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Project Operations Assistant Jobs in Gainesville, FL

Layton

Assistant Project Manager

Gainesville, FL · On-site

The APM will play an active role in driving day-to-day project operations, coordinating teams ... QUALIFICATIONS 3+ years as Project Engineer or Assistant Project Manager in the construction ...

Layton

Project Engineer

Gainesville, FL · On-site

This role is integral to the project team, bridging the gap between field operations and project ... project records Assist with preparation of "as-built" drawings and field design change ...

Layton Construction

Project Engineer

Gainesville, FL · On-site

This role is integral to the project team, bridging the gap between field operations and project ... project records Assist with preparation of "as-built" drawings and field design change ...

Ajax Building

Project Engineer

Gainesville, FL · On-site

This role is integral to the project team, bridging the gap between field operations and project ... project records Assist with preparation of "as-built" drawings and field design change ...

NV5

Project Accountant

Alachua, FL

$54K - $72K/yr

... assist with the financial tracking of projects, recognize revenue, invoice projects, provide reports and support for all project related financial operations of a project. The most frequent and ...

NV5

Project Accountant

Alachua, FL · On-site

$54K - $72K/yr

... Vantage Point, assist with the financial tracking of projects, recognize revenue, invoice projects, provide reports and support for all project related financial operations of a project.

NV5

Project Accountant

Alachua, FL · On-site

$54K - $72K/yr

... Vantage Point, assist with the financial tracking of projects, recognize revenue, invoice projects, provide reports and support for all project related financial operations of a project.

Amteck, LLC

Project Manager

Gainesville, FL

Develop and mentor Assistant Project Managers and project staff * Build and maintain strong client ... Collaborate with HR and Operations teams to support workforce planning and project staffing

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How much do project operations assistant jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for project operations assistant in Gainesville, FL is $18.23, according to ZipRecruiter salary data. Most workers in this role earn between $14.66 and $20.53 per hour, depending on experience, location, and employer.

What does a project operations assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What are the key skills and qualifications needed to thrive as a project operations assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.

What are some typical challenges faced by a project operations assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

How much is a project operations assistant paid?

The average salary for a project operations assistant ranges from $40,000 to $60,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand sectors can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are popular job titles related to Project Operations Assistant jobs in Gainesville, FL?

For Project Operations Assistant jobs in Gainesville, FL, the most frequently searched job titles are:

What job categories do people searching Project Operations Assistant jobs in Gainesville, FL look for?

The top searched job categories for Project Operations Assistant jobs in Gainesville, FL are:

What cities near Gainesville, FL are hiring for Project Operations Assistant jobs?

Cities near Gainesville, FL with the most Project Operations Assistant job openings:

Project Operations Assistant jobs near you

Assistant Project Manager

STO Building Group Inc.

Gainesville, FL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 20 days ago

Job description

SUMMARY

Ajax Building Company, part of the STO Building Group, is seeking a motivated Assistant Project Manager to support the planning and execution of complex construction projects from preconstruction through closeout. This role offers a clear path to Project Manager, with hands-on exposure to all phases of project delivery while working alongside experienced PMs and field leaders. The APM will play an active role in driving day-to-day project operations, coordinating teams, managing documentation, and supporting cost and schedule controls-building the foundation needed to successfully step into a Project Manager role.

 
ESSENTIAL FUNCTIONS

Distribute drawings, specifications, and design revisions to the Project Manager, Superintendent, and subcontractors, ensuring all parties are working from current documents.

Assist in managing the RFI and submittal processes, including drafting, tracking, and coordinating responses with the design team and field.

Maintain project logs, including RFIs, submittals, change orders, and meeting minutes, and ensure timely follow-up on outstanding items.

Support day-to-day project operations by coordinating with field leadership, subcontractors, and vendors to keep work progressing per schedule.

Assist with cost control efforts, including basic estimating, take-offs, and soliciting and leveling subcontractor/vendor quotes.

Participate in project meetings, document and distribute meeting minutes, and track action items to completion.

Support the development and implementation of project procedures and documentation standards.

Assist in tracking project progress and reporting updates to the Project Manager.

Support change management processes, including documentation and tracking of potential change events.

Assist with project closeout, including punch list coordination, closeout documentation, and final deliverables.

QUALIFICATIONS

3+ years as Project Engineer or Assistant Project Manager in the construction management field.

Bachelor's degree in Construction Management, Civil Engineering, or related field preferred, OR 4+ years of equivalent experience.

Solid understanding of industry practices and trends and their impact on the corporation.  

Strong interpersonal, communication, and organizational skills.

ABOUT AJAX

Founded in 1958, Ajax Building Company is a leading commercial contractor delivering complex, high-impact projects across the Southeast. Our work spans healthcare, K-12, higher education, justice, municipal, mission critical, and other institutional markets-giving our teams the opportunity to build projects that truly impact the communities they serve.

At Ajax, you'll find a collaborative, team-oriented culture where your contributions are valued, backed by the strength and stability of STO Building Group's $15B global platform. As we continue to grow, our employees take on meaningful responsibility, gain exposure to diverse and challenging work, and have clear paths for career advancement.
BENEFITS

The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Pet Insurance, Employee Assistance Program  
EEO STATEMENT:  

The STO Building Group family of companies-Structure Tone, Structure Tone Southwest,PavariniConstruction Co.,PavariniMcGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen-includes over 4,000 employeeslocatedin offices throughout the US, Canada, UK, and Ireland. Weprovidea complete range of construction services, from site selection analysis, design constructabilityreviewand aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision atstobuildinggroup.com.        

We are an equal opportunity employer.We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.       

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