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Proposal Manager Jobs in Madison, WI (NOW HIRING)

Vierbicher Associates Inc

Project Manager

Madison, WI · On-site

The Project Manager is the primary client and project owner, responsible for the successful ... Prepare comprehensive project proposals, including detailed scopes of services and accurate fee ...

Mead & Hunt

Experienced Project Manager

Madison, WI · On-site

$115K - $150K/yr

Managing projects for scope, schedule, and budget * Leading interdisciplinary in-house and sub ... Developing proposals and monitoring scopes, fees, schedules, budgets, contracts, and subcontracts

Talnt

Senior Assurance Manager

Madison, WI

$140K - $160K/yr

... and proposal development. * Identify opportunities to improve client operations, strengthen ... Demonstrated success managing complex client engagements, engagement economics, and multiple teams ...

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All JobsProposal JobsProposal Manager JobsProposal Manager Jobs in Madison, WI

Proposal Manager information

See Madison, WI salary details

$30.7K

$100.3K

$144.1K

How much do proposal manager jobs pay per year?

As of Aug 6, 2026, the average yearly pay for proposal manager in Madison, WI is $100,264.00, according to ZipRecruiter salary data. Most workers in this role earn between $81,100.00 and $118,900.00 per year, depending on experience, location, and employer.

What is the difference between Proposal Manager vs Proposal Coordinator?

AspectProposal ManagerProposal Coordinator
ResponsibilitiesOversees entire proposal process, manages teams, develops strategiesSupports proposal preparation, coordinates document collection, assists with editing
Required SkillsProject management, leadership, proposal developmentOrganizational skills, communication, document management
Work EnvironmentLeads proposal teams, interacts with executivesSupports proposal teams, collaborates with proposal managers
CertificationsOften requires PMP or industry-specific certificationsLess likely to require certifications, more administrative

The Proposal Manager typically leads the entire proposal process, focusing on strategy and team management, while the Proposal Coordinator provides essential support in document preparation and coordination. Both roles are vital in the proposal development cycle, with Proposal Managers holding more responsibility for overall success.

What are some common challenges proposal managers face when coordinating cross-functional teams during the proposal process?

Proposal Managers often encounter challenges such as aligning schedules and priorities across diverse departments, ensuring timely contributions from subject matter experts, and maintaining consistent messaging throughout the proposal. Effective communication and strong organizational skills are essential for navigating these hurdles. Additionally, Proposal Managers must be adept at managing tight deadlines and last-minute changes, all while fostering collaboration and keeping the team motivated.

Is a proposal manager a stressful job?

A proposal manager's role involves coordinating and preparing bids and proposals, which can be stressful during tight deadlines and high-stakes projects. The job requires strong organizational skills and attention to detail, and workload fluctuations can contribute to stress levels.

What is a proposal manager?

A Proposal Manager is a professional responsible for overseeing the creation, development, and submission of business proposals, often in response to requests for proposals (RFPs) from clients or government agencies. They coordinate teams, manage timelines, ensure compliance with requirements, and assemble all necessary documentation to create compelling and competitive proposals. Their goal is to increase the organization’s chances of winning contracts by delivering clear, persuasive, and compliant proposals. Proposal Managers work closely with sales, technical experts, and other stakeholders throughout the proposal process.

What are the key skills and qualifications needed to thrive as a proposal manager, and why are they important?

To thrive as a Proposal Manager, you need strong project management abilities, excellent writing and editing skills, and a background in business development or related fields, often supported by a bachelor's degree. Familiarity with proposal management software (such as RFPIO or Qvidian), CRM systems, and knowledge of RFP processes are typically required. Outstanding attention to detail, collaboration, and time management help Proposal Managers excel under tight deadlines and coordinate input from various stakeholders. These skills ensure that proposals are compliant, compelling, and delivered on time, increasing win rates and supporting business growth.

What does a proposal manager do?

