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Proposal Manager Jobs in Madison, WI (NOW HIRING)

GFT.

Sr. Substation Engineer

Madison, WI

$107K - $165K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

May act in th capacity of project manager, client manager or capture/proposal manager. * Build, maintain, and manage the necessary skills, resources, and expertise to develop and deliver strategic ...

GFT.

Principal Substation Engineer

Madison, WI · On-site

$147K - $175K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

May act in th capacity of project manager, client manager or capture/proposal manager. * Build, maintain, and manage the necessary skills, resources, and expertise to develop and deliver strategic ...

Trueline

CONSTRUCTION ESTIMATOR

Madison, WI · On-site

$75K - $95K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Review plans, specifications, scopes, and subcontractor proposals * Manage multiple active bids and project timelines simultaneously * Coordinate with vendors, trade partners, project managers, and ...

Trueline

CONSTRUCTION ESTIMATOR

Madison, WI · On-site

$75K - $95K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Review plans, specifications, scopes, and subcontractor proposals * Manage multiple active bids and project timelines simultaneously * Coordinate with vendors, trade partners, project managers, and ...

Trueline

CONSTRUCTION ESTIMATOR

Madison, WI · On-site

$75K - $95K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Review plans, specifications, scopes, and subcontractor proposals * Manage multiple active bids and project timelines simultaneously * Coordinate with vendors, trade partners, project managers, and ...

Westphal & Co.

Be Seen First

Preconstruction Manager

Madison, WI · On-site

$90K - $100K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Support development and presentation of proposals, technical presentations, and qualification ... Manage document progression and coordinate submittal schedules with design teams and vendors ...

ECS Ltd

CMT Project Manager

Waunakee, WI

Manages project budgets, invoices, pay applications, and collections ... Prepares proposals and change orders * Supports and performs testing of soils, foundations ...

Vierbicher Associates Inc

Project Manager

Madison, WI · On-site

The Project Manager is the primary client and project owner, responsible for the successful ... Prepare comprehensive project proposals, including detailed scopes of services and accurate fee ...

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All JobsProposal JobsProposal Manager JobsProposal Manager Jobs in Madison, WI

Proposal Manager information

See Madison, WI salary details

$30.7K

$100.2K

$144.1K

How much do proposal manager jobs pay per year?

As of Aug 19, 2026, the average yearly pay for proposal manager in Madison, WI is $100,249.00, according to ZipRecruiter salary data. Most workers in this role earn between $81,100.00 and $118,900.00 per year, depending on experience, location, and employer.

What is a proposal manager?

A Proposal Manager is a professional responsible for overseeing the creation, development, and submission of business proposals, often in response to requests for proposals (RFPs) from clients or government agencies. They coordinate teams, manage timelines, ensure compliance with requirements, and assemble all necessary documentation to create compelling and competitive proposals. Their goal is to increase the organization’s chances of winning contracts by delivering clear, persuasive, and compliant proposals. Proposal Managers work closely with sales, technical experts, and other stakeholders throughout the proposal process.

What does a proposal manager do?

As a proposal manager, your primary responsibilities involve preparing company proposals and working to ensure you meet goals on time. Your duties require you to collaborate with marketing, operations, business development, and other departments to review information and assess the most efficient and effective plan. You write a draft, prepare a presentation, and bring your recommendations to clients. You manage the request for proposal (RFP) from start to finish and assist along the way. You maintain the resource materials, check that you are following proper procedures and standards, and communicate with outside vendors as needed.

What are the key skills and qualifications needed to thrive as a proposal manager, and why are they important?

To thrive as a Proposal Manager, you need strong project management abilities, excellent writing and editing skills, and a background in business development or related fields, often supported by a bachelor's degree. Familiarity with proposal management software (such as RFPIO or Qvidian), CRM systems, and knowledge of RFP processes are typically required. Outstanding attention to detail, collaboration, and time management help Proposal Managers excel under tight deadlines and coordinate input from various stakeholders. These skills ensure that proposals are compliant, compelling, and delivered on time, increasing win rates and supporting business growth.

What are some common challenges proposal managers face when coordinating cross-functional teams during the proposal process?

