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Project Operations Assistant Jobs in Westminster, CA

Hodess

Assistant Project Manager

Irvine, CA · On-site

$85K - $105K/yr

Works with Project Manager in ensuring that project operations are in compliance with design specifications and with corporate policies and procedures. * Assist with warranty when needed, to ensure ...

Collabera

Project Administrator

La Palma, CA · On-site

This role supports the District Project Operations team by providing timely and accurate completing ... High School Diploma/GED 4 years experience as an Administrative Assistant with client facing and ...

Marvin Group

OPERATIONS FINANCE MANAGER

Inglewood, CA · On-site

Support Lean and continuous process improvement. * Assist in ensuring that the Manufacturing cost ... projects and continuous process improvement). * Identify best practices and process improvements ...

Marvin Group

OPERATIONS FINANCE MANAGER

Inglewood, CA · On-site

Support Lean and continuous process improvement. * Assist in ensuring that the Manufacturing cost ... projects and continuous process improvement). * Identify best practices and process improvements ...

Great Hire

Project Coordinator

Ontario, CA

$55K/yr

... support daily project operations. This role centers on coordinating multiple active projects ... Assist with internal review of documents prior to order placement. Field Preparation Support ...

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All JobsProject Operations JobsProject Operations Assistant JobsProject Operations Assistant Jobs in Westminster, CA

Project Operations Assistant information

See Westminster, CA salary details

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How much do project operations assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for project operations assistant in Westminster, CA is $22.21, according to ZipRecruiter salary data. Most workers in this role earn between $17.84 and $25.05 per hour, depending on experience, location, and employer.

What are some typical challenges faced by a project operations assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What does a project operations assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

What are the key skills and qualifications needed to thrive as a project operations assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.
What are popular job titles related to Project Operations Assistant jobs in Westminster, CA? For Project Operations Assistant jobs in Westminster, CA, the most frequently searched job titles are:
What job categories do people searching Project Operations Assistant jobs in Westminster, CA look for? The top searched job categories for Project Operations Assistant jobs in Westminster, CA are:
What cities near Westminster, CA are hiring for Project Operations Assistant jobs? Cities near Westminster, CA with the most Project Operations Assistant job openings:
Project Operations Assistant jobs near you
Infographic showing various Project Operations Assistant job openings in Westminster, CA as of August 2026, with employment types broken down into 83% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $46,197 per year, or $22.2 per hour.

Assistant Project Manager

Hodess Cleanroom Construction LLC

Irvine, CA • On-site

$85K - $105K/yr

Full-time

Re-posted 24 days ago

Job description

Job Summary
The Assistant Project Manager is responsible for assisting the Project Manager (PM) in the overall cleanroom construction project lifecycle. The Assistant Project Manager is pivotal in coordinating resources, communicating with stakeholders and monitoring project progress through completion.
MAJOR AREAS OF RESPONSIBILITIES
Project Management
  • Works with PM in overseeing all aspects of the day-to-day management of the construction project; monitors and coordinates work performed by architectural and engineering firms, as well as federal, state, and local entities, as applicable.
  • Have a deep understating of overall project construction & design
  • Assist in developing & monitoring project schedule with PM, Superintendent and Scheduler
  • Support the PM and the Superintendent in job site safety efforts. Identifying specific job site requirements to be added to the safety manual.
  • Manage the submittal process with PM oversight.
  • Manage RFI's with PM and Superintendent oversight.

Client Relations
  • Maintain positive interaction with Owner and A/E contracts to facilitate project construction activities and promote Owner satisfaction.
  • Assist PM in providing subcontractor performances feedback/evaluations to Purchasing.
  • Communicates with Owner and relays information to internal and external team.
  • Build long term relationship with clients building trust and delivering quality support

Team Leadership
  • Build positive relationships with the Project Manager & Superintendent with effective communication
  • Responsible, with the PM, for training APM in Training, if applicable
  • Team Player

Document Control
  • Works with PM in coordinating and managing owner meetings & minutes.
  • Prepare weekly reports for the PM, Owner and Architect for weekly meetings.
  • Review and screen subcontractor/vendor invoices and requisitions for the PM's review and approval.
  • Maintain event logs. Receive and properly distribute all documentation initiating an event, obtaining, and reviewing subcontractor proposals in a timely fashion.
  • Prepare and submit to the PM a complete, evaluated change order proposal ready for submission to the Owner/Architect.
  • Maintain submittals. Monitor the subcontractor shop drawing process and work closely with the project engineers in expediting the subcontractors and architect/engineers to ensure that submittals are on time and released for fabrication the first time through the system.
  • Responsible for presenting the submittal log information to the PM, Owner and Architect for the weekly meeting reviews.
  • Maintain and follow through on all RFIs and maintain change order requests.
  • Assist PM in managing all Prolog operations including owner change management, subcontractor change management, document control, drawing logs, etc.
  • Assist in managing and administering subcontracts and purchase orders.

Financial Control
  • Works with Accounting to ensure that all subcontractor/vendor billings are received timely and accurately.
  • Timely preparation and submittal of all subcontractors change events.

Quality Control
  • Works with Project Manager and Superintendent in verifying that all operations, work in progress and all completed work comply with all applicable codes, safety regulations, drawings, specifications and all corporate policies and procedures.
  • Works with Project Manager in ensuring that project operations are in compliance with design specifications and with corporate policies and procedures.
  • Assist with warranty when needed, to ensure timely completion, initiate and coordinate requests to subcontractors and vendors to make field calls, correct/resolve material, equipment and installation defects and monitor warranty claims.

Requirements
MINIMUM JOB REQUIREMENTS:
  • Bachelor's Degree; Construction Management, Civil, Electrical or Mechanical
  • Engineering at least 0-5+ years relevant construction experience
  • Ability to use Microsoft suite applications especially Microsoft Project and Microsoft Excel
  • Experience with Procore or similar construction management software required.
  • Travel required, work location on jobsite
  • Salary is commensurate of education, years of experience, and market

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
  • Ability to communicate effectively, both orally and in writing.
  • Knowledge of building design and construction planning principles and procedures.
  • Ability to develop and deliver presentations.
  • Ability to understand building estimates and feasibility studies.
  • Ability to read schematics and blueprints and/or technical manuals.
  • Technical knowledge of building components and their function.
  • Strong interpersonal and communications skills and the ability to work effectively with a wide range of constituencies.
  • Skills in workflow analysis and management.
  • Skill in organizing resources and establishing priorities.
  • Ability to foster a cooperative business environment.
  • Ability to gather data, compile information and prepare reports.
  • Familiarity with federal, state, and local building codes, ordinances, and regulations. (OSHA 10 preferred)

Salary Description
$85,000.00 - $105,000.00 per year

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