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Proposal Associate Jobs in Pennsylvania (NOW HIRING)

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Proposal Associate information

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$14

$25

$38

How much do proposal associate jobs pay per hour?

As of Jul 30, 2026, the average hourly pay for proposal associate in Pennsylvania is $25.70, according to ZipRecruiter salary data. Most workers in this role earn between $17.60 and $31.83 per hour, depending on experience, location, and employer.

What is the difference between Proposal Associate vs Proposal Coordinator?

AspectProposal AssociateProposal Coordinator
CredentialsTypically requires a bachelor's degree in business, communications, or related fieldSimilar educational background, often with additional certifications in project management
Work EnvironmentWorks in corporate or consulting firms, supporting proposal developmentWorks closely with teams to organize and manage proposal processes
Employer & Industry UsageCommon in government, consulting, and engineering firmsUsed across similar industries, often interchangeable in job listings

The Proposal Associate and Proposal Coordinator roles share similar educational backgrounds and work environments, focusing on supporting proposal development. The Proposal Associate often handles research and drafting, while the Proposal Coordinator manages timelines and coordination efforts. Both roles are essential in winning bids and are frequently compared by job seekers in the proposal management field.

Is a proposal coordinator a stressful job?

Proposal coordinators often work under tight deadlines and manage multiple tasks, which can create a stressful environment. Success in the role requires strong organizational skills, attention to detail, and the ability to handle pressure during proposal submissions.

How does a Proposal Associate typically collaborate with subject matter experts during the proposal development process?

As a Proposal Associate, you will frequently work alongside subject matter experts (SMEs) to gather technical details, clarify requirements, and ensure proposal content is both accurate and compelling. This often involves scheduling interviews, facilitating information-sharing sessions, and translating complex information into clear, client-focused responses. Building strong relationships and maintaining open communication with SMEs is key to meeting tight deadlines and producing high-quality proposals. Your ability to coordinate input from multiple stakeholders is crucial throughout the proposal lifecycle.

What are Proposal Associates?

Proposal Associates are professionals who support the development, organization, and submission of proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They coordinate with various teams to gather necessary information, ensure compliance with requirements, and help create compelling written documents that showcase their company's capabilities. Proposal Associates play a key role in managing timelines, formatting documents, and often contribute to writing and editing proposal content. Their work is essential in helping organizations win new business or secure funding.

What skills do you need to be a proposal specialist?

A proposal associate needs strong written and verbal communication skills, attention to detail, and the ability to analyze client needs. Proficiency in project management, familiarity with proposal software, and the ability to work under tight deadlines are also important. Knowledge of industry standards and effective collaboration with teams enhance success in this role.

What jobs will no longer exist in 2030?

Proposal Associate roles are unlikely to disappear by 2030, but some routine administrative and manual jobs may decline due to automation and AI advancements. Roles that involve repetitive tasks or data entry are especially vulnerable, while jobs requiring complex judgment and interpersonal skills are expected to persist.

What are the key skills and qualifications needed to thrive as a Proposal Associate, and why are they important?

To thrive as a Proposal Associate, you need strong writing, editing, and organizational skills, often supported by a bachelor's degree in communications, business, or a related field. Familiarity with proposal management software (such as RFPIO or Loopio), Microsoft Office Suite, and sometimes Shipley or APMP certifications is typical. Attention to detail, time management, and effective collaboration are vital soft skills for excelling in fast-paced proposal environments. These abilities ensure high-quality, compliant proposals that meet client requirements and increase the organization's chances of winning new business.

What is a proposal assistant?

A proposal assistant supports the proposal development process by gathering information, preparing documentation, and ensuring deadlines are met. They often work with proposal managers and use tools like Microsoft Office and proposal management software to organize and submit bid materials.
What are the most commonly searched types of Proposal jobs in Pennsylvania? The most popular types of Proposal jobs in Pennsylvania are:
What are popular job titles related to Proposal Associate jobs in Pennsylvania? For Proposal Associate jobs in Pennsylvania, the most frequently searched job titles are:
What job categories do people searching Proposal Associate jobs in Pennsylvania look for? The top searched job categories for Proposal Associate jobs in Pennsylvania are:
What cities in Pennsylvania are hiring for Proposal Associate jobs? Cities in Pennsylvania with the most Proposal Associate job openings:
Proposal Associate jobs near you
Infographic showing various Proposal Associate job openings in Pennsylvania as of July 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $53,462 per year, or $25.7 per hour.

Proposal Development Associate

HealthVerity

Philadelphia, PA

Other

Posted 3 days ago

New

Job description

ROLE OVERVIEW

Become a key part of our Proposals team as a Proposals Associate. You will work closely with our sales team to prepare and oversee Request for Proposals (RFPs), Request for Information (RFIs) and Questionnaires for existing and prospective clients. You will also be responsible for special project execution on the Proposals team. 

You will design and develop internal processes and relationships within our HealthVerity  organization (Sales, Consulting Principals, Marketing, Operations, Real World Data teams, & Information Security) to drive, coordinate, and facilitate input and develop responses to drive key opportunities. You will use your strong attention to detail to drive accuracy of information contained in the RFP. You will work within strict timelines, communicating information internally regarding the progress of requests, driving work through to completion. 

KEY RESPONSIBILITIES

  • Support and draft successful Requests for Proposals (RFPs), Request for Informations (RFIs), and ad-hoc questionnaires for prospective and existing clients with pace and accuracy
  • Collaborate effectively and build relationships across our HealthVerity organization, continuously improve response quality with an eye towards competitive differentiation
  • Effectively communicate status and progress of RFPs, including volume, trends in wins and losses, and other metrics on a monthly basis 
  • Develop and manage a content library that effectively reflects HealthVerity's strengths and unique capabilities, challenging us to improve our RFP database
  • Leverage AI to help drive efficiencies across the organization and increase our response times
  • Identify and develop improved processes and tools to expand our RFP reach and response success
  • Champion our RFP process and drive timeframes to ensure deadlines are met and client expectations are exceeded

QUALIFICATIONS

Required

  • 2-4 years of experience supporting RFPs, proposals, sales operations, or bid management in healthcare, life sciences, SaaS, or technology.
  • Ability to coordinate multiple stakeholders while delivering high-quality responses under tight deadlines.
  • High attention to detail, accountability, and the ability to work independently in a fast-paced environment.
  • A process-oriented mindset with a passion for improving efficiency through technology and AI.
  • Excellent written communication and project management skills.

Preferred

  • Experience in health information technology, life sciences, or related industry preferred

Base salary for the role is commensurate with experience and can range between $75,000 - 100,000 + annual bonus opportunity.

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