Proposal Managers often encounter challenges such as aligning schedules and priorities across diverse departments, ensuring timely contributions from subject matter experts, and maintaining consistent messaging throughout the proposal. Effective communication and strong organizational skills are essential for navigating these hurdles. Additionally, Proposal Managers must be adept at managing tight deadlines and last-minute changes, all while fostering collaboration and keeping the team motivated.

What is the difference between Proposal Manager vs Proposal Coordinator?

AspectProposal ManagerProposal Coordinator
ResponsibilitiesOversees entire proposal process, manages teams, develops strategiesSupports proposal preparation, coordinates document collection, assists with editing
Required SkillsProject management, leadership, proposal developmentOrganizational skills, communication, document management
Work EnvironmentLeads proposal teams, interacts with executivesSupports proposal teams, collaborates with proposal managers
CertificationsOften requires PMP or industry-specific certificationsLess likely to require certifications, more administrative

The Proposal Manager typically leads the entire proposal process, focusing on strategy and team management, while the Proposal Coordinator provides essential support in document preparation and coordination. Both roles are vital in the proposal development cycle, with Proposal Managers holding more responsibility for overall success.

Is a proposal manager a stressful job?

A proposal manager's role involves coordinating and preparing bids and proposals, often under tight deadlines and with high attention to detail, which can lead to stressful situations. The level of stress depends on workload, organizational support, and experience, but managing multiple proposals can be demanding. Strong organizational skills and experience with proposal software can help mitigate stress.
More about Proposal Manager jobs

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For Proposal Manager jobs in Madison, WI, the most frequently searched job titles are:

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Cities near Madison, WI with the most Proposal Manager job openings:

Proposal Manager jobs near you
Infographic showing various Proposal Manager job openings in Madison, WI as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, and 3% Contract. Highlights an 83% Physical, 2% Hybrid, and 15% Remote job distribution, with an average salary of $100,249 per year, or $48.2 per hour.

Coordinator, Marketing and Proposals

Affiliated Engineers, Inc.

Madison, WI • On-site

$42K - $59K/yr

Full-time

Medical, Dental, Vision, Retirement

Re-posted 13 days ago

Job description

Overview

Join a Team Where Engineering Excellence Drives Opportunity

 

At Affiliated Engineers, Inc. (AEI), we bring together expertise and innovation to solve the most complex challenges. Since 1978, we've supported mission-driven organizations in designing systems and environments that advance society and improve lives. Today, with more than 1000 professionals across 23 offices, we help shape the future of healthcare, science and technology, energy, education, and other vital sectors.

From elevating patient care in Mayo Clinic's world-class hospitals to enabling discovery in high-containment laboratories for U.S. agencies and driving environmental progress with Microsoft's renowned Thermal Energy Center, our work enriches the human experience, safeguards the environment, and pushes the boundaries of possibility.

AEI is consistently recognized by leading national industry publications, including Building Design+Construction, Engineering News-Record, and Consulting-Specifying Engineers. Recent honors include being named the #2 Laboratories Engineering Firm in the nation by Design+Construction and receiving multiple Best of the Best Project awards, reflecting the enduring impact and legacy of our work.

At AEI, you'll join a collaborative community where your expertise fuels innovation, your ideas drive progress, and your work helps shape a brighter future.

As a Coordinator, Marketing and Proposals, in our Madison office, you will help us empower our clients to achieve energy-efficient building solutions, save global environments, and create a better, greener future for all.

Why we need you:

The Coordinator, Marketing and Proposals, supports the Manager, Marketing and Proposals, with organizing, editing, writing, and producing client-targeted marketing deliverables such as qualifications, proposals, and presentations. This role collaborates with marketing and business development teams, managing day-to-day tasks and executing specific deliverables. It focuses on efficiently utilizing marketing systems and tools to complete assigned tasks. Under supervision, the Coordinator contributes to the broader marketing initiatives by providing essential support across various disciplines, helping to achieve project goals, and fulfilling deliverable requirements. 

Primary Accountabilities and Responsibilities:

The following job functions are typical of the position but are not all-encompassing:

 

  • Support in Proposal Development: Assists in creating, organizing, and editing proposal content,

    • including resumes, project narratives, and client-facing materials, ensuring high-quality deliverables

    that align with client requirements.

