Project Liaison Jobs (NOW HIRING)

We are currently looking for a Full Time Grant Support Liaison to join our Grant Support Project Liaison Team B team located at the Ada Area Office working 8:00AM-5:00PM - Mo Tu We Th Fr.
Summary:
The liaison position is designed to aid the directors of federally funded programs. The liaison monitors the award during the life cycle of the grant, depending on need the liaison will take on the following duties: meeting creation, budgeting, research, administrative workflow, questions, time management tracking, agency communication, facilitate inter departmental communications, audits, writing continuing applications or supplements, sub-awarding, training, revisions, no cost extensions, negotiations and technical assistance. The liaisons assign and track tasks for internal and external stakeholders to ensure compliance is met and majority of the time exceeded.
Responsibilities:
* Become well-versed in the project and programmatic requirements for grant projects
* Act as a liaison during the life of the project between the project director and other Chickasaw Nation departments (ex. budgeting and support, internal audit, etc.) to ensure continuity of services
* Processes post-award programmatic documents (MOUs, contracts, etc.), ensuring appropriate internal processes are followed and all documents and information are processed and submitted by the deadline
* Work with external funding agencies during the life of the project to collect additional information or provide clarification as needed
* Facilitate the post-award meeting (kickoff meeting) to identify roles and responsibilities of all programmatic activities during the award life-cycle
* Compile post-award programmatic requirements of the project, including reporting timelines and assessment process, ensuring objectives are completed according to the project timeline
* Work with external funding agencies during on-site agency reviews. Act as liaison between CN and agency during on-site agency reviews
* Create project assessment/review schedules, ensuring all are performed and completed on time, as assigned
* Performs internal monitoring assessments to ensure adherence of project's regulations and create a plan of action to correct any findings during the review
* Maintain a log of all activities, including outcomes, focus areas and follow-up deadlines
* Prepare weekly and monthly activity reports and submit in a timely manner
* Identify education and training needs for project directors and grant staff for grant funded programs. Work with training team to facilitate the training if needed
* Advise the project developer of any financial requirements, if know, during the initial proposal process
* Managing and process continuing applications by initiating task meeting assigning objectives and ensuring timeline adherence to meet agency deadline, review or create budgets and review or create project narratives as well as submit any additional forms and documents required by agency
* Work with budgeting and support and internal audit, as needed, to coordinate data sharing and data collection
* Promote a culture of data and information sharing within the Nation
* Performs all other duties as assigned
Competencies:
Essential:
* Able to follow instructions, both written and oral
* Able to adhere to all scheduling and attendance requirements
* Ability to maintain a high level of confidentiality in all matters
* Ability to work independently
* Honesty, truthfulness, reliability, accountability
* Prioritizes, meets deadlines and works independently in a high-pressure environment and uses appropriate judgement in upward communication regarding assignments
* Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines
* Advanced knowledge of Financial Performance Management and budgeting process
* Ability to multitask
* Relates problems and translates understandable solutions
* Establishes professional working relationships as appropriate
* Works well within a team
* Organizational and time-management abilities
* Able to verbally communicate in a professional and positive manner with other team members, departments, guests and management
* Interpersonal skills to motivate, investigate, inspire
* Writes effective communications with team, departments, guests and management
* Prepares role specific reports
Skills:
Essential:
* Basic Computer skills
* Must be familiar with the Microsoft Office Suite of products
Experience:
Nonessential:
* 3 years directly related experience
Education:
Essential:
* High School, GED or Equivalent
Nonessential:
* Bachelors Degree in directly related field
Nonessential:
* Three to five years past project management experience and tribal government, grants, grant compliance and/or federal regulations
Credentials:
Essential:
* Standard Driver's License
* Pass general background check
Working Conditions:
Essential:
* Pass pre-employment drug test
* Works in an office setting
* Requires light travel
* Sometimes bend, kneel, stoop, push, reach
* Hand-eye coordination, reach and grasp
* Sometimes lift and or carry up to 10 lbs
Training
*It is the responsibility of each employee to attend required training for their position or profession as determined by their line of support (LOS) or the leadership of the Chickasaw Nation. It is the responsibility of those who supervise, manage or otherwise lead employees or teams to ensure each employee has access to and receives all required training.
Mission, Vision & Core Values
Mission:
*To enhance the overall quality of life of the Chickasaw people.
Vision:
*To be a nation of successful and united people with a strong cultural identity.
Core Values:
*The Chickasaw People
*Cultural Identity
*Servant Leadership
*Selflessness
*Can Do Attitude
*Perseverance
*Stewardship
*Trust and Respect
*Loyalty
*Honesty and Integrity
*Teamwork