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Project Operations Associate Jobs in Pennsylvania

Proexco LLC

Operations Associate

Malvern, PA

$40K - $45K/yr

Fitness Machine Technicians Operations Associate Fitness Machine Technicians is an award winning ... Well organized with strong project management skills and attention to detail * Excellent problem ...

Proexco LLC

Operations Associate

Malvern, PA · On-site

$40K - $45K/yr

Fitness Machine Technicians Operations Associate Fitness Machine Technicians is an award winning ... Well organized with strong project management skills and attention to detail * Excellent problem ...

ALO

Execute company-level operations-focused directives, projects and initiates, in partnership with ... Operations Associate Qualifications * 1+ years prior work experience in a client-centric, sales ...

ALO

Execute company-level operations-focused directives, projects and initiates, in partnership with ... Operations Associate Qualifications * 1+ years prior work experience in a client-centric, sales ...

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Project Operations Associate information

What is a project operations associate?

Project Operations Associates are professionals who support project managers and teams by coordinating project activities, managing documentation, and ensuring that workflows run smoothly. They handle administrative tasks, monitor project timelines, assist with budgeting, and facilitate communication between different departments. Their role is crucial in keeping projects organized, on schedule, and within scope. Ultimately, they help ensure the successful execution of projects by providing operational and logistical support.

What are the key skills and qualifications needed to thrive as a project operations associate?

To thrive as a Project Operations Associate, you need strong organizational skills, attention to detail, and a background in business administration or project management. Familiarity with project management software (like Asana, Trello, or MS Project), proficiency in Excel, and sometimes certification such as CAPM are commonly required. Excellent communication, problem-solving abilities, and teamwork make someone stand out in this position. These skills are crucial for ensuring projects run smoothly, deadlines are met, and stakeholders remain informed and engaged.

What are some common challenges faced by project operations associates, and how can they be effectively managed?

Project Operations Associates often juggle multiple responsibilities, such as coordinating project schedules, managing documentation, and ensuring clear communication among team members. One common challenge is balancing competing deadlines across several projects while maintaining accuracy and attention to detail. Effective time management, proactive communication, and familiarity with project management tools are crucial for success in this role. By staying organized and regularly updating stakeholders, Project Operations Associates can help projects run smoothly and efficiently.

What is the difference between Project Operations Associate vs Project Coordinator?

AspectProject Operations AssociateProject Coordinator
Required CredentialsTypically a bachelor's degree in business, management, or related field; some certifications like PMP or CAPM are a plusUsually a bachelor's degree; certifications like CAPM can be beneficial but are not mandatory
Work EnvironmentSupports project execution, manages resources, and ensures operational efficiency within project teamsAssists in planning, scheduling, and coordinating project activities and communication
Employer & Industry UsageCommon in consulting, tech, and corporate sectors focusing on project executionWidely used across industries including construction, IT, and marketing for project support

The Project Operations Associate focuses on the operational aspects of projects, ensuring resources and processes run smoothly. In contrast, the Project Coordinator primarily handles planning, scheduling, and communication tasks. Both roles require similar educational backgrounds and certifications, but their core responsibilities differ slightly, with the Associate more involved in operational execution and the Coordinator in project planning and coordination.

What are the most commonly searched types of Project Operations jobs in Pennsylvania?

The most popular types of Project Operations jobs in Pennsylvania are:

What are popular job titles related to Project Operations Associate jobs in Pennsylvania?

For Project Operations Associate jobs in Pennsylvania, the most frequently searched job titles are:

What job categories do people searching Project Operations Associate jobs in Pennsylvania look for?

The top searched job categories for Project Operations Associate jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Project Operations Associate jobs?

Cities in Pennsylvania with the most Project Operations Associate job openings:

Project Operations Associate jobs near you
Infographic showing various Project Operations Associate job openings in Pennsylvania as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Operations Associate

Proexco LLC

Malvern, PA

$40K - $45K/yr

Full-time

Re-posted 4 days ago

Job description

Fitness Machine Technicians Operations Associate

Fitness Machine Technicians is an award winning, rapidly growing international service franchise in Malvern, PA that repairs and maintains exercise equipment. We started franchising in January 2018 and currently have 46 franchisees in over 100 U.S. territories and in one province in Canada. We are on track to have 50+ by the end of the year.

As an active member of Fitness Machine Technicians’ Operations team, the Operations Assistant is responsible for building relationships with FMT franchisees and supporting their needs as they grow their businesses. You will learn the ins and outs of the exciting franchise world.

Duties:

· Operations position providing support to our franchisees. Reports to the Director of Operations

· Onboard new franchisees into our system by creating email addresses, providing access to our systems and reviewing the timeline and steps necessary to open their business successfully

· Schedule and help train new franchisees on our systems/processes essential to running their day to day operations

· Manage manufacturer relationships and update manufacturer database

· Edit the franchisee Operations Manual as needed. Disseminate to franchisees.

· Roll out new policies and procedures and ensure they are properly implemented

· Assist as needed in the planning and execution of our Annual Franchisee Conference in November

· Train and provide support for questions our Field Service Management System and HubSpot

· Review social networking websites periodically to ensure they are meeting brand standards periodically

· Provide general administrative duties as needed

Qualifications/Skills

  • Bachelor’s degree plus 3 years of office experience.
  • Need to understand the basics of running a small business in order to help franchisees
  • Willing to communicate by phone, email, text and Zoom. Must be willing to answer franchisee phone calls and listen to franchisee concerns.
  • Must be able to communicate and work with franchisees aged 30 - 65
  • Excellent oral, written, interpersonal skills and ability to build relationships with franchisees
  • Well organized with strong project management skills and attention to detail
  • Excellent problem resolution skills with a creative solution oriented mindset

· Be able to work independently to multi-task, and to prioritize workload

· Trusted confidant who maintains a high level of confidentiality, sense of discretion, and acts with integrity.

  • Should be proficient with Microsoft Office (Word/Excel/PowerPoint).
  • Experience with QuickBooks Online preferred
  • Adobe Acrobat, Trello and/or HubSpot is a plus
  • Ability to work onsite in Malvern office

Salary $40,000 - $45,000.