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Project Operations Associate Jobs in Pennsylvania

JMF Underground

Operations Coordinator

Mechanicsburg, PA · On-site

$55K - $65K/yr

High school diploma or equivalent required; associate degree preferred. * 2+ years of administrative, project support, or operations coordination experience. * Construction, utility, or project-based ...

JMF

Operations Coordinator

Mechanicsburg, PA · On-site

High school diploma or equivalent required; associate degree preferred. * 2+ years of administrative, project support, or operations coordination experience. * Construction, utility, or project-based ...

ALO

$17/hr

Execute company-level operations-focused directives, projects and initiates, in partnership with ... ASSOCIATE QUALIFICATIONS * 1+ years prior work experience in a client-centric, sales & operational ...

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Project Operations Associate information

What is a project operations associate?

Project Operations Associates are professionals who support project managers and teams by coordinating project activities, managing documentation, and ensuring that workflows run smoothly. They handle administrative tasks, monitor project timelines, assist with budgeting, and facilitate communication between different departments. Their role is crucial in keeping projects organized, on schedule, and within scope. Ultimately, they help ensure the successful execution of projects by providing operational and logistical support.

What are the key skills and qualifications needed to thrive as a project operations associate?

To thrive as a Project Operations Associate, you need strong organizational skills, attention to detail, and a background in business administration or project management. Familiarity with project management software (like Asana, Trello, or MS Project), proficiency in Excel, and sometimes certification such as CAPM are commonly required. Excellent communication, problem-solving abilities, and teamwork make someone stand out in this position. These skills are crucial for ensuring projects run smoothly, deadlines are met, and stakeholders remain informed and engaged.

What are some common challenges faced by project operations associates, and how can they be effectively managed?

Project Operations Associates often juggle multiple responsibilities, such as coordinating project schedules, managing documentation, and ensuring clear communication among team members. One common challenge is balancing competing deadlines across several projects while maintaining accuracy and attention to detail. Effective time management, proactive communication, and familiarity with project management tools are crucial for success in this role. By staying organized and regularly updating stakeholders, Project Operations Associates can help projects run smoothly and efficiently.

What is the difference between Project Operations Associate vs Project Coordinator?

AspectProject Operations AssociateProject Coordinator
Required CredentialsTypically a bachelor's degree in business, management, or related field; some certifications like PMP or CAPM are a plusUsually a bachelor's degree; certifications like CAPM can be beneficial but are not mandatory
Work EnvironmentSupports project execution, manages resources, and ensures operational efficiency within project teamsAssists in planning, scheduling, and coordinating project activities and communication
Employer & Industry UsageCommon in consulting, tech, and corporate sectors focusing on project executionWidely used across industries including construction, IT, and marketing for project support

The Project Operations Associate focuses on the operational aspects of projects, ensuring resources and processes run smoothly. In contrast, the Project Coordinator primarily handles planning, scheduling, and communication tasks. Both roles require similar educational backgrounds and certifications, but their core responsibilities differ slightly, with the Associate more involved in operational execution and the Coordinator in project planning and coordination.

What are the most commonly searched types of Project Operations jobs in Pennsylvania?

The most popular types of Project Operations jobs in Pennsylvania are:

What are popular job titles related to Project Operations Associate jobs in Pennsylvania?

For Project Operations Associate jobs in Pennsylvania, the most frequently searched job titles are:

What job categories do people searching Project Operations Associate jobs in Pennsylvania look for?

The top searched job categories for Project Operations Associate jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Project Operations Associate jobs?

Cities in Pennsylvania with the most Project Operations Associate job openings:

Project Operations Associate jobs near you
Infographic showing various Project Operations Associate job openings in Pennsylvania as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Fundraising Operations Associate

WHYY INC

Philadelphia, PA • On-site

Full-time

Posted 4 days ago

Job description

About WHYY
WHYY serves the Philadelphia region with trusted journalism, eye-opening storytelling and intimate local arts programming. Our curiosity and commitment to this community is what drives our programming. It's also what drives our hiring.
Below you'll find an employment opportunity in the fast-paced setting of the Philadelphia region's leading public media provider. The award-winning professional staff of WHYY sets the bar high in television, radio and online. Whether it's preparing a program to air or a behind-the-scenes role in support, all positions are vital to continuing-and growing-our impact in our community.
WHYY offers a voice to those not heard, a platform to share everyone's stories, a foundation to empower early and lifelong learners and a trusted space for unbiased news. Learn more about our Social Responsibility Program. It's how we live.
About the Role
Overall fundraising operations support focused on gift and data processing including significant gift processing during seasonal busy periods.
Maintenance of the fundraising CRM (Revolution CRM by ROI Solutions, Inc.) and its supporting systems, including movement and coordination of data between/among the various platforms.
Assistance with upkeep of data quality throughout the fundraising ecosystem including both bulk and manual data management processes.
MAJOR DUTIES AND RESPONSIBILITIES
  • Conduct Gift Processing work including during heavy fundraising periods such as pledge drives and calendar and fiscal year-end periods. Process donations, pledges, recurring gifts, matching gifts, and event revenue including donations uploads, remote capture of live checks, batch entry, keying payments (in-house mail and ACH receipts and caging vendor exceptions/rejects), eCRM pending queue matching and manual processing, matching gift administration, reversals, adjustments and other processing tasks as assigned.

  • Run regular data maintenance routines, including uploads/imports, exports, global adds and changes, including:
    • Daily uploads of donation transactions from one or more external vendor platforms and internal processes such as payroll deduction
    • Ad-hoc, monthly and annual source code uploads and corrections
    • Contact history uploads relative to direct mail and telemarketing pulls
    • Other routines as assigned

  • Reference Account and Transaction Maintenance functionalities in CRM to identify and conduct clean-up and de-duplication processes and tasks.

  • Handle needed constituent record adjustments to biographical, engagement and other key data driven by gift processing details, return mail, exception and other reports from vendor platforms and survey respondent data, among others. Analyze information, populating all appropriate data fields and utilizing publicly accessible online tools for information not readily available.

  • Conduct data clean-up and data entry projects as assigned.

  • Support Fundraising Systems and Operations' other tasks and priorities as assigned.

Education: Any combination equivalent to a Bachelor's degree (data management, social science or related field.
Experience: One year experience in an office environment involving database and computer work.
Software/Technical Skills: Familiarity with database operations. Advanced-level Microsoft Word and Excel skills are required with exposure to Microsoft 365 software in its entirety being ideal. The ability to self-teach certain systems and technology aspects using platform documentation and training videos is also required. Some exposure to data visualization applications is a plus.

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