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Project Operations Assistant Jobs in Davis, CA (NOW HIRING)

Essel

Project Assistant

Citrus Heights, CA · On-site

This role supports project teams by coordinating administrative and operational tasks throughout the lifecycle of construction projects. The Project Assistant works closely with Project Managers ...

Essel

Project Assistant

Citrus Heights, CA · On-site

This role supports project teams by coordinating administrative and operational tasks throughout the lifecycle of construction projects. The Project Assistant works closely with Project Managers ...

RimePro Inc

Assistant Project Manager

Sacramento, CA · On-site

$85K - $125K/yr

Work closely with field teams to ensure alignment between office and field operations Requirements * 2-5+ years of experience as an Assistant Project Manager, Project Engineer, or similar role

Balfour Beatty

- ASST PROJECT MGR Sac

Sacramento, CA · On-site

$105K - $125K/yr

Summary Our Sacramento office for Balfour Beatty Construction is seeking an Assistant Project ... Project Administration, Operations, and Close-out * Promote Customer and Community Relations

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All JobsProject Operations JobsProject Operations Assistant JobsProject Operations Assistant Jobs in Davis, CA

Project Operations Assistant information

See Davis, CA salary details

$14

$23

$33

How much do project operations assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for project operations assistant in Davis, CA is $23.29, according to ZipRecruiter salary data. Most workers in this role earn between $18.70 and $26.25 per hour, depending on experience, location, and employer.

What are some typical challenges faced by a project operations assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What does a project operations assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

What are the key skills and qualifications needed to thrive as a project operations assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.
What are popular job titles related to Project Operations Assistant jobs in Davis, CA? For Project Operations Assistant jobs in Davis, CA, the most frequently searched job titles are:
What job categories do people searching Project Operations Assistant jobs in Davis, CA look for? The top searched job categories for Project Operations Assistant jobs in Davis, CA are:
What cities near Davis, CA are hiring for Project Operations Assistant jobs? Cities near Davis, CA with the most Project Operations Assistant job openings:
Project Operations Assistant jobs near you
Infographic showing various Project Operations Assistant job openings in Davis, CA as of June 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, 1% Temporary, and 1% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $48,438 per year, or $23.3 per hour.

Project Assistant

Essel

Citrus Heights, CA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 29 days ago

Job description

About the Company

Our client is a well-established general contractor with over four decades of experience and offices throughout California, Oregon, Washington, and Idaho. They specialize in Commercial, Multifamily, Industrial, Retail, Hospitality, and Senior Living construction projects.

The company is known for building long-term relationships, delivering high-quality projects, and fostering a collaborative culture built on integrity, teamwork, and excellence. They take pride in supporting their employees’ growth while maintaining a strong people-first environment.

About the Role

The Project Assistant is an office-based position located in the Citrus Heights, CA area. This role supports project teams by coordinating administrative and operational tasks throughout the lifecycle of construction projects.

The Project Assistant works closely with Project Managers, Superintendents, and Project Engineers to ensure project information is accurate, organized, and progressing efficiently. This position is ideal for someone with prior construction experience who enjoys supporting multiple projects, managing details, and serving as a dependable resource for project teams.

Schedule: Monday through Friday, with some flexibility in start times.

Key Responsibilities
  • Provide administrative and project support from project startup through closeout.
  • Assist with contracts, subcontracts, change orders, insurance tracking, billings, and job cost documentation.
  • Support customer invoicing and subcontractor payments, including invoice review and cost code verification.
  • Maintain accurate project documentation, including RFIs, submittals, meeting minutes, logs, and plan revisions.
  • Coordinate permits, deposits, plan distribution, and project correspondence.
  • Communicate with subcontractors and vendors regarding proposals, materials, RFIs, submittals, and long lead items.
  • Support material ordering and coordination of temporary facilities such as dumpsters, storage containers, restrooms, and equipment.
  • Assist with travel coordination, including flights, lodging, and vehicle rentals when required.
  • Compile and distribute weekly project reports and support project schedules and purchase orders as directed.
  • Maintain accurate daily timecards and project-related data entry.
  • Assist with project closeout, including collecting as-built documents, warranties, job books, and archiving documentation.
  • Support a positive and professional team environment through collaboration, communication, and accountability.
  • Follow all company safety policies and support health, safety, and environmental initiatives.
  • Perform additional duties as assigned.

Requirements

Qualifications & Experience
  • 2–5 years of experience in construction administration, project coordination, or a related role.
  • Previous experience working for a General Contractor in commercial construction strongly preferred.
  • High school diploma or equivalent required.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple tasks and deadlines in a fast-paced environment.
  • Clear verbal and written communication skills.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
  • Strong data entry and documentation accuracy.
  • Self-motivated, dependable, and comfortable supporting multiple project team members.
  • Ability to build positive working relationships with project teams, subcontractors, and vendors.
  • Ability to obtain Notary certification if required.
  • Valid California driver’s license, clean driving record, and reliable transportation.

Benefits

Compensation & Benefits
  • Competitive compensation package
  • Medical, dental, and vision insurance
  • Life insurance
  • 401(k) with company match
  • Paid time off
  • Long-term career growth opportunities
  • Collaborative and team-oriented work environment
  • Professional development and advancement opportunities with a stable and respected general contractor