Purchasing Assistant Jobs in Santa Rosa, CA (NOW HIRING)

The anticipated hiring range for this position is $75,000 to $80,000. Hiring offers will be determined based on the final candidate’s qualifications and experience. The recruiter can share more information about what the anticipated hiring salary would be based upon your specific qualifications during the selection process.

The CIA offers a substantial benefits package that includes medical coverage available at no cost to qualifying employees, dental insurance, vision insurance, life insurance, short and long term disability insurance, retirement savings plan with high employer contributions, a generous paid time off program, and more!

As the benefits package at the CIA results in a significant value above the base hiring salary for this position, we encourage you to apply so that our recruiters can share more information with you about the benefits of working for the CIA.

POSITION SUMMARY

The Assistant Manager - Storeroom will work in conjunction with Manager - Purchasing for the California Campus in supervising all aspects of daily storeroom operation and ordering for the Copia location.  The Assistant Manager is responsible for the immediate supervision of warehouse associate and purchasing assistant and their daily tasks, in addition to being a front-line contact for all customers calling or coming into the area requiring assistance, ensuring a professional and courteous attitude is exhibited by all floor personnel.  The Assistant Storeroom Manager coordinates the purchasing efforts for the Copia location with the Purchasing team at Greystone and ensures that all orders are properly placed and received for the restaurant, special events, the retail store, the demo theater, conferences and the administrative offices. 

ESSENTIAL RESPONSIBILITIES

• Supervises the storeroom issue and receiving areas of the Copia campus.
• Ensures all same day orders and unfilled daily orders are filled correctly with quality product and proper inventory control. Ensures proper staging of kitchen orders for pick up.
• Ensures proper inventory controls are being utilized within the food ordering system; EATEC, to generate proper receiving documents, requisitions and warehouse transfer sheets.
• Manages storeroom responsibilities relative to prepared, fabrication or campus raised products including communicating information to promote utilization as well as ensuring proper storage and rotation.
• Utilizes EATEC food ordering system at advanced levels including issuing, purchasing and receiving processes to maintain proper inventory control of storeroom warehouse.
• Purchases of all assigned inventory lines through applicable platform and local vendors, as necessary. Ensures proper bidding procedures are conducted for all non-program product lines.  Sources and procures special or unusual requested items, when appropriate.  Ensures special order items are properly charged in EATEC and issued as requested.  Ensures non-food needs are procured through the spending management software; SciQuest, with the proper authorization.
• Assists the Manager – Purchasing with knowledge of food safety recalls and assure safety concerning items on the shelf and well as items issued.
• Ensures proper daily upkeep and maintenance of purchasing carts and other equipment. Communicates to Manager - Purchasing when any repairs are required.
• Manages the Copia storeroom staff, including payroll management, recruitment, staffing, training and development and annual performance appraisals.
• Manages completion of all daily cleaning tasks as well as ensures constant general safety and sanitation of the facility.
• Oversees proper receipt and storage of incoming merchandise and packages.
• Oversees routine or monthly physical inventories as required.
• Maintains knowledge of all products and product lines in storeroom, and knowledge of quality standards for items received.
• Conducts daily audits of kitchen orders ensuring quality of ingredients and accuracy of inventory control.
• Verifies that quality standards are met on all products, handling any quality or fill problems that may arise with restaurant or special events management.
• Any and all other duties as assigned.

REQUIRED QUALIFICATIONS

Education:

• High School Diploma or GED.

Experience:

• One (1) year of purchasing/food ordering and/or storeroom/warehouse experience.
• Three (3) years’ working experience in Culinary, hotel or foodservice experience working with a range of culinary ingredients.

Licenses:

• Valid CA Driver’s License.
• Valid Forklift Certification or the ability to become certified within thirty (30) days from hire date.
• Valid ServSafe Food Handler Certificate or the ability to obtain within thirty (30) days from hire date.

PREFERRED QUALIFICATIONS

• Bachelor Degree in Business, Hospitality, Supply Chain Management or related field.
• Food, Beverage and Non-Food purchasing and/or distribution experience.
• Higher Education working experience.
• Graduate of an accredited culinary school.
• Hospitality experience.
• Bilingual in Spanish-English.
• Purchasing/inventory system experience, preferably EATEC.

REQUIRED SKILLS

• Must be proficient in all working areas of storeroom and receiving and be able to assume purchasing duties when demand dictates.  
• Strong analytical, problem-solving and conceptual skills.
• Strong teamwork and interpersonal skills; ability to be adaptable, dependable and handle multiple priorities simultaneously.
• Demonstrated ability to show a high level of service responsiveness to customers.
• Excellent customer service and conflict resolution skills.
• Excellent written, verbal communication, and presentation skills required. Must have demonstrated ability in organizational, time management, problem solving and interpersonal skills.
• Must have a proven, consistent track record showing the ability to work with all levels within an organization.
• Must display a high level of energy and self-motivation.
• Strong computer experience, which must include abilities to work effectively with purchasing systems and MS Office suite products, i.e. Word, Excel, PowerPoint. Advanced skills in Excel required.
• Ability to work independently or in a team environment, and maintain collaborative relationships with all members of the team.
• Ability to identify and thoroughly evaluate the proper quality of all perishable and international foodstuffs to CIA standards.
• Ability to determine in-house substitutions for products shorted and offer suggestions.

 WORKING CONDITIONS

• Must be available to work nights and weekends as required due to business needs.
• Ability to work in extreme temperatures hot and cold for extended periods.
• Able to lift up to fifty (50) pounds as needed.
• Able to bend, stoop or reach as needed.
• Regular work requires a great deal of sitting and standing for extended periods.
• Regular work requires the use of a computer, sometimes in excess of eight (8) hours per day.
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and to handle other computer components.