As a proposal manager, your primary responsibilities involve preparing company proposals and working to ensure you meet goals on time. Your duties require you to collaborate with marketing, operations, business development, and other departments to review information and assess the most efficient and effective plan. You write a draft, prepare a presentation, and bring your recommendations to clients. You manage the request for proposal (RFP) from start to finish and assist along the way. You maintain the resource materials, check that you are following proper procedures and standards, and communicate with outside vendors as needed.

More about Proposal Manager jobs
What are the most commonly searched types of Proposal jobs in Madison, WI? The most popular types of Proposal jobs in Madison, WI are:
What are popular job titles related to Proposal Manager jobs in Madison, WI? For Proposal Manager jobs in Madison, WI, the most frequently searched job titles are:
What job categories do people searching Proposal Manager jobs in Madison, WI look for? The top searched job categories for Proposal Manager jobs in Madison, WI are:
What cities near Madison, WI are hiring for Proposal Manager jobs? Cities near Madison, WI with the most Proposal Manager job openings:
Proposal Manager jobs near you
Infographic showing various Proposal Manager job openings in Madison, WI as of July 2026, with employment types broken down into 100% Full Time. Highlights an 73% In-person, and 27% Remote job distribution, with an average salary of $100,320 per year, or $48.2 per hour.

Construction Project Manager - Mission Critical

Burns & McDonnell

Madison, WI • On-site

Full-time

Retirement

Posted 22 days ago

Burns & McDonnell rating

8.7

Company rating: 8.7 out of 10

Based on 50 frontline employees who took The Breakroom Quiz

3rd of 80 rated construction

Job description

Description
The Construction Project Manager supports the Engineer Procure Construct (EPC) Project Manager or Program Manager to oversee day-to-day operations from pre-construction through project completion and warranty periods. The Construction Project Manager is responsible for managing the construction project safety, quality, schedule, cost control, contracts, subcontractors, suppliers, proposals, estimates, documentation turnover, client relations/management, field staff and other duties required to execute EPC, Construction Management, Construction, and Program Management projects.
  • Adhere to company's safety programs, trainings, and policies, as well as promote and manage the Safety & Health performance of project team members and subcontractors.
  • Responsible for the oversight of day-to-day construction activities and the successful execution of a single or multiple projects simultaneously.
  • Provide direction and participate in project planning, scheduling, estimating, cost development, and establishing critical project objectives.
  • Develop new and manage existing client relationships while interfacing with the client for proposal and project related items.
  • Participate in internal and external project risk reviews and consult with Legal Department as required.
  • Negotiate prime contracts, CM contracts, subcontracts, and change orders.
  • Participate in risk review process.
  • Implement assigned sections of the Project Execution Plan, including construction execution, construction quality assurance plan, safety & health plan, subcontracting plan, project staffing plan, organization chart, and procurement plan.
  • Develop construction staffing plans and train project teams, coordinate activities of multiple global practices/disciplines, and facilitate the efficient cost-effective utilization of staff while adhering to contractual and performance requirements.
  • Oversee the development of the project plan for site layout, mobilization and demobilization and support implementation.
  • Verify all applicable project permits are secured in accordance with the project requirements.
  • Direct and oversee the downstream request for proposal (RFP) and bid process and prepare detailed scope of work documents for subcontractor and client contractor contracts, including bidder development, prequalification, evaluation, award recommendation, and selection.
  • Review, approve, and communicate internal and external reports including project budgeting, project cash flow forecast, and project status reports. Present reports to Project Manager, Program Manager as well as internal and external executive management as required.
  • Collaborate with engineering team to establish the development and distribution of engineering deliverables per project schedule and requirements.
  • Develop processes and manage downstream contract administration including request for information (RFI's), submittals, change management, contract closeout, documentation, and claims mitigation.
  • Oversee Prime Contract, subcontractor, and client contractor invoicing process.
  • Coordinate and facilitate client, supplier and company commissioning and startup teams as needed.
  • Implement, audit, and oversee project documentation.
  • Implement process for confirming project and subcontractor insurance, taxes/duties, licensures, and bonding requirements.
  • Perform project safety, quality, progress and financial audits and assessments as required.
  • Oversee and participate in the project-specific non-conformance reporting process.
  • Responsible for facilitating project cost reporting, scheduling, work breakdown structure establishment, project set-up and closeout, and field progress tracking specific to construction and construction related activities or program level activities as required.
  • Develop and oversee materials receiving and management process, including inventory control, receipt of goods, storage, and transportation as required.
  • Review contract documents with field staff to verify compliance of subcontractors and client contractors, safety and health requirements, quality, and schedule.
  • Direct the project turnover documentation, warranty administration, project closeout, and recordkeeping/retention processes and procedures.
  • Support communication with governmental, industry, and public entities on project-related matters.
  • Review construction field reports.
  • Provide mentorship and training to interns, construction coordinators, craft supervision, and assistant construction project managers.
  • Provide performance feedback for each project team member as requested to their respective Department Managers.
  • Manage community and building trades relationships.
  • Develop and implement project labor agreements with building trades as required.
  • Onboard craft/field supervision as required.
  • Manage composite crew rates to determine labor and equipment costs.
  • Manage staffing on projects.
  • Manage labor burdens including craft classifications, benefits and labor laws.
  • Maintain accurate craft classifications and craft progression records.
  • Uphold craft competency and training standards.
  • Estimate, forecast and manage craft install unit rates.
  • Manage earned value, schedule, change management and cost metrics.
  • Mentor and foster craft training and identify advancement opportunities.
  • Manage construction equipment to ensure adequate inventory to complete projects.
  • May be assigned to a project site based on project requirements.
  • Comply with company policies and procedures.
  • Performs other duties as assigned.
  • Complies with all policies and standards.

