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Project Operations Assistant Jobs in Ontario (NOW HIRING)

ShyftLabs

Office Operations Assistant

Toronto, ON

CA$17 - CA$18/hr

Research vendors, gather quotes, and assist with cost-effective procurement of office supplies and ... Support various departments with ad-hoc operational tasks and special administrative projects as ...

TERABASE ENERGY INC

  • Retirement

Identify and promote changes in Terabase's technology stack to increase operational efficiency. * Assist the business unit operations director with daily operations and project management tasking ...

Kiewit Corporation

Project Engineer - Ontario

Oakville, ON

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Purchase and expedite delivery of materials; manage the material's control operation * Assist site manager in implementing the project quality/assurance control program * Improve project operations ...

Kiewit Corporation

Project Engineer - Ontario

Toronto, ON

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Purchase and expedite delivery of materials; manage the material's control operation * Assist site manager in implementing the project quality/assurance control program * Improve project operations ...

Kiewit Corporation

Project Engineer - Ontario

Etobicoke, ON

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Purchase and expedite delivery of materials; manage the material's control operation * Assist site manager in implementing the project quality/assurance control program * Improve project operations ...

Kiewit Corporation

Project Engineer - Buildings

Oakville, ON · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Purchase and expedite delivery of materials; manage the material's control operation * Assist site manager in implementing the project quality/assurance control program * Improve project operations ...

Landmark Structures Co

Project Admin

Burlington, ON

Set up and maintain project files. * Assist the Project Manager with completing and maintaining all ... Compile, organize and manage project operations & maintenance (O&M) manuals through the life cycle ...

Jennings Real Estate

Project Coordinator

Ottawa, ON · On-site

  • Medical

  • Dental

  • Retirement

  • PTO

Coordinate with Property Management to ensure construction activities are communicated and integrated with building operations. * Assist Accounting with project invoicing, budget tracking, and ...

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All JobsProject Operations JobsProject Operations Assistant JobsProject Operations Assistant Jobs in Ontario

Project Operations Assistant information

What does a project operations assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What are the key skills and qualifications needed to thrive as a project operations assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.

What are some typical challenges faced by a project operations assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

How much is a project operations assistant paid?

The average salary for a project operations assistant ranges from $40,000 to $60,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand sectors can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are popular job titles related to Project Operations Assistant jobs in Ontario?

For Project Operations Assistant jobs in Ontario, the most frequently searched job titles are:

What job categories do people searching Project Operations Assistant jobs in Ontario look for?

The top searched job categories for Project Operations Assistant jobs in Ontario are:

What cities in Ontario are hiring for Project Operations Assistant jobs?

Cities in Ontario with the most Project Operations Assistant job openings:

Project Operations Assistant jobs near you
Infographic showing various Project Operations Assistant job openings in Ontario as of August 2026, with employment types broken down into 77% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Office Operations Assistant

ShyftLabs

Toronto, ON

CA$17 - CA$18/hr

Part-time

Posted 13 days ago

Job description

About ShyftLabs

At ShyftLabs, we live and breathe data. Since 2020, we've been helping Fortune 500 companies unlock growth through innovative digital solutions that drive real business impact. With teams across Canada, the U.S., and India, we're growing quickly and looking for curious, motivated individuals who are excited to learn, build, and solve meaningful problems with technology.

Role Overview

We are seeking an organized, proactive, and detail-oriented Office Operations Assistant to support our day-to-day workplace operations. This role is ideal for a current student (part-time or co-op) or recent graduate looking to build hands-on experience in administration, workplace operations, and general business practices within a dynamic environment.

Key Responsibilities
Facility & Supply Management

  • Maintain a clean, organized, and welcoming office environment and common storage areas.

  • Monitor inventory levels, restock supplies across office and kitchen areas, and place timely reorders.

  • Research vendors, gather quotes, and assist with cost-effective procurement of office supplies and services.

  • Coordinate routine maintenance requests and service calls with building management and external vendors.

Administrative & Front Desk Support

  • Greet visitors, manage guest check-ins, and direct incoming phone, email, and front-desk inquiries.

  • Receive, sort, and distribute incoming mail, packages, and courier deliveries.

  • Perform routine data entry, document scanning, filing, and digital record organization.

  • Run occasional local operational errands as needed (e.g., picking up supplies, postal runs).

Meetings, Events & Logistics

  • Prepare meeting rooms, ensure AV equipment is functional, and arrange catering for internal/external meetings.

  • Manage daily office snacks, team lunches, and beverage inventory.

  • Assist in planning, setting up, executing, and cleaning up after company events and team celebrations.

Team & Onboarding Support

  • Assist with new employee onboarding by preparing physical workstations, assigning access badges, and assembling welcome kits.

  • Support various departments with ad-hoc operational tasks and special administrative projects as assigned.

Qualifications & Requirements
 

  • Education: Currently pursuing or recently completed a degree or diploma in Business Administration, Communications, Hospitality, Office Administration, or a related field.

  • Proactive Mindset: Highly organized, detail-oriented, and able to take initiative on tasks without constant supervision.

  • Communication Skills: Excellent written and verbal communication skills with a customer-service-oriented attitude.

  • Tech Proficiency: Familiarity with basic office software (e.g., Google Workspace, Slack, Zoom).

  • Adaptability: Strong ability to prioritize tasks, multitask, and problem-solve in a changing environment.

  • Physical & Logistical: Ability to lift up to 25 lbs (for supply deliveries) and reliability for local operational errands.

$17 - $18 an hour
Hourly Wage: $17.95 CAD per hour.
Why You'll Love Working at ShyftLabs
 
At ShyftLabs, your work matters. We're a growing data product company making a big impact with Fortune 500 clients and as we scale, you'll have the chance to shape solutions, influence strategy, and grow your career alongside us.
 
Here's what you can expect when you join our team:
-Practical Experience: Hands-on experience in workplace operations and general business administration.
-Downtown Toronto Office: Work in the heart of the city.
-Growth & Learning: Access extensive learning and development resources to keep leveling up your skills.
 
Inclusion at ShyftLabs
 
We're building something big, and we want you on the journey with us. If you're ready to use data and innovation to make an impact, apply today and let's grow together.
 
ShyftLabs is an equal-opportunity employer committed to creating a safe, diverse, and inclusive environment. We encourage applicants of all backgrounds including ethnicity, religion, disability status, gender identity, sexual orientation, family status, age, and nationality to apply. If you require accommodation during the interview process, let us know and we'll be happy to support you.
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