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Project Operations Associate Jobs in Maine (NOW HIRING)

Luminary

Operations Associate (Remote)

Kingfield, ME · On-site +1

The Operations Associate will be a core structure of our Operations Team. The role requires strong ... Other adhoc travel planning projects Compensation & Perks: * Competitive Salary * Generous Health ...

Luminary

The Operations Associate will be a core structure of our Operations Team. The role requires strong ... Other adhoc travel planning projects Compensation & Perks: * Competitive Salary * Generous Health ...

Athenahealth

Marketplace Operations Associate

Belfast, ME · On-site

$50K - $86K/yr

The Marketplace Operations Associate supports operational workflows tied to billing, invoicing ... Additional Job Responsibilities: * Assist with special projects related to marketplace operations ...

MedRhythms

Operations Associate

Portland, ME · On-site

Position Overview The Operations Associate supports patients, healthcare providers, and internal ... Complete ad-hoc projects as needed, which could include drafting communications, synthesizing data ...

MedRhythms

Operations Associate

Portland, ME · On-site

Position Overview The Operations Associate supports patients, healthcare providers, and internal ... Complete ad-hoc projects as needed, which could include drafting communications, synthesizing data ...

Athenahealth

Posting Outcomes Associate

Belfast, ME · On-site

$50K - $86K/yr

In this role, the Posting Operations Associate will be responsible for taking ownership of complete processes and smaller projects while coordinating across functions to achieve team objectives. This ...

Saks OFF 5TH

Associate Operations

Arundel, ME

We are seeking a motivated and creative Operations Associate to oversee merchandise displays and ... Proven time management skills and comfortable managing multiple projects with shifting priorities

Athenahealth

Posting Outcomes Associate

Belfast, ME · On-site

$50K - $86K/yr

In this role, the Posting Operations Associate will be responsible for taking ownership of complete processes and smaller projects while coordinating across functions to achieve team objectives. This ...

Unitil

Operations Services Associate

Portland, ME · On-site

Position Purpose Provide quality service and a full range of administrative and operations support ... Project a positive and professional approach in all areas of responsibilities. * Demonstrated ...

Athenahealth

Product Operations Senior Associate

Belfast, ME · On-site +1

$83K - $141K/yr

... projects that improve product operating practices or support broader team priorities. * Help ... Operations. * Participate in team meetings, planning sessions, and cross-functional working groups ...

Wood Plc

Project Administrator

Portland, ME · On-site

... facets of the operation. This position offers an opportunity to advance your career while ... High School diploma (or equivalent), associate's or bachelor's degree * Strong verbal, written, and ...

Sargent Electric

Project Coordinator

Lewiston, ME · On-site

Gather input from estimating, operations, project managers, safety, and vendors. * Compile proposal ... Associate's degree or equivalent combination of education and relevant experience WHY JOIN SARGENT ...

Sargent Electric

Project Coordinator

Lewiston, ME · On-site

Gather input from estimating, operations, project managers, safety, and vendors. * Compile proposal ... Associate's degree or equivalent combination of education and relevant experience WHY JOIN SARGENT ...

Sargent Electric

Project Coordinator

Lewiston, ME · On-site

Gather input from estimating, operations, project managers, safety, and vendors. * Compile proposal ... Associate's degree or equivalent combination of education and relevant experience WHY JOIN SARGENT ...

PTAG Inc.

Project Support

Augusta, ME · On-site

$50K/yr

Our mission is to help our clients achieve successful delivery and efficient operation of their capital projects. Our vision is to support global leaders in the selection, planning, and execution of ...

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Project Operations Associate information

What is a project operations associate?

Project Operations Associates are professionals who support project managers and teams by coordinating project activities, managing documentation, and ensuring that workflows run smoothly. They handle administrative tasks, monitor project timelines, assist with budgeting, and facilitate communication between different departments. Their role is crucial in keeping projects organized, on schedule, and within scope. Ultimately, they help ensure the successful execution of projects by providing operational and logistical support.

What are the key skills and qualifications needed to thrive as a project operations associate?

To thrive as a Project Operations Associate, you need strong organizational skills, attention to detail, and a background in business administration or project management. Familiarity with project management software (like Asana, Trello, or MS Project), proficiency in Excel, and sometimes certification such as CAPM are commonly required. Excellent communication, problem-solving abilities, and teamwork make someone stand out in this position. These skills are crucial for ensuring projects run smoothly, deadlines are met, and stakeholders remain informed and engaged.

What are some common challenges faced by project operations associates, and how can they be effectively managed?