Qualifications
  • Bachelor Degree in Construction, Construction Management, Engineering, or a related field. and 7 years relevant project management experience in the construction industry required.
  • Or applicable experience may be substituted for the degree requirement.
  • Excellent computer skills and proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint and Access).
  • Experience with document control, scheduling, cost control and project management software is preferred.
  • Excellent written and verbal communication skills and strong organizational skills.
  • Strong analytical and problem-solving skills, and attention to detail.
  • Ability to handle large volumes of work and multi-task in a fast-paced environment.
  • Multiple years of experience on construction project sites or executing program management in the industries of aviation, commercial, energy, government, manufacturing, oil & gas, process, transportation, transmission & distribution, or water is preferred.
  • A basic understanding of Generally Accepted Accounting Principles is required.
  • Must be able to meet the company's driving requirements.

Compensation
$155,000.00-250,000.00 Yearly
The expected compensation range for this position is displayed in compliance with all local/state regulations. The expected compensation range for this position is based on a number of factors, including but not limited to: individual education, qualifications, prior work experience and work location. The total annual compensation package will consist of a base salary and eligibility to participate in our discretionary year-end incentive bonus program.
Benefits
Our extensive benefits package takes care of you so that you can focus on doing great work. From insurance and disability to time off and wellness programs, we provide the tools to meet your needs. As part of being 100% employee-owned, eligible employees participate in our Employee Stock Ownership Plan (ESOP) in addition to our 401(k) retirement program. For more information, please visit the Benefits & Wellness page.
This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.
EEO/Disabled/Veterans
Job Field Construction Management
Primary Location US-IL-Chicago
Other Locations US-WI-Madison, US-MI-Southfield, US-IL-Downers Grove
Schedule: Full-time
Travel: Yes, 25 % of the Time
Req ID: 263321
Job Hire Type Experienced #LI-DS #CDB

What Burns & McDonnell employees say

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Benefits

Hours and flexibility

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About Burns & McDonnell

Sourced by ZipRecruiter

Burns & McDonnell assists clients of all sizes and industries by providing extensive physical services ranging from assessments, integrated security solutions, and large security architecture designs. Services we typically provide include security and safety system design, threat, risk, and vulnerability assessments, security surveys, security master planning, compliance to federal security programs, independent validation and verification of integrated security system operations, management of installation and maintenance, and staff augmentation to develop and implement facility management and protection processes.

Industry

Civil engineering construction

Company size

10,000+ Employees

Headquarters location

Kansas City, MO, US

Year founded

1898

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