Proposal Administrator Jobs in California (NOW HIRING)

We are seeking a dynamic and detail-oriented Proposal Manager to lead the development and submission of compelling proposals that advance our organizational goals. In this role, you will coordinate cross-functional teams, craft persuasive narratives, and ensure compliance with all contractual and funding requirements. Your strategic approach will help secure vital partnerships, grants, and contracts, fueling our mission-driven initiatives. This position offers an exciting opportunity to influence organizational growth through expert proposal management and innovative program development.

EEC is a national environmental consulting firm that specializes in assessment and remediation of soil, soil gas and groundwater; environmental compliance; and storm and wastewater design and consulting. EEC is headquartered in Orange, California, and has a regional office in Annapolis, Maryland. The firm has experienced consistent growth throughout its 30-year history that has been driven by a philosophy of providing high-level, rapid turnaround, cost-effective environmental services for clients while providing a comfortable and rewarding experience for the firm’s environmental professionals. Additional information can be found on the company’s website at www.eecenvironmental.com.

• Lead the endtoend proposal process, including research, writing, editing, and submission related to environmental and engineering consulting projects, applications and contract proposals.
• Organize, update and maintain marketing library.
• Collaborate with technical leads, sales, and operations teams to develop win themes, differentiators, and strategic technical approaches.
• Facilitate proposal kickoff meetings, manage schedules, track deliverables, and integrate input from scientists, engineers, and consultants.
• Develop clear, persuasive proposals that align with funder priorities and organizational objectives.
• Manage databases and CRM tools to track proposal progress and maintain accurate records.
• Conduct thorough research on potential funding sources, contractual opportunities, and industry trends to inform proposal strategies.
• Ensure all proposals meet compliance standards, including legal requirements related to contracts and funding guidelines.
• Proofread and edit proposal documents for clarity, accuracy, and professionalism while maintaining a consistent voice across all materials.
• Oversee contract management processes to ensure timely renewal, amendments, and adherence to contractual obligations.
• Ensure strict compliance with all RFQ/RFP requirements, including technical specifications, submission formats, and regulations (e.g., SF330 for federal proposals).
• Support program development through strategic planning initiatives that align with funding opportunities.
• Develop marketing materials, including Statements of Qualifications (SOQs), brochures, and website content. Attend conferences and industry events.
Required Skills
• Strong understanding of contracts management and compliance standards.
• Proficiency in various databases for tracking proposal activities.
• Extensive experience in RFQ/RFI proposal writing and technical writing tailored to environmental engineering, remediation, and regulatory compliance consulting.
• Excellent research skills to identify new opportunities and analyze industry trends.
• Superior editing, proofreading, and writing skills with a keen eye for detail.
• Ability to craft compelling narratives for grant proposals and funding requests that resonate with funders.
• Strategic thinker with strong planning skills to align proposals with organizational goals. Join us in making a meaningful impact by securing vital resources that support our mission! This role is ideal for motivated professionals eager to leverage their proposal management expertise in a collaborative environment dedicated to positive change.
Must Have Qualifications:
• Education: Bachelor’s degree in Environmental Science, Marketing, Communications, Business, or a related technical field.
• Experience: Proven experience (often 5+ years) in proposal management, specifically within environmental, engineering, or remediation consulting services.
• Knowledge: Familiarity with hazardous waste remediation, environmental planning, or federal/state contracting regulations.
• Software Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Creative Cloud/InDesign.
• Competencies: Exceptional writing, editing, and communication skills; strong project management and organizational skills.

Location: Orange, CA (100% in office)

Benefits offered:
• Competitive marketbased salary
• Medical, Dental, Vision
• FSA
• Life/Long Term Disability
• 10 Paid Holidays
• 401(k) match and Profit Sharing
• 3 weeks PTO

EEC Environmental is an E-Verify Employer. You must be Authorized to work in the United States.

We will consider qualified applicants with criminal histories in a manner consistent with the California Fair Chance Act and local Los Angeles County Fair Chance Ordinance requirements, where applicable.

EEC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, age, status as a protected veteran, or status as a qualified individual with a disability.