Proposal Assistant Jobs in Chicago, IL (NOW HIRING)

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.
We are seeking a Pitches & Proposals Coordinator to join the Chicago office. Under the general direction of the Director of Pitches and Proposals and according to established firm policies and procedures, the Pitches and Proposals Coordinator works closely with the firm's Client Growth team and business personnel to develop timely, high-quality, and competitive proposals. The Pitches and Proposals Coordinator is responsible for the development of pitches and proposals, which may include ensuring that documents are secure and in keeping with firm standards, facilitating the proposal review process, and guiding production of the final draft. The position maintains professionalism and strict confidentiality in all client and firm matters. Candidates must be self-starters who possess the ability to work independently and as part of a team. Excellent communication skills and a commitment to providing the highest quality client service are strongly preferred.
KEY RELATIONSHIPS
Support, report to and work with the Director of Pitches and Proposals on projects and key initiatives.
Support the team members of the Pitches and Proposals COE on Pitch and Proposal opportunities.
Work with the Client Growth Team and various departments throughout the firm to execute key components and requirements of pitch opportunities.
ESSENTIAL DUTIES
• Support the Pitches and Proposals team with proposal development from capture to award.
• Work closely with the firm's Client Growth team and business personnel to develop timely, high-quality, and competitive proposals.
• Create qualifications packages to include relevant practice group descriptions, and experience.
• Assist with RFP, RFQ, award submittals and application responses.
• Draft proposal content such as introduction, overview, project approach and cover letters.
• Assist with content management of past and current proposals as well as standardized RFP responses.
• Editing and proofreading qualification statements, pitch books, proposals and other related materials.
• Maintain consistent brand identity through document templates.
• Coordinate the design process for specialty materials with the graphics team.
• Ensure that documents are secure and in keeping with firm standards.
• Ensure all proposal materials are entered into iManage and EPC in accordance with Pitches and Proposals COE Key Steps and Procedures.
• Work with the Pitches and Proposals team to ensure that deadlines are met.
• Assist with tracking pitch and proposal outcomes.
• Assist with EPC record maintenance and updates.
• Assist with Pitch and Proposal report efforts and compiling data
• Responsible for communicating the progress of projects to the Director of Pitches and Proposals.
ADDITIONAL DUTIES
EXPERIENCE SKILLS REQUIRED
• Bachelor's degree or equivalent experience required
• Experience working on proposals, reading and analyzing requests for proposal (RFPs).
• Exceptional organization and ability to work in deadline-driven environments and work within teams to complete projects.
• Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, administrative abilities, and decision-making skills. Proactive with excellent troubleshooting, problem resolution, and follow-through skills.
• Possess excellent knowledge of grammar, spelling, and punctuation, proofreading, and formatting; perform administrative functions and prepare relevant documentation; proofread material for grammatical, typographical, and spelling errors; and perform file maintenance. Attention to detail and accuracy is essential.
• Proficiency with Microsoft Office Suite (Word, Excel, Access, PowerPoint) required. Database management skills desired.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information and maintain effective relationships with a diverse group of attorneys, clients, staff and outside vendors and contacts.
• Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment.
• Ability to act independently and make decisions within scope of the position's responsibilities.
• Experience collaborating with graphic designers to develop elements needed for deliverables.
• Power user of the MS Office suite including Word, Power Point, Excel and Adobe Acrobat and proficient using graphics tools within these applications.
• Experience using Saturno Experience and Proposal Center a plus.
ADDITIONAL ABILITIES REQUIRED
• Desk position requiring a combination of sedentary, walking and standing activities.
• Daily use of personal computer.
• Frequent use of telephone, mfp and other office equipment as needed.
Compensation Salary $73,500 - $110,200 / year
The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.
ABOUT THE FIRM
K&L Gates is a fully integrated global law firm with lawyers located in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.
The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.
For more information or to view other job opportunities, please click here to go back to our careers page.
Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.
Please be advised that this position requires successful completion of a background check. In accordance with the Washington State Fair Chance Act, Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance, the California Fair Chance Act, and applicable law qualified California and Washington State applicants with criminal history records will be considered. A criminal history will not categorically exclude a candidate from employment, and the Firm will consider relevant factors before making employment decisions based on criminal history information.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
BENEFITS
K&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include:

• Medical/Prescription Drug Coverage (including a Health Savings Account feature)

• Back-up Child/Elder Care and access to a caregiving concierge

• Dental Insurance

• Wellness Program

• Vision Insurance

• Pre-tax Commuting Benefits

• 401(k) Retirement Plan and Profit Sharing

• Business Travel Accident Insurance

• Short- and Long-term Disability Protection

• Pet Insurance

• Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment)

• Health Advocacy Services

• Paid Time Off (20 days/year through first 4 years of employment; 25 days/year after 5 years of employment)

• Identity Protection/Restoration and Fraud Insurance

• Parental Leave (18 weeks of which 6 are paid; short-term disability may provide additional paid time off)

• Student loan refinancing options and access to a student loan concierge service

• Paid Holidays (12)

• Addiction Resources

• Family Building Benefits

• Breast Milk Delivery and Lactation Support Services

• Flexible Spending Accounts

• Employees also may be eligible to receive bonuses and certain expense reimbursements

• Employee Assistance Program

• Professional Development and CLE Credit Opportunities

• 529 Deductions

• Relocation

• Accident Insurance

• Employee Referral Program

• Critical Illness Insurance

• Hybrid/Remote Work Opportunities

• Hospital Indemnity Insurance

• Perks including: Technology, Entertainment, and Travel Discount Programs

• Bereavement Leave

• All other benefits (such as leaves of absence) required by law

EQUAL EMPLOYMENT OPPORTUNITY
The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person's race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm's policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact askHR@klgates.com.