Purchasing Project Coordinator Jobs in Boca Raton, FL

ABOUT HEDRICK BROTHERS CONSTRUCTION 

Hedrick Brothers Construction is a premier commercial general contractor headquartered in West Palm Beach, Florida, with a growing Central Florida presence based out of our Winter Park office. Now in our 47th year, we’ve built a reputation on relationships, trust, and a culture grounded in GRIT: Growth, Resourcefulness, Integrity, and Team. We’re not just expanding into Orlando — we’re building a team that will plant roots there. This role is a critical part of that. 

THE OPPORTUNITY 

The Lighting Project Manager manages lighting fixture packages from project award through project closeout, serving as the primary point of contact between construction project teams, lighting representatives, manufacturers, distributors, and customers.

Success in this role requires exceptional organization, schedule management, and communication skills. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced construction environment, ensuring lighting packages are quoted, ordered, coordinated, and delivered on schedule while supporting luxury residential, commercial, and multifamily projects.

WHAT YOU’LL DO 

Project and Vendor Management 

• Manage lighting fixture packages from project award through project closeout.
• Perform fixture takeoffs from architectural, electrical, and lighting plans and specifications.
• Solicit and evaluate vendor quotations, identify value-engineered alternatives, and prepare pricing packages for approval.
• Issue purchase orders and coordinate with vendors to monitor production, shipping, and delivery schedules.
• Maintain procurement logs and proactively resolve backorders, substitutions, shipping issues, and product discrepancies.
• Coordinate delivery sequencing with project teams to support construction schedules and minimize project delays. 

Project and Vendor Coordination 

• Develop and maintain procurement milestones aligned with project schedules.
• Coordinate with architects, engineers, interior designers, lighting designers, contractors, and field teams regarding submittals, substitutions, deliveries, and fixture requirements.
• Participate in project meetings, coordination calls, and site visits as needed.
• Support fixture mock-ups, field verification, and installation coordination for decorative and custom lighting packages.

Project Administration

• Prepare and manage lighting submittals, substitutions, RFIs, purchase orders, and project documentation.
• Process customer billings, reconcile vendor invoices, monitor change orders, and assist with accounts receivable follow-up.
• Ensure compliance with Florida Notice to Owner requirements and maintain complete project records.
• Coordinate project closeout documentation, warranties, attic stock records, and punch list resolution.

Values-Driven 

• Represents HBC’s GRIT values in every client and community interaction. 

• Genuinely invested in the success of the team, not just the deal. 

• Comfortable contributing in a values-driven, faith-informed workplace culture. 

WHAT WE’RE LOOKING FOR 

Experience and Education

• Two or more years of experience in lighting, electrical distribution, construction project management, project coordination, or construction procurement.
• Bachelor's degree in Construction Management, Electrical Technology, Supply Chain, Business, or a related field preferred; an equivalent combination of education and directly related experience will be considered.

• Experience supporting luxury residential, commercial, decorative, or custom lighting projects preferred.

Skills and Qualifications

• Ability to read architectural and electrical drawings, lighting schedules, and construction specifications.
• Experience preparing quotations, purchase orders, submittals, and customer invoices.
• Working knowledge of construction scheduling and procurement processes.
• Strong project management, organization, and vendor coordination skills.
• Excellent communication and relationship-building skills.
• Highly organized with strong attention to detail and follow-through.
• Ability to manage multiple projects and priorities simultaneously.
• Proficiency with Microsoft Excel, Outlook, Word, and PDF markup software.

• Experience with Bluebeam Revu, Procore, Autodesk Build, or lighting distributor software such as Oasis, Epicor Eclipse, or similar preferred.
• Knowledge of lighting controls and Florida building code requirements preferred.
• Valid Florida driver's license with the ability to travel throughout South and Central Florida.

WHAT WE OFFER 

• Competitive base salary commensurate with experience, plus performance incentives. 

• Comprehensive medical, dental, and vision coverage. 

• 401(k) with company contribution. 

• Paid time off, holidays, and company-sponsored events. 

• Expense coverage for networking, events, and client entertainment. 

• The opportunity to build HBC’s presence in one of Florida’s fastest-growing markets — with the backing of a 47-year-old company that knows how to build. 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties and responsibilities may change at any time with or without notice. 

Hedrick Brothers Construction is an Equal Opportunity Employer. 

We celebrate diversity and are committed to creating an inclusive environment for all employees.