of office events and activities * Order and manage employee ...

New

Confidential

Administrative Assistant

Laval, QC

Gestion des appels -- Réception, tri et transfert aux bonnes personnes. * Entretien de l'équipement de bureau -- Coordination des réparations et du bon fonctionnement des appareils. * Tâches ...

Cogeco

Receptionist

Montreal, QC

Key Responsibilities Reception & Front Desk * Greet visitors and clients warmly. * Answer the ... Support Administrative Assistants during breakfasts and lunches for various committees and Board of ...

SOFITEL

Concierge - Temps plein

Montreal, QC

Assister ses collègues lors de périodes très occupées, tant à la Réception qu'en Conciergerie et Bagagiste; * Être responsable de l'excellente communication avec les autres départements de ...

bestseller

Receptionniste

Montreal, QC · On-site

Assistant gerant, Centre de Distribution Horaire : 25 heurs par semaine - Quart de traviller ... Gerer les fournitures, l'inventaire, le courrier et maintenir un espace de reception propre.

Constructions HDF Inc.

Sous la responsabilité de la direction, l'assistant(e) de direction joue un rôle clé dans le ... Accueillir les visiteurs et assurer certaines responsabilités liées à la réception; * Effectuer ...

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Reception Assistant information

What are the key skills and qualifications needed to thrive as a Reception Assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What are some common challenges a Reception Assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What does a Reception Assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.

What jobs make $3,000 a month without a degree?

Reception assistants typically earn less than $3,000 monthly, but roles such as sales representatives, administrative assistants, or skilled trades like electricians and HVAC technicians can reach or exceed this income without a college degree. These jobs often require on-the-job training, certifications, or technical skills, and may involve working in retail, customer service, or maintenance environments.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

What are the most commonly searched types of Reception jobs in Quebec? The most popular types of Reception jobs in Quebec are:
What cities in Quebec are hiring for Reception Assistant jobs? Cities in Quebec with the most Reception Assistant job openings:
Reception Assistant jobs near you

Receptionist

Fuze HR Solutions Inc.

Montreal, QC

Full-time, Temporary

Posted 2 days ago

Job description

English Version to Follow :
Réceptionniste
Lieu : Montréal
Poste Temporaire de 3 semaine
Salaire : 25-26/heur

Principales responsabilités
  • Accueillir et assister les clients, visiteurs et invités de manière professionnelle
  • Gérer le courrier entrant et sortant ainsi que les services de messagerie, incluant la collecte, le tri, la distribution et l’expédition
  • Maintenir l’inventaire des fournitures de bureau et de cuisine
  • Mettre à jour et maintenir les registres de réception, les listes d’évacuation d’urgence et les procédures administratives
  • Participer à la planification et à la coordination des événements et activités de bureau
  • Commander et gérer les cartes professionnelles des employés
  • Coordonner les demandes d’entretien et de maintenance du bureau et de l’immeuble
  • Planifier et gérer les réservations de salles de conférence
  • Coordonner les réunions, préparer les ordres du jour et rédiger les procès-verbaux dans des délais serrés
  • Gérer les calendriers et assister à la planification des réunions et événements
  • Organiser les déplacements, les réservations d’hôtel et soutenir les démarches de visas au besoin
  • Traiter les informations confidentielles et sensibles avec discrétion et professionnalisme
  • Préparer, réviser et corriger des tableaux, présentations et documents administratifs
  • Effectuer les dépôts des chèques reçus
Qualifications et compétences
  • Diplôme d’études collégiales (DEC) en administration ou dans un domaine connexe
  • Expérience préalable dans un poste administratif ou à la réception
  • Excellente maîtrise de la suite Microsoft Office
  • Une expérience avec les logiciels de gestion des voyages et dépenses, tels que Concur, constitue un atout
  • Excellentes aptitudes organisationnelles, de gestion du temps et de priorisation
  • Grande attention aux détails et solides compétences en résolution de problèmes
  • Capacité à gérer plusieurs tâches simultanément dans un environnement dynamique
  • Excellentes aptitudes en communication écrite et orale en anglais
  • Professionnalisme, discrétion et capacité à maintenir la confidentialité
  • Aptitude à établir et maintenir de bonnes relations de travail, tant à l’interne qu’à l’externe
-------------------------------------------------------
Receptionist
Location: Montreal
Temporary position of 3 weeks
Salary : 25-26/hour

Key Responsibilities
  • Welcome and assist clients, visitors, and guests in a professional manner
  • Manage incoming and outgoing mail and courier services, including collection arrangements, sorting, distribution, and dispatch
  • Maintain inventory levels for office and kitchen supplies
  • Update and maintain reception records, emergency evacuation lists, and office procedures
  • Assist with the planning and coordination of office events and activities
  • Order and manage employee business cards
  • Coordinate office and building maintenance requests
  • Schedule and manage conference room reservations
  • Coordinate meetings, prepare agendas, and draft meeting minutes within tight deadlines
  • Manage calendars and assist with scheduling meetings and events
  • Arrange travel accommodations, hotel bookings, and support visa application processes as required
  • Handle confidential and sensitive information with professionalism and discretion
  • Prepare, edit, and proofread spreadsheets, presentations, and business documents
  • Process and deposit received cheques
Qualifications & Skills
  • College diploma or DEC in Administration or a related field
  • Previous experience in an administrative or receptionist role
  • Strong proficiency with Microsoft Office Suite
  • Experience with travel and expense management software such as Concur is considered an asset
  • Excellent organizational, multitasking, and time-management skills
  • Strong attention to detail and problem-solving abilities
  • Ability to prioritize tasks and work effectively under pressure in a fast-paced environment
  • Excellent written and verbal communication skills in English
  • Demonstrated professionalism, discretion, and ability to maintain confidentiality
  • Ability to build and maintain positive working relationships internally and externally
Apply Today!
jessicak@fuzehr.com