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Project Operations Associate Jobs in Maine (NOW HIRING)

MedRhythms

Operations Associate

Portland, ME · On-site

Position Overview The Operations Associate supports patients, healthcare providers, and internal ... Complete ad-hoc projects as needed, which could include drafting communications, synthesizing data ...

Luminary

The Operations Associate will be a core structure of our Operations Team. The role requires strong ... Other adhoc travel planning projects Compensation & Perks: * Competitive Salary * Generous Health ...

Luminary

Operations Associate (Remote)

Kingfield, ME · On-site +1

The Operations Associate will be a core structure of our Operations Team. The role requires strong ... Other adhoc travel planning projects Compensation & Perks: * Competitive Salary * Generous Health ...

MedRhythms

Operations Associate

Portland, ME

Position Overview The Operations Associate supports patients, healthcare providers, and internal ... Complete ad-hoc projects as needed, which could include drafting communications, synthesizing data ...

MedRhythms

Operations Associate

Portland, ME · On-site

Position Overview The Operations Associate supports patients, healthcare providers, and internal ... Complete ad-hoc projects as needed, which could include drafting communications, synthesizing data ...

Athenahealth

Posting Outcomes Associate

Belfast, ME · On-site

$50K - $86K/yr

In this role, the Posting Operations Associate will be responsible for taking ownership of complete processes and smaller projects while coordinating across functions to achieve team objectives. This ...

Saks OFF 5TH

Associate Operations

Arundel, ME · On-site

We are seeking a motivated and creative Operations Associate to oversee merchandise displays and ... Proven time management skills and comfortable managing multiple projects with shifting priorities

Athenahealth

Posting Outcomes Associate

Belfast, ME · On-site

$50K - $86K/yr

In this role, the Posting Operations Associate will be responsible for taking ownership of complete processes and smaller projects while coordinating across functions to achieve team objectives. This ...

Unitil

Operations Services Associate

Portland, ME · On-site

Position Purpose Provide quality service and a full range of administrative and operations support ... Project a positive and professional approach in all areas of responsibilities. * Demonstrated ...

Athenahealth

Product Operations Senior Associate

Belfast, ME · On-site +1

$83K - $141K/yr

... projects that improve product operating practices or support broader team priorities. * Help ... Operations. * Participate in team meetings, planning sessions, and cross-functional working groups ...

Walmart

Realty Project Coach

Saco, ME · On-site

$60K - $110K/yr

As a Realty Project Coach, you'll join our Realty Execution team for Walmart US. You will take ... Understand plans and minimize impact on store operations. * Develop Associates: Provide supervision ...

Walmart

Realty Project Coach

Scarborough, ME · On-site

$60K - $110K/yr

As a Realty Project Coach, you'll join our Realty Execution team for Walmart US. You will take ... Understand plans and minimize impact on store operations. * Develop Associates: Provide supervision ...

Walmart

Realty Project Coach

Cumberland Center, ME · On-site

$60K - $110K/yr

As a Realty Project Coach, you'll join our Realty Execution team for Walmart US. You will take ... Understand plans and minimize impact on store operations. * Develop Associates: Provide supervision ...

Walmart

Realty Project Coach

Biddeford, ME · On-site

$60K - $110K/yr

As a Realty Project Coach, you'll join our Realty Execution team for Walmart US. You will take ... Understand plans and minimize impact on store operations. * Develop Associates: Provide supervision ...

Walmart

Realty Project Coach

Lisbon Falls, ME · On-site

$60K - $110K/yr

As a Realty Project Coach, you'll join our Realty Execution team for Walmart US. You will take ... Understand plans and minimize impact on store operations. * Develop Associates: Provide supervision ...

Walmart

Realty Project Coach

Scarborough, ME · On-site

$60K - $110K/yr

As a Realty Project Coach, you'll join our Realty Execution team for Walmart US. You will take ... Understand plans and minimize impact on store operations. * Develop Associates: Provide supervision ...

