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Proposal Rfp Jobs in Philadelphia, PA (NOW HIRING)

Victaulic

Proposal Lead

Philadelphia, PA

Background in B2B marketing, sales enablement, or RFP-heavy industries is a plus. Experience with marketing collaboration tools and proposal management platforms. What You'll Bring A builder ...

Valcourt

Account Manager (72515)

Philadelphia, PA · On-site

Proposal & RFP Management: Prepare and manage proposals, bids, and RFP responses for annual service contracts and one-time project work. * Client Relationship Development: Build and strengthen client ...

BDI BRIDGE DIAGNOSTICS

Proposal Manager

Horsham, PA · On-site

$70K - $90K/yr

Review final proposal documents for editing, completeness, and compliance with RFP * Submit final proposals on time and provide updates to team on proposal statuses * Diligently manage ...

Fisher & Phillips LLP

Proposal Manager

Philadelphia, PA · On-site +1

$110K - $120K/yr

Confirm compliance with RFP requirements, including format, deadlines, and submission requirements. Collaboration and Strategy * Serve as a strategic advisor to attorneys on proposal strategy and ...

Suvoda

Sales Director

Conshohocken, PA · Remote

Manage the response to any Requests for Proposal (RFP) or Requests for Information (RFI) with assigned accounts * Develop and maintain relationships within assigned accounts * Organize and lead ...

Suvoda

Account Executive

Conshohocken, PA · Remote

Manage the response to any Requests for Proposal (RFP) or Requests for Information (RFI) with assigned accounts * Develop and maintain relationships within assigned accounts * Organize and lead ...

GFT.

Senior Proposal Specialist - GIS

Philadelphia, PA · On-site +1

$80K - $95K/yr

Draft pre-RFP content to support strategic positioning. * Determine resource needs for assigned ... Proposal Management * Lead complex proposals from initial request to final submission. * Analyze ...

GFT.

Senior Proposal Specialist - GIS

Audubon, PA · On-site +1

$80K - $95K/yr

Draft pre-RFP content to support strategic positioning. * Determine resource needs for assigned ... Proposal Management * Lead complex proposals from initial request to final submission. * Analyze ...

SEI Investments

Specialist, Proposal Writer

Oaks, PA · Hybrid

Using our proposal database, write and manage proposal projects, ensuring high quality responses ... Familiarity with RFP software, RocketDocs preferred. SEI's competitive advantage: To help you stay ...

EAB

Marketing Proposal Specialist

Philadelphia, PA

Scoping · Research and identify relevant RFP, RFI, and procurement opportunities across higher ... Proposal Writing & Development · Lead proposal content development from structure to storytelling ...

EAB

Marketing Proposal Specialist

Philadelphia, PA · On-site

Scoping · Research and identify relevant RFP, RFI, and procurement opportunities across higher ... Proposal Writing & Development · Lead proposal content development from structure to storytelling ...

EAB

Marketing Proposal Specialist

Philadelphia, PA · On-site

Scoping • Research and identify relevant RFP, RFI, and procurement opportunities across higher ... Proposal Writing & Development • Lead proposal content development from structure to storytelling ...

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All JobsProposal Rfp JobsProposal Rfp Jobs in Philadelphia, PA

Proposal Rfp information

See Philadelphia, PA salary details

$30.8K

$100.4K

$144.3K

How much do proposal rfp jobs pay per year?

As of Jun 16, 2026, the average yearly pay for proposal rfp in Philadelphia, PA is $100,394.00, according to ZipRecruiter salary data. Most workers in this role earn between $81,200.00 and $119,100.00 per year, depending on experience, location, and employer.

What is a Proposal RFP?

A Proposal RFP, or Request for Proposal, is a document that organizations use to invite vendors or service providers to submit proposals for a specific project or service. It outlines the requirements, scope, evaluation criteria, and expectations for the project. Companies use RFPs to compare different proposals in order to select the best partner based on quality, experience, and cost. Responding to an RFP typically involves creating a detailed proposal that addresses all specified needs and demonstrates how the vendor can deliver value. This process is common in industries such as government, construction, IT, and professional services.

What are the main challenges faced when managing multiple RFP proposals simultaneously?

Managing several RFP proposals at once often requires excellent organizational and time management skills, as deadlines can overlap and requirements may vary widely between clients. Proposal professionals must coordinate input from multiple departments, ensuring all sections are accurate and tailored to each request. Maintaining clear communication, prioritizing tasks, and using proposal management software are common strategies to stay on track and deliver high-quality submissions. Adapting quickly to shifting client expectations and internal feedback is also essential for success in this fast-paced environment.

What are the key skills and qualifications needed to thrive as a Proposal/RFP Specialist, and why are they important?

