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Project Managers Assistant Jobs in Gilbert, AZ (NOW HIRING)

JO Sales Inc

Be Seen First

Project Management Assistant

Phoenix, AZ · On-site

$22/hr

Core Responsibilities ● Team Support: Assist Project Managers with daily administrative tasks to ... keep installation projects on schedule. ● Communication Hub: Answer incoming phone calls and ...

JO Sales Inc

Be Seen First

Project Management Assistant

Phoenix, AZ · On-site

$22/hr

Core Responsibilities ● Team Support: Assist Project Managers with daily administrative tasks to ... keep installation projects on schedule. ● Communication Hub: Answer incoming phone calls and ...

cookboardman

Assistant Project Manager

Phoenix, AZ · On-site

The Assistant Project Manager (APM) plays a critical support role in the successful execution of ... This position assists Project Managers in coordinating materials, schedules, subcontractors, and ...

cookboardman

Assistant Project Manager

Phoenix, AZ · On-site

The Assistant Project Manager (APM) plays a critical support role in the successful execution of ... This position assists Project Managers in coordinating materials, schedules, subcontractors, and ...

Stantec

Project Controls Analyst

Phoenix, AZ · On-site

$65.60 - $119.80/hr

Provide budget, contract, and financial management support to Project Managers * Assist Project Managers with maintaining the life cycle of projects per client requirements and company guidelines

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Project Managers Assistant information

See Gilbert, AZ salary details

$31.9K

$72.8K

$116.1K

How much do project managers assistant jobs pay per year?

As of Aug 26, 2026, the average yearly pay for project managers assistant in Gilbert, AZ is $72,830.00, according to ZipRecruiter salary data. Most workers in this role earn between $53,300.00 and $87,700.00 per year, depending on experience, location, and employer.

What is a project managers assistant?

Project Managers Assistants, also known as Assistant Project Managers, support project managers in planning, organizing, and overseeing projects to ensure they are completed on time and within budget. Their responsibilities often include scheduling meetings, communicating with team members and stakeholders, tracking project progress, preparing reports, and managing project documentation. They help coordinate tasks, resolve issues, and keep projects running smoothly by handling various administrative and project support tasks.

What are the key skills and qualifications needed to thrive as a project managers assistant, and why are they important?

To thrive as a Project Manager's Assistant, you need strong organizational skills, attention to detail, and a background in business administration or project management. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is often required. Exceptional communication, time management, and problem-solving abilities help you coordinate effectively and support project goals. These skills ensure efficient project execution, support for the project manager, and smooth collaboration among team members.

What are the most common challenges faced by a project managers assistant, and how can they be overcome?

As a Project Manager's Assistant, one of the most common challenges is effectively managing multiple tasks and priorities simultaneously, often under tight deadlines. Clear communication and strong organizational skills are essential to keep project documentation, schedules, and stakeholder updates on track. Building a proactive relationship with the project manager and team members can help anticipate potential issues and address them early. Utilizing project management software and maintaining detailed records also ensures smoother coordination and helps prevent misunderstandings.

What is the difference between Project Managers Assistant vs Project Coordinators?

AspectProject Managers AssistantProject Coordinator
Required CredentialsHigh school diploma or associate's; some roles prefer certifications like CAPMHigh school diploma; often prefers certifications like CAPM or PMP
Work EnvironmentOffice setting, supporting project managersOffice environment, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries including healthcare, IT, and construction

Project Managers Assistants and Project Coordinators both support project teams, often requiring similar certifications and working in office environments. The main difference lies in scope: Project Managers Assistants typically support project managers directly, while Project Coordinators handle broader project coordination tasks. Both roles are essential for successful project execution across various industries.

Can I be a project managers assistant with no experience?

Yes, entry-level project management assistant roles often do not require prior experience and focus on organizational skills, communication, and basic knowledge of project management tools. Candidates may need a relevant diploma or certification and should be willing to learn on the job.

What cities near Gilbert, AZ are hiring for Project Managers Assistant jobs?

Cities near Gilbert, AZ with the most Project Managers Assistant job openings:

Project Managers Assistant jobs near you
Infographic showing various Project Managers Assistant job openings in Gilbert, AZ as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, and 3% Contract. Highlights an 71% Physical, 2% Hybrid, and 27% Remote job distribution, with an average salary of $72,830 per year, or $35 per hour.