Walmart

Realty Project Coach

Westbrook, ME · On-site

$60K - $110K/yr

As a Realty Project Coach, you'll join our Realty Execution team for Walmart US. You will take ... Understand plans and minimize impact on store operations. * Develop Associates: Provide supervision ...

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Project Operations Associate information

What is the difference between Project Operations Associate vs Project Coordinator?

AspectProject Operations AssociateProject Coordinator
Required CredentialsTypically a bachelor's degree in business, management, or related field; some certifications like PMP or CAPM are a plusUsually a bachelor's degree; certifications like CAPM can be beneficial but are not mandatory
Work EnvironmentSupports project execution, manages resources, and ensures operational efficiency within project teamsAssists in planning, scheduling, and coordinating project activities and communication
Employer & Industry UsageCommon in consulting, tech, and corporate sectors focusing on project executionWidely used across industries including construction, IT, and marketing for project support

The Project Operations Associate focuses on the operational aspects of projects, ensuring resources and processes run smoothly. In contrast, the Project Coordinator primarily handles planning, scheduling, and communication tasks. Both roles require similar educational backgrounds and certifications, but their core responsibilities differ slightly, with the Associate more involved in operational execution and the Coordinator in project planning and coordination.

What is a project operations associate?

Project Operations Associates are professionals who support project managers and teams by coordinating project activities, managing documentation, and ensuring that workflows run smoothly. They handle administrative tasks, monitor project timelines, assist with budgeting, and facilitate communication between different departments. Their role is crucial in keeping projects organized, on schedule, and within scope. Ultimately, they help ensure the successful execution of projects by providing operational and logistical support.

What are the key skills and qualifications needed to thrive as a project operations associate?

To thrive as a Project Operations Associate, you need strong organizational skills, attention to detail, and a background in business administration or project management. Familiarity with project management software (like Asana, Trello, or MS Project), proficiency in Excel, and sometimes certification such as CAPM are commonly required. Excellent communication, problem-solving abilities, and teamwork make someone stand out in this position. These skills are crucial for ensuring projects run smoothly, deadlines are met, and stakeholders remain informed and engaged.

What are some common challenges faced by project operations associates, and how can they be effectively managed?

Project Operations Associates often juggle multiple responsibilities, such as coordinating project schedules, managing documentation, and ensuring clear communication among team members. One common challenge is balancing competing deadlines across several projects while maintaining accuracy and attention to detail. Effective time management, proactive communication, and familiarity with project management tools are crucial for success in this role. By staying organized and regularly updating stakeholders, Project Operations Associates can help projects run smoothly and efficiently.
What are popular job titles related to Project Operations Associate jobs in Maine? For Project Operations Associate jobs in Maine, the most frequently searched job titles are:
What job categories do people searching Project Operations Associate jobs in Maine look for? The top searched job categories for Project Operations Associate jobs in Maine are:
What cities in Maine are hiring for Project Operations Associate jobs? Cities in Maine with the most Project Operations Associate job openings:
Project Operations Associate jobs near you
Infographic showing various Project Operations Associate job openings in Maine as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Operations Associate

MedRhythms

Portland, ME • On-site

Full-time

Medical, Life, PTO

Re-posted 19 days ago

Job description

NOTICE 

Please be aware that individuals have been receiving fraudulent interview and job offers from perpetrators seeking to acquire personal information. If you are asked to provide personal or financial information, pay a fee to apply for a position, accept an offer via email, text, or other messaging system, or if you are suspicious for other reasons that fraudulent activity may have occurred during your recruiting process, then please contact us directly at [email protected]. MedRhythms will never ask for sensitive information before a candidate accepts an offer, we do not request a fee for applying to a job, we will not text you, and we will never conduct interviews via messaging systems. 

Company Overview

MedRhythms is pioneering the development of next-generation neurotherapeutics designed to improve walking, mobility, and related functional outcomes via a proprietary, patented technology platform. Our mission is to help patients regain their mobility, by expanding access to patient-centered, world-class medical devices.