Project Operations Associates often juggle multiple responsibilities, such as coordinating project schedules, managing documentation, and ensuring clear communication among team members. One common challenge is balancing competing deadlines across several projects while maintaining accuracy and attention to detail. Effective time management, proactive communication, and familiarity with project management tools are crucial for success in this role. By staying organized and regularly updating stakeholders, Project Operations Associates can help projects run smoothly and efficiently.

What is the difference between Project Operations Associate vs Project Coordinator?

AspectProject Operations AssociateProject Coordinator
Required CredentialsTypically a bachelor's degree in business, management, or related field; some certifications like PMP or CAPM are a plusUsually a bachelor's degree; certifications like CAPM can be beneficial but are not mandatory
Work EnvironmentSupports project execution, manages resources, and ensures operational efficiency within project teamsAssists in planning, scheduling, and coordinating project activities and communication
Employer & Industry UsageCommon in consulting, tech, and corporate sectors focusing on project executionWidely used across industries including construction, IT, and marketing for project support

The Project Operations Associate focuses on the operational aspects of projects, ensuring resources and processes run smoothly. In contrast, the Project Coordinator primarily handles planning, scheduling, and communication tasks. Both roles require similar educational backgrounds and certifications, but their core responsibilities differ slightly, with the Associate more involved in operational execution and the Coordinator in project planning and coordination.

What job categories do people searching Project Operations Associate jobs in Maine look for?

The top searched job categories for Project Operations Associate jobs in Maine are:

What cities in Maine are hiring for Project Operations Associate jobs?

Cities in Maine with the most Project Operations Associate job openings:

Project Operations Associate jobs near you
Infographic showing various Project Operations Associate job openings in Maine as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Operations Associate (Remote)

Kingfield, ME • On-site, Remote

Luminary
See more jobs at Luminaryexternal

Full-time

Medical, Retirement

Re-posted 15 days ago

Job description

The Operations Associate will be a core structure of our Operations Team. The role requires strong organizational skills, creative problem solving, and extraordinary time management skills. Luminary Travel is a fast paced environment with lots of daily changes that require adaptability. It is very important to have the ability to manage stressful situations and execute detailed tasks in a calm and controlled manner. The Operations Associate is the key to making sure that our trips are planned/executed meticulously and go off without a hitch. We are looking for someone who enjoys travel planning and is able to view trips from both the Clients eyes and the Travel Planners point of view to make decisions that are always best for our clients.
Requirements:
  • Bachelor's Degree
  • Minimum of two (2) years of work experience
  • Exceptional organizational skills with the ability to multitask
  • Exceptional listening skills with the ability to quickly identify issues and proactively solve problems
  • Tech-savvy and comfortable with navigating web-based reservation programs, helpdesk software, internet searches, airline websites/apps, SMS messaging, and smartphone apps
  • Dependable and flexible with work schedule
  • Proven ability to work independently with minimal supervision in a fast-paced environment
  • A passionate approach to customer service, positive attitude, and strong work ethic
  • Professional verbal, and written communication skills using appropriate grammar, terminology, tone, cadence, and pronunciation
  • Must be able to work various shifts including irregular shifts, holidays, and weekends
  • Must own smartphone
  • Be able to pass a criminal and employment background check

Preferred Skills:
  • Multi-lingual
  • High level of cultural awareness
  • Knowledge of or experience in the Travel Industry
  • Experience working in a remote environment
  • Knowledge of Salesforce and Axus softwares

Initial Responsibilities
  • Accurately book reservations and ensure all service details are collected on behalf of the clients
  • Assist with the planning and finalization of client travel itineraries
  • Research hotel rates and room options as part of the trip planning process
  • Cross check and reconfirm client itineraries with vendors and partners to ensure accuracy prior to trip start date
  • Input/update and ensure accuracy of Client Itineraries information entered into Axus (Itinerary Software)
  • Input/update and ensure accuracy of information entered into Salesforce
  • Answer busy incoming phone calls, emails, and text messages in a professional and timely manner
  • Coordinate details of new and existing service reservations
  • Update reservations with changes and additions as needed
  • Assess what service details are missing and reach out to the Client Service Manager to collect as needed
  • Manage and prioritize a lengthy queue of daily/weekly tasks within Salesforce's task list
  • Send daily reminders of upcoming services via email and text to clients and concierge
  • Exhibit utmost confidentiality with clients and client information
  • Accept and accurately process credit card payments and invoices for services rendered
  • Provide excellent customer service to clients
  • Other adhoc travel planning projects

Compensation & Perks:
  • Competitive Salary
  • Generous Healthcare Benefits for US-based employees
  • 401K Offering for US-based employees
  • Annual Team Retreat
  • Ongoing opportunities for professional development
  • Discounted Hotel Rates and Complimentary nights when available on World Travel
  • The chance to be part of a growing, driven company with room for advancement!

Apply