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Proof Notary Jobs (NOW HIRING)

Land Title

Closing Processor - Aspen

Aspen, CO · On-site

$63K/yr

Proof recording documents for typographical errors, signatures, notary, and/or recognize omission of data; record documents with appropriate state/county agency * Perform notarial duties by following ...

Land Title

Closing Processor - DTC

Denver, CO · On-site

$52K/yr

Proof recording documents for typographical errors, signatures, notary, and/or recognize omission of data; record documents with appropriate state/county agency * Perform notarial duties by following ...

Land Title

Closing Processor - Montrose & Delta

Delta, CO · On-site

$46K/yr

Proof recording documents for typographical errors, signatures, notary, and/or recognize omission of data; record documents with appropriate state/county agency * Perform notarial duties by following ...

Robert Half

Corporate Legal Secretary

San Mateo, CA · On-site

$90K - $125K/yr

... • Prepare, revise, proof, and distribute correspondence, presentations, legal documents ... notary support for legal documents and assist with housing contract submissions, HR-related ...

Land Title

On-Call Closing Assistant

Englewood, CO · On-site

$25.50/hr

Proof recording documents for typographical errors, signatures, notary, and/or recognize omission of data; record documents with appropriate state/county agency Other Duties * Assist in training new ...

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$30.5K

$64.8K

$77K

How much do proof notary jobs pay per year?

As of Jun 6, 2026, the average yearly pay for proof notary in the United States is $64,777.00, according to ZipRecruiter salary data. Most workers in this role earn between $62,000.00 and $72,500.00 per year, depending on experience, location, and employer.

What is the difference between Proof Notary vs Notary Public?

AspectProof NotaryNotary Public
CredentialsTypically requires specific notary training and certificationRequires state-specific notary commission and training
Work EnvironmentOften works in legal, financial, or real estate settingsWorks in various settings, including banks, law offices, or private residences
Employer & IndustryEmployers include legal firms, banks, and real estate agenciesEmployers include government offices, legal firms, and private clients
Primary RoleVerifies and authenticates documents, often with additional proof requirementsWitnesses signatures and verifies identities for legal documents

Proof Notaries and Notary Publics both authenticate documents, but Proof Notaries often handle more specialized verification processes and may require additional certifications. Notary Publics serve a broader range of general notarization needs across various industries.

More about Proof Notary jobs
What cities are hiring for Proof Notary jobs? Cities with the most Proof Notary job openings:
What states have the most Proof Notary jobs? States with the most job openings for Proof Notary jobs include:
What job categories do people searching Proof Notary jobs look for? The top searched job categories for Proof Notary jobs are:
Proof Notary jobs near you
Infographic showing various Proof Notary job openings in the United States as of May 2026, with employment types broken down into 3% Locum Tenens, 85% Full Time, 9% Part Time, and 3% Contract. Highlights an 94% In-person, 3% Hybrid, and 3% Remote job distribution, with an average salary of $64,777 per year, or $31.1 per hour.
Closing Processor - Castle Rock

Closing Processor - Castle Rock

Land Title

Castle Rock, CO

$55K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 7 days ago

Job description

The Closing Processor supports the overall business plan and strategic direction of the organization by assisting in preparing settlement statements and obtaining clear title. This position provides file processing, pre-typing, disbursing and recording in support of the closing process.

This is an in-office position, Monday - Friday, 8:00am - 5:00pm.

Responsibilities:

  • Model and hold others accountable to the Land Title Guarantee Company culture and acts as a coach and mentor to others in the organization
  • Maintain customer relationships and answer customer inquiries in a timely and accurate manner
  • Coordinate daily closing activity to fulfill team responsibility of exceeding customer closing expectations
  • Obtain clear title by ordering title reports, resolving title defects, satisfying existing liens and encumbrances against property or principals; provide a proactive approach in notifying customers of potential roadblocks or issues
  • Assist in preparation of preliminary settlement statements and real estate documents
  • Prepare general and specialized closing documents; organize real estate and lender loan documents in preferred order
  • Prepare deposits and receipts, process cashier’s checks, and void or stop checks as necessary
  • Disburse funds and documents according to instructions from mortgage company, payoff lender, title and other appropriate parties
  • Proof recording documents for typographical errors, signatures, notary, and/or recognize omission of data; record documents with appropriate state/county agency
  • Perform notarial duties by following the National Notary Association Guidelines
  • Coordinate customer closing experience; guide customers to closing rooms, and schedule clean-up of closing rooms, refreshment area, and lobby
  • Provide administrative assistance in document distribution, typing reports and memos, maintaining computer-based and paper files, order and maintenance of office supplies, and performing other clerical tasks
  • Participate in department marketing activities which may include attending after-hours functions as requested or required
  • Other related duties as assigned.

Success Factors:

  • Excellent written and verbal communication skills
  • Exceptional interpersonal and customer service skills
  • Ability to maintain a high level of confidentiality
  • Excellent organizational skills
  • Highly detail-oriented

Education and Experience:

  • High school diploma or equivalent required
  • Ability to obtain Colorado Notary
  • Customer service experience strongly preferred
  • Proficiency with E-mail, Microsoft Office Suite, and Internet

Working Conditions:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

Compensation:

  • The pay for this position starts at $48,157 annually, and increases as the incumbent moves through the training and licensing program. Once the incumbent completes their training, the wage will be $55,037 annually.
  • In accordance with Colorado state law, this position is non-exempt and all overtime will be paid at time and a half.
  • There is potential for an annual employee profit-sharing bonus based upon company performance

Competitive benefits that include: 

  • Medical, dental, vision insurance  
  • Teledoc services 
  • Life insurance 
  • Traditional and Roth 401K retirement options with company match
  • Short-term and long-term disability 
  • Employee Assistance Program (EAP)
  • Continued education & training 
  • Paid Leave
  • Paid Vacation, holiday and sick time
  • Discount for services benefit

Land Title is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws.

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