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Project Managers Assistant Jobs in Arizona (NOW HIRING)

Refined Gardens

Junior Design Project Manager

Tempe, AZ · On-site

Attend client meetings alongside Project Managers and assist in gathering project information, goals, and preferences. * Serve as the primary note-taker during client meetings and distribute meeting ...

Refined Gardens

Junior Design Project Manager

Tempe, AZ · On-site

Attend client meetings alongside Project Managers and assist in gathering project information, goals, and preferences. * Serve as the primary note-taker during client meetings and distribute meeting ...

Refined Gardens

Junior Design Project Manager

Tempe, AZ · On-site

$65K - $68K/yr

Attend client meetings alongside Project Managers and assist in gathering project information, goals, and preferences. * Serve as the primary note-taker during client meetings and distribute meeting ...

KBE Building

Senior Project Manager

Scottsdale, AZ

Work to "Cultivate Our People" by actively training and mentoring Project Managers, Assistant Project Managers, Project Engineers and Superintendents and provide input into training programs at PM ...

Ganem Construction LLC.

Be Seen First

Assistant Project Manager

Phoenix, AZ · On-site

$80K - $110K/yr

Support Project Managers with day-to-day project coordination and administration. * Assist with project schedules, budgets, documentation, and communication. * Review drawings, specifications ...

Stantec

Project Controls Analyst

Phoenix, AZ · On-site

$65K - $95K/yr

Provide budget, contract, and financial management support to Project Managers * Assist Project Managers with maintaining the life cycle of projects per client requirements and company guidelines

Quanta Services

Assistant Project Manager

Phoenix, AZ · On-site

We are currently accepting resumes for Assistant Project Managers for upcoming work in the area. The Assistant Project Manager will participate in the planning, directing, and coordinating of high ...

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Project Managers Assistant information

What are the most common challenges faced by a Project Manager's Assistant, and how can they be overcome?

As a Project Manager's Assistant, one of the most common challenges is effectively managing multiple tasks and priorities simultaneously, often under tight deadlines. Clear communication and strong organizational skills are essential to keep project documentation, schedules, and stakeholder updates on track. Building a proactive relationship with the project manager and team members can help anticipate potential issues and address them early. Utilizing project management software and maintaining detailed records also ensures smoother coordination and helps prevent misunderstandings.

What does an assistant project manager earn?

An assistant project manager typically earns between $50,000 and $75,000 annually, depending on experience, industry, and location. They often support project managers with planning, scheduling, and communication tasks, and may require certifications like CAPM or PMP for higher earning potential.

What does a project manager assistant do?

A project manager assistant supports project managers by coordinating schedules, preparing reports, tracking project progress, and communicating with team members. They often use project management tools like Microsoft Project or Asana and need strong organizational and communication skills. Their role helps ensure projects stay on track and meet deadlines.

What is the difference between Project Managers Assistant vs Project Coordinators?

AspectProject Managers AssistantProject Coordinator
Required CredentialsHigh school diploma or associate's; some roles prefer certifications like CAPMHigh school diploma; often prefers certifications like CAPM or PMP
Work EnvironmentOffice setting, supporting project managersOffice environment, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries including healthcare, IT, and construction

Project Managers Assistants and Project Coordinators both support project teams, often requiring similar certifications and working in office environments. The main difference lies in scope: Project Managers Assistants typically support project managers directly, while Project Coordinators handle broader project coordination tasks. Both roles are essential for successful project execution across various industries.

What are Project Managers Assistants?

Project Managers Assistants, also known as Assistant Project Managers, support project managers in planning, organizing, and overseeing projects to ensure they are completed on time and within budget. Their responsibilities often include scheduling meetings, communicating with team members and stakeholders, tracking project progress, preparing reports, and managing project documentation. They help coordinate tasks, resolve issues, and keep projects running smoothly by handling various administrative and project support tasks.

What are the key skills and qualifications needed to thrive as a Project Manager's Assistant, and why are they important?

To thrive as a Project Manager's Assistant, you need strong organizational skills, attention to detail, and a background in business administration or project management. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is often required. Exceptional communication, time management, and problem-solving abilities help you coordinate effectively and support project goals. These skills ensure efficient project execution, support for the project manager, and smooth collaboration among team members.

How much does an entry level assistant project manager make?

Entry-level assistant project managers typically earn between $40,000 and $55,000 annually, depending on location, industry, and company size. Starting salaries may also include benefits such as health insurance and paid time off, and some roles require basic knowledge of project management tools like MS Project or Trello.

Can I be an assistant project manager with no experience?

