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Proposal Administrator Jobs (NOW HIRING)

Sila Services

Proposal Administrator

Cherry Hill, NJ · On-site

Proposal Administrator Allied Experts | Cherry Hill, NJ Position Summary Allied Experts is seeking a highly analytical and detail-oriented Proposal Administrator to join our growing team. This ...

Sila Services

Proposal Administrator

Cherry Hill, NJ · On-site

Proposal Administrator Allied Experts | Cherry Hill, NJ Position Summary Allied Experts is seeking a highly analytical and detail-oriented Proposal Administrator to join our growing team. This ...

legence

Proposal Administrator

Manhattan, NY · On-site

$65K - $80K/yr

Proposal Administrator Reports To: Marketing Director Work Policy : Four days in the office and one day work from home Position Overview: The Proposal Administrator plays a critical role in ...

M.M.A. Design LLC

Proposal Administrator

Broomfield, CO · On-site

$85K - $110K/yr

Proposal Administrator The Proposal Administrator will be an integral part of the Business Development team, helping to coordinate the complete proposal lifecycle, acting as a central hub for ...

Sila Services

Proposal Administrator

Cherry Hill, NJ · On-site

The Lead Proposal Administrator plays a critical role in the customer journey by analyzing building performance data, designing solutions, creating accurate project proposals, performing energy ...

Sila Services

Proposal Administrator

Cherry Hill, NJ · On-site

The Proposal Administrator plays a critical role in the customer journey by analyzing building performance data, designing solutions, creating accurate project proposals, performing energy modeling ...

Legence

Proposal Administrator

Manhattan, NY · On-site

$65K - $80K/yr

Proposal Administrator Reports To: Marketing Director Work Policy : Four days in the office and one day work from home Position Overview: The Proposal Administrator plays a critical role in ...

EEC Environmental

Proposal Administrator

Orange, CA · On-site

$90K - $110K/yr

We are seeking a dynamic and detail-oriented Proposal Manager to lead the development and submission of compelling proposals that advance our organizational goals. In this role, you will coordinate ...

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Proposal Administrator information

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$32K

$73.2K

$112K

How much do proposal administrator jobs pay per year?

As of Sep 14, 2026, the average yearly pay for proposal administrator in the United States is $73,187.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,000.00 and $88,000.00 per year, depending on experience, location, and employer.

What is a proposal administrator?

A Proposal Administrator is responsible for managing and coordinating the proposal development process within an organization. They ensure that proposals meet deadlines, comply with requirements, and align with company objectives. Their duties may include organizing proposal schedules, gathering necessary documentation, formatting submissions, and maintaining records of past proposals. Proposal Administrators work closely with various teams, including business development, finance, and subject matter experts, to develop competitive proposals. Attention to detail, strong organizational skills, and the ability to manage multiple deadlines are key to success in this role.

What are the typical daily responsibilities of a proposal administrator?

A Proposal Administrator typically manages and coordinates the end-to-end proposal development process, including tracking proposal deadlines, compiling documentation, editing proposal content, and ensuring compliance with client or regulatory requirements. They frequently communicate with sales, technical, and management teams to gather necessary information and resolve any discrepancies or questions that arise during the proposal process. Additionally, they may maintain proposal templates, manage submission portals, and assist in post-submission activities such as clarifications or revisions. This role often requires the ability to prioritize tasks in a fast-paced environment while ensuring accuracy and adherence to strict deadlines.

What are the key skills and qualifications needed to thrive in the proposal administrator position, and why are they important?

To thrive as a Proposal Administrator, you need strong organizational abilities, attention to detail, and proficiency in written communication, often supported by a background in business administration or a related field. Familiarity with proposal management software (such as RFPIO or Qvidian), Microsoft Office Suite, and knowledge of procurement portals or government contracting systems is often highly valued. Excellent time management, problem-solving skills, and the ability to collaborate effectively with cross-functional teams are standout soft skills for this role. These qualities ensure the timely production of compliant, persuasive proposals that meet client requirements and support organizational growth.

