Project Manager Events Jobs in New York (NOW HIRING)

Do you thrive on bringing big ideas to life? Are you energized by managing complex projects, solving challenges in real time, and delivering unforgettable brand experiences?

We're looking for an experienced Senior Project Manager to lead large-scale tradeshow, exhibit, and experiential marketing projects from kickoff through final execution. In this highly visible role, you'll partner with clients, creative teams, production, logistics, and vendors to ensure every detail comes together seamlessly—on time, on budget, and above expectations.

If you're a strategic thinker, exceptional communicator, and natural leader who loves seeing months of planning come to life on the show floor, we'd love to hear from you.

• Own the full project lifecycle—from client kickoff and planning through design, fabrication, installation, onsite execution, and post-event wrap-up.
• Develop comprehensive project plans, timelines, milestones, and deliverables.
• Keep projects on track while balancing quality, budget, and deadlines.

• Build and manage project budgets, forecasts, and resource plans.
• Monitor project performance and proactively identify opportunities to improve efficiency.
• Coordinate internal teams and external partners to ensure flawless execution.

• Serve as the primary operational lead for clients and internal stakeholders.
• Provide clear, proactive communication on project progress, schedules, risks, and solutions.
• Build strong relationships across Client Services, Account Management, Production, Operations, Finance, and executive leadership.

• Source, negotiate, and oversee vendors, contractors, freight providers, and show service partners.
• Coordinate shipping, installation and dismantle (I&D), labor scheduling, and onsite logistics.
• Ensure exhibits move seamlessly from warehouse to show floor.

• Guide cross-functional teams through every phase of project execution.
• Mentor and support project management team members, sharing best practices and industry knowledge.
• Foster a collaborative, solutions-focused culture that delivers exceptional client experiences.

• Anticipate risks and develop contingency plans before issues arise.
• Navigate changing priorities with confidence while keeping projects moving forward.
• Make informed decisions that protect project timelines, budgets, and client satisfaction.

• Review technical drawings, production specifications, and construction details for accuracy.
• Partner with production teams to ensure builds meet design intent and quality standards.
• Maintain compliance with venue regulations, safety requirements, and operational best practices.

• Reconcile project costs, labor, materials, vendor expenses, and service fees.
• Analyze project performance, identify budget variances, and capture lessons learned.
• Support accurate invoicing and post-project financial reporting.

• Bachelor's degree or an equivalent combination of education and experience.
• 10+ years of project management experience in tradeshows, exhibits, experiential marketing, live events, or a related industry.
• Demonstrated success leading large, complex projects from concept through completion.
• Strong expertise in project planning, scheduling, budgeting, forecasting, and resource management.
• Experience managing vendors, production partners, logistics, and installation teams.
• Ability to read and interpret technical drawings, blueprints, and production specifications.
• Outstanding communication, negotiation, leadership, and stakeholder management skills.
• Strong analytical thinking with the ability to solve problems quickly and effectively.
• Willingness to travel frequently, including weekends, to support onsite event execution.

• Proficiency with project management software and collaboration tools.
• Experience with ERP systems, including Microsoft Dynamics or similar platforms.
• Advanced Microsoft Excel and Microsoft Office skills.
• Strong financial management, reporting, forecasting, and budget tracking capabilities.

Last but not least, we believe in diversity, equity and inclusion.

Jack Morton is an equal opportunity employer; we strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.

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