To thrive as a Proposal/RFP Specialist, you need strong writing, research, and project management skills, often supported by a background in business, communications, or a related field. Familiarity with proposal management software (such as RFPIO or Loopio), Microsoft Office Suite, and sometimes APMP certification is highly beneficial. Exceptional attention to detail, collaboration, and time management are standout soft skills in this role. These abilities are crucial for crafting compelling, compliant proposals that meet strict deadlines and align with client requirements.

What is the difference between Proposal Rfp vs Proposal Coordinator?

AspectProposal RfpProposal Coordinator
RoleRequest for Proposal (RFP) is a document issued by organizations inviting vendors to submit proposals for projects or services.Proposal Coordinator manages the preparation, organization, and submission of proposals in response to RFPs.
CredentialsTypically requires knowledge of procurement processes, industry standards, and sometimes certifications in project management or procurement.Requires strong project management, communication skills, and experience with proposal development; certifications like PMP can be beneficial.
Work EnvironmentInvolves procurement departments, government agencies, or private companies issuing RFPs.Works within organizations or consulting firms coordinating proposal efforts.

In summary, an RFP is a document issued by organizations seeking proposals, while a Proposal Coordinator is a professional responsible for managing the proposal process in response to RFPs. Understanding the distinction helps clarify roles in the proposal development cycle.

What are popular job titles related to Proposal Rfp jobs in Philadelphia, PA? For Proposal Rfp jobs in Philadelphia, PA, the most frequently searched job titles are:
What job categories do people searching Proposal Rfp jobs in Philadelphia, PA look for? The top searched job categories for Proposal Rfp jobs in Philadelphia, PA are:
Proposal Rfp jobs near you
Infographic showing various Proposal Rfp job openings in Philadelphia, PA as of June 2026, with employment types broken down into 87% Full Time, and 13% Part Time. Highlights an 91% In-person, and 9% Remote job distribution, with an average salary of $100,394 per year, or $48.3 per hour.

RFP Coordinator-Power Division

Utilities One

Voorhees, NJ • On-site, Remote

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 26 days ago

Job description

RFP Coordinator-Power Division
Department: Operations
Employment Type: Full Time
Location: United States
Reporting To: Michael schad
Description
At Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people - a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.
We are looking for a qualified Vendor & RFP Coordinator - Power Utilities.
The Vendor & RFP Coordinator will be responsible for managing vendor relationships and coordinating the full lifecycle of Request for Proposals (RFPs) within the Power Utilities division. This role plays a critical part in supporting business growth by identifying opportunities, preparing competitive proposals, and ensuring alignment between internal teams and external partners.
Key Responsibilities
RFP & Proposal Management
  • Monitor and identify new RFP, RFQ, and bid opportunities within the power utilities sector
  • Coordinate the end to end RFP process including review, qualification, and submission
  • Prepare and compile proposals, ensuring compliance with all technical and commercial requirements
  • Collaborate with engineering, operations, and finance teams to gather required inputs
  • Maintain proposal templates, boilerplate content, and supporting documentation
  • Track submission deadlines and ensure timely delivery of proposals

Vendor Management
  • Source, onboard, and maintain relationships with subcontractors, suppliers, and service providers
  • Evaluate vendor capabilities, pricing, and performance
  • Maintain a centralized vendor database with up to date qualifications, certifications, and agreements
  • Coordinate vendor participation in bids and ensure alignment with project requirements
  • Support contract negotiations and vendor agreements in coordination with leadership

Market Research & Strategy Support
  • Conduct market research to identify new business opportunities and trends in the power utilities sector
  • Support pricing strategies and competitive analysis for proposals
  • Assist leadership with go or no go decisions for bidding opportunities

Process & Compliance
  • Ensure all proposals and vendor activities comply with company policies and client requirements
  • Maintain organized records of all RFPs, submissions, and vendor documentation
  • Continuously improve internal processes for efficiency and scalability

Skills, Knowledge and Expertise
  • Bachelor's degree in Business Administration, Engineering, Construction Management, or related field
  • 2-5 years of experience in RFP coordination, procurement, or vendor management, preferably in utilities, energy, or construction
  • Experience working with public sector bids and government contracts is a strong plus
  • Strong organizational and project management skills with attention to detail
  • Ability to manage multiple deadlines in a fast paced environment
  • Proficiency in Microsoft Office, including Excel, Word, and PowerPoint; experience with ERP or CRM systems is a plus
  • Excellent communication and cross functional collaboration skills

Preferred Experience
  • Experience in power utilities, electrical infrastructure, or utility construction projects
  • Familiarity with bidding platforms such as government procurement portals and utility sourcing systems
  • Understanding of contract terms, scopes of work, and pricing structures
  • Knowledge of transmission, distribution, substations, or other power related infrastructure projects is a plus

Benefits
  • Health Insurance plans; (health, dental, vision);
  • Whole Life Insurance;
  • 401k Plan;
  • PTO/Paid Holidays;
  • Great Work Environment;
  • Career Advancement Opportunities.

Apply