Project Scheduling Coordinator Jobs in Puerto Rico

LOCATION: On Site – Pharmaceutical Manufacturing Site, Puerto Rico (Juncos/ Gurabo/ Las Piedras)

We are seeking a Project Scheduler to support capital and facility improvement projects at a pharmaceutical manufacturing site. The Project Scheduler will be responsible for developing, maintaining and analyzing detailed project schedules, primarily using Microsoft Project, for engineering, shutdown and improvement initiatives.

This is an on-site role, working closely with Project Managers, Engineering, Maintenance, Operations, EHS and external contractors. The role requires intermediate to advanced skills in MS Project and a solid understanding of project controls, critical path, dependencies and schedule risk in a GMP-regulated environment.

Main Responsibilities

• Project Scheduling & Planning
• Develop, update and maintain integrated project schedules in Microsoft Project for multiple concurrent projects.
• Break down project scope into activities and work packages with appropriate durations, logic ties and constraints.
• Identify and manage critical path, near-critical activities, and key milestones to support decision-making.
• Coordinate with Project Managers and technical leads to ensure schedules reflect realistic execution plans.
• Schedule Control & Reporting
• Track schedule progress, update actual start/finish dates, and maintain look-ahead schedules (weekly/monthly).
• Analyze variances versus baseline and prepare schedule impact assessments for scope changes and issues.
• Generate regular schedule reports, charts and dashboards for management and stakeholders.
• Support integration of schedule information with cost and resource data when required (basic project controls).
• Coordination & Stakeholder Interface
• Facilitate schedule review meetings with Project Managers, Engineering, Operations, Quality and contractors.
• Gather input from discipline leads to update activities, constraints and resource assumptions.
• Communicate clearly schedule risks, constraints and potential conflicts between projects or operations.
• Support planning for shutdown windows, tie-ins, and other high-impact activities to minimize production impact.
• Compliance & Documentation
• Ensure that schedule development and updates follow internal procedures and project management standards.
• Maintain proper documentation of schedule baselines, revisions and approvals.
• Support preparation of presentations, reports and documentation for audits or management reviews as needed.

General Requirements

• Bilingual (Spanish and English) – written and spoken.
• Intermediate to advanced proficiency in Microsoft Project is required.
• Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint).
• Strong analytical, organizational and time-management skills.
• Ability to work on site and to adjust schedule (extended hours/weekends) during critical projector shutdown windows.

Education Requirements

• Bachelor’s degree in Engineering, Project Management, Business, or related discipline; or equivalent relevant experience.

Experience Requirements

• Minimum 3–5 years of experience in project scheduling, planning or project controls in industrial, pharmaceutical or manufacturing environments.
• Demonstrated experience creating and managing schedules in MS Project (intermediate to advanced level).
• Experience supporting capital projects, shutdowns, maintenance turn arounds or facility improvement initiatives.
• Expertise with project management concepts and tools (scope, schedule, cost, risk, change control).
• Experience working in or supporting GMP-regulated environments is preferred.

Preferred

• Experience in pharmaceutical or medical devices manufacturing and capital projects.
• Project Management course is a plus.

Key Skills

• Strong attention to detail and accuracy in schedule data.
• Ability to interpret technical information and convert it into logical activities and dependencies.
• Effective communication skills to present schedule information to technical and non-technical audiences.
• Team-oriented, proactive and comfortable working in a fast-paced, changing environment.

Compensation

Hourly rate will be defined based on experience, skills and alignment with project requirements.