Our groundbreaking technology uses sensors, software, and music to deliver evidence-based interventions to improve walking. At its core is a cutting-edge treatment mechanism based on the latest neuroscience research in music: rhythm can be used clinically to directly target the human motor system and improve functional outcomes in walking. It's our mission to see these outcomes realized for the millions of people worldwide who struggle with walking impairments, in conditions including stroke, Parkinson's disease, and multiple sclerosis. In late 2023, MedRhythms launched InTandem, an FDA-authorized, prescription-only, home-use device intended to improve walking in adults with chronic stroke, and secured a new unique HCPCS reimbursement code in 2024. In early 2025, MOVIVE, our second FDA-authorized, prescription-only device was released to support gait rehabilitation and motor function for people living with Parkinson's disease. 

We are committed to developing evidence-based treatments, and have conducted clinical trials with leading research institutions across the U.S., including Johns Hopkins, Boston University, Mount Sinai, Cleveland Clinic, and Spaulding Rehabilitation. 

Cultural Pillars that drive us and our success: 
We are committed to People First
We are committed to Excellence Always
We are committed to being Action Focused

At MedRhythms, we value the passion and diversity that people bring with them everyday. It is crucial to our culture when it comes to building a successful and innovative team. If you are unsure whether your experience is a perfect fit for the position you are interested in, we encourage you to apply.

Position Overview 

The Operations Associate supports patients, healthcare providers, and internal teams in coordinating prescription services from enrollment through fulfillment. This role ensures documentation is complete and accurate, facilitates communication to obtain required information, and helps maintain timely prescription processing. The ideal candidate is detail-oriented, organized, and committed to delivering a positive patient and provider experience while adhering to privacy and compliance standards.

Responsibilities
  • Case manage prescriptions from intake to completion, monitoring missing information and screening for completeness and quality on all documentation
  • Review assigned forms and documents for required information; flag missing or incomplete items.
  • Contact healthcare provider offices via fax, email, and phone to request missing documentation or information.
  • Record all outreach attempts, and communications in the Company's CRM (Salesforce).
  • Enter information provided on patient enrollment forms and other documents into the company's CRM (Salesforce).
  • Upload, categorize, and/or save digital files according to Company procedures.
  • Prepare and send routine communications, using approved templates when applicable.
  • Communicate professionally and in compliance with Company privacy standards and applicable regulations.
  • Complete ad-hoc projects as needed, which could include drafting communications, synthesizing data, or preparing other resources for internal communications and/or partner relationships
We're looking for you to bring
  • Strong organizational and problem-solving skills with attention to detail
  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
  • Strong written and verbal communication skills
  • Proficiency in Google Suite or Microsoft office; experience with CRM systems (e.g., Salesforce) a plus.
  • Ability to handle sensitive information with discretion and professionalism
  • Ability to learn quickly and adapt to the constantly shifting healthcare landscape
Helpful experiences and skills (if you don't have them, it's not a dealbreaker)
  • Experience in the healthcare or pharmaceutical industry, with knowledge of regulatory requirements and compliance standards.
  • Experience with customer service software (e.g., Zendesk, Salesforce)
  • Familiarity with digital therapeutics or medical devices. 
  • Experience working in a startup or fast-paced environment, with the ability to adapt to change and navigate ambiguity.
What we can offer you
  • Meaningful, purpose driven work on a life-changing product
  • Opportunity for growth across various functions
  • Collaborative, supportive, smart and fun team
  • Generous paid time off: vacation, sick and volunteer time off
  • Downtown Portland, Maine office: Inviting office in the heart of the Old Port
$0 - $0 one-time
Compensation will be in alignment with market data, commensurate with experience, skills and qualifications, and a combination of salary and bonus potential. 
We are an equal opportunity employer and welcome people of diverse backgrounds, experiences, abilities, and perspectives. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the talent selection process, please reach out to [email protected]
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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