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Proposal Associate Jobs in Pennsylvania (NOW HIRING)

Irex Services

Associate Project Manager

Lebanon, PA · On-site

Associate Project Manager Reports to: General Manager FLSA: Salaried Exempt Revision Date: 08/2026 ... A typical day may include preparing estimates and proposals in the morning, taking a customer out ...

Irex Services

Associate Project Manager

Harrisburg, PA · On-site

Associate Project Manager Reports to: General Manager FLSA: Salaried Exempt Revision Date: 08/2026 ... A typical day may include preparing estimates and proposals in the morning, taking a customer out ...

Irex Services

Associate Project Manager

Lancaster, PA · On-site

Associate Project Manager Reports to: General Manager FLSA: Salaried Exempt Revision Date: 08/2026 ... A typical day may include preparing estimates and proposals in the morning, taking a customer out ...

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All JobsProposal Associate JobsProposal Associate Jobs in Pennsylvania

Proposal Associate information

See Pennsylvania salary details

$14

$25

$38

How much do proposal associate jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for proposal associate in Pennsylvania is $25.70, according to ZipRecruiter salary data. Most workers in this role earn between $17.60 and $31.83 per hour, depending on experience, location, and employer.

What is a proposal associate?

Proposal Associates are professionals who support the development, organization, and submission of proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They coordinate with various teams to gather necessary information, ensure compliance with requirements, and help create compelling written documents that showcase their company's capabilities. Proposal Associates play a key role in managing timelines, formatting documents, and often contribute to writing and editing proposal content. Their work is essential in helping organizations win new business or secure funding.

What are the key skills and qualifications needed to thrive as a proposal associate, and why are they important?

To thrive as a Proposal Associate, you need strong writing, editing, and organizational skills, often supported by a bachelor's degree in communications, business, or a related field. Familiarity with proposal management software (such as RFPIO or Loopio), Microsoft Office Suite, and sometimes Shipley or APMP certifications is typical. Attention to detail, time management, and effective collaboration are vital soft skills for excelling in fast-paced proposal environments. These abilities ensure high-quality, compliant proposals that meet client requirements and increase the organization's chances of winning new business.

How does a proposal associate typically collaborate with subject matter experts during the proposal development process?

As a Proposal Associate, you will frequently work alongside subject matter experts (SMEs) to gather technical details, clarify requirements, and ensure proposal content is both accurate and compelling. This often involves scheduling interviews, facilitating information-sharing sessions, and translating complex information into clear, client-focused responses. Building strong relationships and maintaining open communication with SMEs is key to meeting tight deadlines and producing high-quality proposals. Your ability to coordinate input from multiple stakeholders is crucial throughout the proposal lifecycle.

What is the difference between Proposal Associate vs Proposal Coordinator?

AspectProposal AssociateProposal Coordinator
CredentialsTypically requires a bachelor's degree in business, communications, or related fieldSimilar educational background, often with additional certifications in project management
Work EnvironmentWorks in corporate or consulting firms, supporting proposal developmentWorks closely with teams to organize and manage proposal processes
Employer & Industry UsageCommon in government, consulting, and engineering firmsUsed across similar industries, often interchangeable in job listings

The Proposal Associate and Proposal Coordinator roles share similar educational backgrounds and work environments, focusing on supporting proposal development. The Proposal Associate often handles research and drafting, while the Proposal Coordinator manages timelines and coordination efforts. Both roles are essential in winning bids and are frequently compared by job seekers in the proposal management field.

What are the most commonly searched types of Proposal jobs in Pennsylvania?

The most popular types of Proposal jobs in Pennsylvania are:

What are popular job titles related to Proposal Associate jobs in Pennsylvania?

For Proposal Associate jobs in Pennsylvania, the most frequently searched job titles are:

What job categories do people searching Proposal Associate jobs in Pennsylvania look for?

The top searched job categories for Proposal Associate jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Proposal Associate jobs?

Cities in Pennsylvania with the most Proposal Associate job openings:

Proposal Associate jobs near you
Infographic showing various Proposal Associate job openings in Pennsylvania as of August 2026, with employment types broken down into 1% As Needed, 66% Full Time, 31% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $53,462 per year, or $25.7 per hour.

Associate Project Manager

Irex Services

East Petersburg, PA • On-site

Full-time

Posted 11 days ago

Job description

Irex Contracting Group

Position Title: Associate Project Manager

Reports to: General Manager

FLSA: Salaried Exempt

Revision Date: 08/2026

Position Summary:

The Associate Project Manager works directly with leaders in the specialty contracting industry to gain knowledge through a “hands-on” training program that combines work in the office, at job sites, at client offices, and at other locations throughout the assigned territory. The goal of our Associate program is to help new employees develop the skills they need to become successful Project Managers with their own customers and projects to manage.

The successful Associate Project Manager will learn the role of an Project Manager, which includes a diverse range of responsibilities, from estimating and proposal development to contract sales and project management. A typical day may include preparing estimates and proposals in the morning, taking a customer out to lunch, and then visiting project sites in the afternoon to review construction progress and troubleshoot any issues.

Associate Project Managers progress to the role of Assistant Project Manager as their skills develop. Assistant Project Managers must demonstrate a command of their new skills as well as achieving budgetary and revenue goals to be promoted to Project Manager.

Essential Duties and Responsibilities:

  • Learn best practices in environmental health and safety to prevent incidents and ensure compliance with applicable regulations, company policy, and customer expectations
  • Learn how to provide outstanding customer service that secures a pipeline of repeat business
  • Learn how to interpret specifications and perform material take-offs from construction drawings
  • Learn how to prepare cost estimates utilizing estimating software or field take-offs
  • Learn how to plan and coordinate with the field workforce for successful project execution
  • Learn how to manage project schedules, labor productivity, material costs, and margins
  • Learn how to develop relationships with customers, vendors, and other industry contracts
  • Learn to utilize industry-leading software tools such as Navisworks, Bluebeam, JD Edwards, Salesforce, Velocity EHS and others

Skills and Abilities:

  • Strong interpersonal skills with the ability to collaborate effectively
  • Self-motivated with the ability to work independently
  • Good problem-solving skills
  • Strong organizational skills with attention to detail
  • Strong written and verbal communication skills
  • Ability to multi-task, work under time constraints and meet deadlines
  • Working knowledge of Microsoft Excel and Word
  • Valid driver's license and the ability to travel within assigned territory as necessary

Education/Experience:

  • High school diploma or equivalent

Travel:

  • This position involves frequent travel within the assigned territory.

The duties and responsibilities described above are not a comprehensive list. Additional tasks may be assigned to the employee from time to time; the scope of the job may change as necessitated by business demands.