  • Execution of Assigned Tasks: Efficiently completes assigned tasks, utilizing marketing systems and

    • tools (e.g., CRM, DAM, and desktop publishing) to support the creation and management of

    marketing deliverables such as proposals, qualifications, and presentations.

  • Content Maintenance and Organization: Supports the maintenance and organization of proposal

    • databases, content libraries, and other relevant resources, ensuring that information is accurate and

    accessible.

  • Collaboration on Projects and Initiatives: Works with marketing and business development teams

    • on various projects, executing specific deliverables as directed and contributing to broader

    marketing initiatives under supervision.

  • Process and System Utilization: Leverages marketing systems and tools to execute day-to-day tasks,

    • optimizing content creation and project tracking for assigned responsibilities.

  • Information Gathering and Distribution: Assists in gathering, organizing, and distributing content

    • and information needed for proposals, ensuring timely and accurate completion of each proposal

    process phase.

  • Administrative Support and Tracking: Helps track proposal deadlines, submissions, and project

    • statuses, contributing to efficient proposal management and workflow organization.

  • Team Participation: Engages in team meetings to stay informed on project updates, provides

    • feedback on processes, and shares insights for incremental improvements in tools and workflows.

     

    Minimum Qualifications

  • Attention to Detail: Strong focus on accuracy in executing deliverables.
  • Team Collaboration: Ability to work effectively within a team environment.
  • Communication Skills: Growing proficiency in verbal communication; high proficiency in written

    • communication.

  • Project and Time Management: Ability to prioritize tasks and manage time effectively.
  • Quality Assurance Awareness: Familiarity with foundational quality assurance processes within

    • marketing deliverables.

    Preferred Qualifications

  • Experience: 1-5 years of experience in marketing, communications, or a related business area.
  • Education: Bachelor's degree in marketing, Communications, Business, or a related field.
  • Technical Skills: Proficiency with Microsoft Office (Word, Excel, PowerPoint) and basic knowledge of marketing tools.
  • Adobe InDesign Knowledge: Working knowledge of Adobe InDesign.
  • Graphic Design Skills: Basic graphic design capabilities.
  • CRM Familiarity: Familiarity with CRM databases (e.g., Deltek, Salesforce, Cosential).
  • AEC Industry Knowledge: Knowledge of marketing processes within the AEC industry.

    • Travel Requirements

    This position requires minimal travel.

     

    Physical Requirements

  • Willingness to work to meet deadlines as required by client and team demands.
  • Working at a computer for several hours at a time.
  • Attending meetings with team members and other consultants both on and off-site.
  • Ability to lift up to 30 pounds.
  • Performing typical office activities.

    •  

    Contacts

    This position has frequent contact with co-workers, immediate supervisor, various department leaders

    and principals, and limited contact with clients and vendors.

     

    Disclaimer

    This position description is not intended to encompass all accountabilities and responsibilities for this

    position. Additionally, actual implementation may vary based on the needs of the project team. Each

    person is responsible, to the extent of their abilities, for carrying out any and all work required to deliver a quality product within budget and on schedule.

     

    When you work here, you can expect:

    • A flexible, collaborative environment where your well-being matters-because your best work happens when you're supported.
    • Real opportunities to grow-through mentorship, professional development programs, and exposure to high-impact projects across disciplines.
    • To collaborate with inspiring teammates who challenge the status quo, foster innovation, and pave the way for future leaders.
    • A benefits package that offers health, dental, vision, and retirement, a performance-based year-end bonus, and thoughtful perks tailored to your needs-whether that's a flexible work environment, wellness resources, or community-focused initiatives that reflect our continued investment in our people.

    If this dynamic environment and the chance to contribute to transformative projects resonate with your ambitions, we would love to connect with you. Join us and make an impact!

    Apply online at https://aeieng.com/about/careers/

    If you know someone who would thrive in this role, please share this posting with them directly via email or through your LinkedIn network.

    AEI is proud to be an EEO/AA Employer/Vet/Disabled.

    Employment Type: OTHER

    Apply