Sr. Project Assistant, Renewables

Westwood Professional Services, Inc.

Scottsdale, AZ • On-site

Full-time

Posted 5 days ago

Westwood Professional Services rating

8.6

Company rating: 8.6 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

104th of 450 rated engineering

Job description

Job Type
Full-time
Description
Senior Project Assistant, Renewables Division
Westwood Professional Services, Inc.
The Sr. Project Assistant is responsible for providing general project support to the Renewables Division, ensuring project schedules and budgets are met. This role plays a crucial part in the project lifecycle, contributing to best practice management and overall project success.
Requirements
Business Operations:
  • Serve as a subject matter expert in contract management, understanding various contract types and necessary signatures/approvals.
  • Act as a subject matter expert for data management and best practices in Westwood data systems such as CLX, Vantagepoint, and Bonfire.
  • Possess expertise in Westwood's license and state compliance to ensure appropriate compliance.
  • Maintain accurate data within the Deltek Vantagepoint database system, including project set up, reporting, and auditing.
  • Mentor other project assistant team members, providing guidance and support.

Opportunities Support:
  • Coordinate proposal preparation, proofread proposals, and ensure adherence to brand standards.
  • Collaborate with Corporate Services and Project Managers to provide support with contracts, proposals, and prequalifications.

Project Management Support:
  • Responsible for various project lifecycle tasks, including project kick-off meetings, agendas, reporting, accounts receivable follow-up, and lessons learned.
  • Prepare, maintain, and be responsible for project schedules, ensuring they are up-to-date and accurate.
  • Participate in internal and external meetings, take meeting minutes, and follow up on action items.
  • Support project deliverables and timelines by coordinating project teams and facilitating effective communication.
  • Conduct non-technical quality assurance and quality control of deliverables for consistency and branding, ensuring proper protocols are followed before submission.
  • Support Project Managers throughout the invoicing cycle process by running reports, reviewing transactions, marking up invoices, coordinating with Billers, and following up on Accounts Receivable.

Contacts / Direction:
  • General direction given by multiple project managers and supervisor.
  • Independent management and prioritization of tasks and projects required.
  • Close collaboration with project managers, assistant project manager, project teams, project assistants, and division administrative coordinator.

Supervisory Responsibility:
  • None
  • Job Listing

Success Measures:
  • Completion of requested tasks in a timely and accurate manner.
  • Initiative to seek out tasks and coordinate support with project manager.
  • Project manager and project team satisfaction.
  • Data integrity of Deltek Vantagepoint database system.

Skills and Qualifications:
Required Skills and Qualifications:
  • Bachelor's degree preferred or equivalent job-related experiences and training
  • Experience working in a professional services environment
  • Excellent communication and interpersonal skills, with the ability to work effectively as part of a team.
  • Ability to independently process work accurately and efficiently
  • Strong organizational skills and ability to manage multiple tasks and meet deadlines simultaneously.
  • Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Ability to communicate effectively with employees at all levels of the organization

Preferred Skills and Qualifications:
  • Experience in a similar Project Coordinator role.
  • Experience in the renewable energy industry or related field.
  • Familiarity with project management software and tools.
  • Knowledge of contract management principles and practices.
  • Understanding of data management systems and best practices.
  • Detail-oriented with a strong focus on quality and attention to detail.
  • Knowledge of licensing processes and requirements.
  • Familiarity with accounts receivable coordination and client accounting.

Working Conditions:
  • Location = Office based (in a Westwood office)
  • Lifting / Moving / Standing = typical for a non-physical, office-based role
  • Personal Protective Equipment (PPE) required = None
  • Travel = Little to no travel expected

About Westwood Professional Services, Inc. (Westwood)
At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.
Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative "One Team" mentality yields superior outcomes in everything we do.
We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision.
We are partners in our clients' success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make.
We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.
Join us in creating a better world.
In 2024, Zweig Group ranked Westwood nationally at #13 and #40, respectively, on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood one national 1st place award for Marketing Excellence. Westwood was recently recognized as #83 in the ENR Top 500 Firms in 2024. The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.
Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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