Assistant project manager roles often require some related skills such as organization, communication, and basic understanding of project management tools. While prior experience is helpful, entry-level positions may be available for candidates with relevant education or certifications like CAPM, and on-the-job training is common to develop necessary skills.
What cities in Arizona are hiring for Project Managers Assistant jobs? Cities in Arizona with the most Project Managers Assistant job openings:
Project Managers Assistant jobs near you
Infographic showing various Project Managers Assistant job openings in Arizona as of June 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 73% Physical, 1% Hybrid, and 26% Remote job distribution.
Junior Design Project Manager

Junior Design Project Manager

Refined Gardens

Tempe, AZ • On-site

Full-time

Posted 13 hours ago

Job description

Salary: $65,000-$68,000 Annually

Junior Design Project Manager

Location: Tempe, AZ

Employment Type: Full-Time

Reports To: Director of Design

Location Requirement: Candidates must either reside in the Phoenix metropolitan area or be willing to relocate prior to their start date. This is a full-time, in-office position and is not eligible for remote work.


Position Summary

Refined Gardens is seeking a highly organized and detail-oriented Junior Design Project Manager to support the successful delivery of luxury residential landscape design and construction projects.

This position serves as a critical support role within the Design Department, assisting Project Managers through every phase of a project, from initial client meetings and concept development through construction completion. The ideal candidate possesses strong organizational skills, a passion for landscape design, excellent communication abilities, and a desire to grow into a full Project Management role.

The Junior Design Project Manager works closely with clients, architects, builders, consultants, vendors, and internal teams to help ensure projects are completed on schedule, within budget, and to Refined Gardens' quality standards.


Key Responsibilities

Project Planning & Client Coordination

  • Attend client meetings alongside Project Managers and assist in gathering project information, goals, and preferences.
  • Serve as the primary note-taker during client meetings and distribute meeting summaries internally and externally.
  • Conduct site assessments and document existing conditions, opportunities, and site constraints.
  • Compile and organize architectural, civil, and survey information for project use.
  • Prepare and maintain accurate project files and documentation.


Landscape Design Support

  • Assist Project Managers and the Director of Design in developing creative landscape concepts for high-end residential properties.
  • Prepare presentation materials including:
    • Concept plans
    • Hand-rendered plans
    • Material boards
    • Plant palettes
    • Inspiration imagery
    • Client presentation packages
  • Set up and prepare conference rooms and materials for client presentations.
  • Assist with revisions and implementation of design comments from Project Managers and clients.
  • Produce and maintain plant imagery boards, materials boards, and design details.

Construction Documentation

  • Prepare base plans using site measurements, surveys, architectural plans, and civil drawings.
  • Coordinate with drafting staff to produce construction document packages.
  • Assist with development of:
    • Planting plans
    • Hardscape plans
    • Irrigation layouts
    • Lighting plans
    • Construction details
  • Review plans for accuracy and completeness before issuance.



Estimating & Proposal Support

  • Collaborate with Estimating and Project Management teams to assemble project budgets and cost estimates.
  • Assist in gathering vendor pricing and material information.
  • Prepare proposal presentation materials, construction document sets, and supporting project documentation.
  • Support Project Managers during client proposal presentations.

Assistant Project Management

  • Assist Project Managers in developing project schedules, timelines, and resource plans.
  • Help coordinate permitting and approval processes with local jurisdictions.
  • Assist with procurement activities, including plant tagging, material selection, and vendor coordination.
  • Maintain project records, submittals, and project correspondence.

Client Communication

  • Maintain professional and timely communication with clients, consultants, vendors, and internal team members.
  • Respond to emails and communications within established company standards.
  • Support Project Managers in resolving client questions and requests.
  • Help foster strong client relationships throughout the design and construction process.

Quality Control

  • Participate in site visits and project inspections during construction.
  • Identify potential quality concerns and communicate observations to Project Managers.
  • Assist in documenting project progress and completion milestones.
  • Help ensure installations align with approved plans and company standards.

Team Collaboration

  • Collaborate with designers, estimators, purchasers, construction managers, accounting personnel, and administrative staff.
  • Coordinate effectively with architects, engineers, interior designers, builders, and specialty consultants.
  • Contribute to a positive, team-oriented culture focused on craftsmanship, professionalism, and continuous improvement.
  • Stay current on industry trends, materials, technologies, and best practices in landscape design and construction.


Qualifications

Required

  • Associate's or Bachelor's degree in Landscape Architecture, Landscape Design, Horticulture, Construction Management, or a related field; or equivalent industry experience.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft Office Suite and Google Workspace.
  • Ability to manage multiple projects and priorities simultaneously.
  • Professional appearance and demeanor suitable for high-end residential clientele.

Preferred

  • Experience in landscape design, landscape construction, architecture, or related industries.
  • Experience with AutoCAD, Land F/X, SketchUp, Photoshop, or similar design software.
  • Knowledge of Southwest plant materials and landscape construction practices.
  • Understanding of irrigation systems, hardscape construction, and landscape detailing.



Physical Requirements

  • Ability to conduct field site visits and walk active construction sites.
  • Ability to lift and carry up to 25 pounds periodically.
  • Ability to work outdoors in varying weather conditions.
  • Valid driver's license with an acceptable driving record.


What Success Looks Like

  • Accurate and organized project documentation.
  • Timely completion of assigned design and project support tasks.
  • Effective communication with clients and team members.
  • Strong attention to detail and follow-through.
  • Continuous development toward independent project management responsibilities.
  • Consistent contribution to exceptional client experiences and successful project outcomes.