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Project Managers Assistant Jobs in Madison, WI (NOW HIRING)

Westphal & Co.

Be Seen First

Senior Project Manager - Electrical Construction

Madison, WI · On-site

$110K - $140K/yr

Review and assist Project Managers with monthly cost projections. * Assist the Project Executive in project cost reviews and as needed related to mentoring and training Project Managers. * Assist on ...

Muza Sheet Metal

Assistant Project Manager

Windsor, WI · On-site

We are seeking a dynamic Assistant Project Manager to help drive our projects to successful completion, support growth initiatives, and uphold our values. Position Summary The Assistant Project ...

Cloute Inc

Project Manager

Fort Atkinson, WI · On-site

$70K - $80K/yr

Executing and leading assistant project managers in effective kick-offs, mid-project inspections, final inspections, & final walks for every project. What We're Looking For * Previous experience in ...

Cloute LLC

Project Manager

Fort Atkinson, WI

$70K - $80K/yr

Executing and leading assistant project managers in effective kick-offs, mid-project inspections, final inspections, & final walks for every project. What We're Looking For * Previous experience in ...

Cloute Inc.

Project Manager

Fort Atkinson, WI · On-site

$70K - $80K/yr

Executing and leading assistant project managers in effective kick-offs, mid-project inspections, final inspections, & final walks for every project. What We're Looking For * Previous experience in ...

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Project Managers Assistant information

See Madison, WI salary details

$32.2K

$73.6K

$117.4K

How much do project managers assistant jobs pay per year?

As of Aug 6, 2026, the average yearly pay for project managers assistant in Madison, WI is $73,621.00, according to ZipRecruiter salary data. Most workers in this role earn between $53,900.00 and $88,700.00 per year, depending on experience, location, and employer.

What are the most common challenges faced by a project managers assistant, and how can they be overcome?

As a Project Manager's Assistant, one of the most common challenges is effectively managing multiple tasks and priorities simultaneously, often under tight deadlines. Clear communication and strong organizational skills are essential to keep project documentation, schedules, and stakeholder updates on track. Building a proactive relationship with the project manager and team members can help anticipate potential issues and address them early. Utilizing project management software and maintaining detailed records also ensures smoother coordination and helps prevent misunderstandings.

What is the difference between Project Managers Assistant vs Project Coordinators?

AspectProject Managers AssistantProject Coordinator
Required CredentialsHigh school diploma or associate's; some roles prefer certifications like CAPMHigh school diploma; often prefers certifications like CAPM or PMP
Work EnvironmentOffice setting, supporting project managersOffice environment, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries including healthcare, IT, and construction

Project Managers Assistants and Project Coordinators both support project teams, often requiring similar certifications and working in office environments. The main difference lies in scope: Project Managers Assistants typically support project managers directly, while Project Coordinators handle broader project coordination tasks. Both roles are essential for successful project execution across various industries.

What is a project managers assistant?

Project Managers Assistants, also known as Assistant Project Managers, support project managers in planning, organizing, and overseeing projects to ensure they are completed on time and within budget. Their responsibilities often include scheduling meetings, communicating with team members and stakeholders, tracking project progress, preparing reports, and managing project documentation. They help coordinate tasks, resolve issues, and keep projects running smoothly by handling various administrative and project support tasks.

What are the key skills and qualifications needed to thrive as a project managers assistant, and why are they important?

To thrive as a Project Manager's Assistant, you need strong organizational skills, attention to detail, and a background in business administration or project management. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is often required. Exceptional communication, time management, and problem-solving abilities help you coordinate effectively and support project goals. These skills ensure efficient project execution, support for the project manager, and smooth collaboration among team members.
What cities near Madison, WI are hiring for Project Managers Assistant jobs? Cities near Madison, WI with the most Project Managers Assistant job openings:
Project Managers Assistant jobs near you
Infographic showing various Project Managers Assistant job openings in Madison, WI as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $73,621 per year, or $35.4 per hour.

Solar Project Assistant, Renewables Division

Westwood Professional Services, Inc.

Middleton, WI • On-site

Full-time

Re-posted 26 days ago

Westwood Professional Services rating

8.6

Company rating: 8.6 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

101st of 441 rated engineering

Job description

Job Type
Full-time
Description
Project Assistant, Renewables Division
Westwood Professional Services, Inc.
The Project Assistant (PA) for the Renewables Division is responsible for ensuring data integrity, document management, and implementing best practices on projects. The PA provides administrative and professional support to Project managers to ensure the success of projects. This role may involve working on billable and non-billable projects, with opportunities for project management training and development.
Requirements
  • Maintain accurate data within the Deltek Vantagepoint database system, including project set up, reporting, and auditing.
  • Collaborate with Corporate Services and Project Managers to provide support with contracts, proposals, and prequalifications.
  • Coordinate the production of proposals based on direction from Project Managers.
  • Track project performance using various tools and project reports as directed by Project Managers.
  • Complete the process for work orders, task orders, and statements of qualification, including tracking compliance items, coordinating involved parties, and finalizing signatures.
  • Provide document backup for invoicing and collections.
  • Organize project stakeholder meetings, document meeting proceedings, and follow up on action items.
  • Proofread proposals and reports for consistency and grammar.
  • Support Professional staff with licensure efforts and state compliance requirements.
  • Perform tasks such as transmittals, printing, and scanning.

Contacts / Direction:
  • Detailed direction given by multiple project managers and supervisor.
  • Close collaboration with project managers, assistant project manager, project teams, other project assistants, and division administrative coordinator

Success Measures:
  • Data integrity of Deltek Vantagepoint database system.
  • Completion of requested tasks in a timely and accurate manner.
  • Initiative to seek out tasks and coordinate support with project manager.
  • Project manager and project team satisfaction.

Required Skills and Qualifications:
  • Bachelor's degree preferred or equivalent job-related experiences and training
  • Effective written communication skills
  • Detail-oriented with strong organizational skills
  • Capacity to independently manage multiple projects/assignments, determine and set job priorities, and work in a collaborative team environment
  • Ability to communicate effectively with employees at all levels of the organization
  • Proficiency with Microsoft Office Suite

Preferred Skills and Qualifications:
  • Experience working in a professional services environment • Familiarity with VantagePoint data entry and best practices.
  • Experience in the renewable energy industry a plus.
  • Experience providing contract and subcontracting support.
  • Knowledge of licensing processes and requirements.
  • Ability to participate in workload meetings and coordinate prequalification efforts.
  • Familiarity with accounts receivable coordination and client accounting.
  • Experience with project management software and generating progress reports.
  • Location = Office based (in a Westwood office)
  • Lifting / Moving / Standing = typical for a non-physical, office-based role
  • Personal Protective Equipment (PPE) required = None
  • Travel = Little to no travel expected

About Westwood Professional Services, Inc. (Westwood)
At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.
Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative "One Team" mentality yields superior outcomes in everything we do.
We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision.
We are partners in our clients' success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make.
We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.
Join us in creating a better world.
In 2024, Zweig Group ranked Westwood nationally at #13 and #40, respectively, on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood one national 1st place award for Marketing Excellence. Westwood was recently recognized as #83 in the ENR Top 500 Firms in 2024. The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.
Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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