What does a proposal administrator do?

A proposal administrator manages the preparation and submission of proposals for projects or contracts, ensuring compliance with client requirements and company standards. They coordinate with teams to gather necessary information, review documents for accuracy, and often use software tools like Microsoft Office or proposal management systems. Their role is essential in securing new business opportunities and supporting the sales or project teams.
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What states have the most Proposal Administrator jobs?

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Proposal Administrator jobs near you
Infographic showing various Proposal Administrator job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 83% Full Time, 11% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $73,187 per year, or $35.2 per hour.

Proposal Administrator

Cherry Hill, NJ • On-site

Sila Services
Personal Services • 1 - 5K employees
Learn more about Sila Servicesexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 14 days ago

Sila Services rating

9.2

Company rating: 9.2 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

Proposal Administrator
Allied Experts | Cherry Hill, NJ
Position Summary
Allied Experts is seeking a highly analytical and detail-oriented Proposal Administrator to join our growing team. This position serves as the company's internal building performance expert, responsible for transforming home energy audits and field-collected data into comprehensive project proposals that improve a home's comfort, safety, health, durability, and energy efficiency.
The Proposal Administrator plays a critical role in the customer journey by analyzing building performance data, designing solutions, creating accurate project proposals, performing energy modeling, developing HVAC system designs, coordinating equipment selections, and maximizing available rebates and financing opportunities for homeowners.
This position requires a unique blend of technical knowledge, critical thinking, project design, data analysis, and customer-focused problem solving.
Benefits
  • Medical, Dental, and Vision Insurance
  • 401(k) with Company Match
  • Company-Paid Life Insurance
  • Ongoing Training and Professional Development
  • Opportunities for Career Advancement and Future Growth
  • Paid Time Off and Holidays
Essential Functions & Responsibilities
  • Develop accurate residential and commercial project proposals based on energy audits, building performance data, and customer needs.
  • Analyze and model project opportunities to improve home comfort, safety, health, durability, and energy efficiency.
  • Design HVAC and weatherization solutions that align with program requirements, customer goals, and company profitability targets.
  • Review audits for completeness and accuracy while providing feedback to Building Analysts and Auditors.
  • Coordinate with internal departments to ensure proper project design, equipment selection, and pricing.
  • Maximize available rebates, incentives, and financing opportunities for customers.
  • Prepare and submit project documentation to utility and rebate programs for approval and reimbursement.
  • Monitor proposal performance, win rates, and project margins while identifying opportunities for continuous improvement.
  • Maintain accurate project records and ensure compliance with program requirements and company standards.
Key Performance Indicators (KPIs)
  • Complete all assigned proposals and submissions within established timelines.
  • Maintain a high level of proposal accuracy and quality.
  • Achieve targeted gross margin goals on residential projects.
  • Ensure timely and accurate utility program submissions.
  • Review completed audits and provide actionable feedback to auditors.
  • Develop accurate Manual J calculations and HVAC system designs.
  • Effectively incorporate mechanical and weatherization considerations into project recommendations.
  • Monitor and improve proposal conversion rates and win/loss performance.
Qualifications
Required
  • Strong analytical, problem-solving, and critical thinking skills.
  • Exceptional attention to detail and organizational abilities.
  • Strong written and verbal communication skills.
  • Ability to interpret technical information and translate it into customer-focused solutions.
  • Strong time management and project management skills.
  • Advanced computer proficiency.
Preferred
  • Experience with residential energy efficiency, weatherization, HVAC, or home performance programs.
  • Experience performing Manual J calculations and HVAC system design.
  • Working knowledge of Zoho, ServiceTitan, Snugg, or similar software platforms.
  • Understanding of utility rebate programs, financing options, and energy efficiency incentives.
  • Experience developing proposals, estimates, or project designs.
Position Type & Schedule
  • Full-Time
  • Monday through Friday
  • 8:00 AM - 4:30 PM

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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